What are the responsibilities and job description for the Fiscal Services Analyst position at Fortune US?

About the Employer

Rex and Margaret Fortune School of Education is a comprehensive education system including, non-profit preschools, a network of tuition-free, public charter schools (TK-12th), and a school of education with a masters programs and educator preparations programs accredited by the California Commission on Teacher Credentialing. in Sacramento / San Bernardino County. We prepare students for college starting in preschool Transitional Kindergarten in San Bernardino and Sacramento Counties and are focused on closing the African American achievement gap.

Our Mission :

To graduate high achieving students of good character prepared for college and citizenship in a democratic society.

Our Vision :

To prepare teachers for service in public schools with competence and sensitivity that will enable them to develop students to their fullest potential.

Our Approach :

At Fortune School our education philosophy is The Five Pillars 1) High Expectations, 2) Choice and Commitment, 3) More Time, 4) Focus on Results, 5) Citizenship. We follow this philosophy in all our academic programs in service to the wide range of people we serve from preschool to masters.

Job Summary : The Fiscal Services Analyst under the supervision of the Accounting Manager or designee, performs complex technical work involving : program budget control and analysis; position control maintenance; salary and medical benefits budget maintenance; and completion of various reports for management and for county, state, and federal government. May be responsible for functions such as project accounting, general ledger maintenance, accounts receivables, compilation of fiscal data, and preparation of reports leading to reimbursement for services. Assists departments and sites with program and district-wide budget development. Serves as a lead level of the Fiscal Service Technician series.

Essential Duties and Responsibilities : Duties include but are not limited to :

Reviews Vendor Requisitions, Accounts Payable, Cash Receipts, Journal Entries and Payroll Registers for accuracy and correct Budget Accounts.
Assists in the monitoring of restricted resources and initiates budget transfers, as needed.
Assists in processing journal entries and budget transfers for the organization's budget, as needed.
Manages accounts receivable for Higher Education tuition, works with students and districts.
Assists with the reconciliation and compiling of expenditure and quarterly reports.
Maintains Compliance Documents (A. NPS Certificates (Nonpublic, Nonsectarian School) for NPA's (Nonpublic, Nonsectarian Agency); B. Federal Time Certifications)
Assists in development and implementation of Asset records in the financial system
Provides excellent customer service to all internal and external customers with all aspects of the department : training, purchasing, payroll, general dept questions.
Cross-trained in both AP and Payroll to step-in and assist with processing as needed.
Support the Department Manager and Director with site and department-based training as needed.
Records monthly transactions on monthly bank statements, as directed.
Reconcile and submit monthly company credit card statements.
Update weekly Fortune Preschool Financial Report.
Support organization in the approval and management of the Amazon Business Account.
Process and submit annual Personal Property Tax for all locations.
Support department in annual financial audits.
Conduct routine site-fiscal audits.
Other duties as assigned

Qualifications : Knowledge of :

Principles, practices and terminology of budgeting, accounting and financial record keeping, preferable as they apply to California school accounting.

Auditing and financial research and analysis procedures.

Budget preparation and administration.

Account number structure and correct use of object codes.

Computer based software programs that support this level of work, including but not limited to, Escape, Frontline, Google Suite, Microsoft Suite,

Data processing systems and applications in the field of budgeting and accounting.

Departmental operations, policies goals and objectives.

Departmental procedures and standing instructions related to work performed.

Financial and statistical record keeping techniques.

Interpersonal skills using tact, patience, and courtesy.

Office practices, procedures, etiquette and equipment use, including record keeping, filing systems, letter and report writing and telephone.

Pertinent Federal, State, and Local laws, codes and regulations.

Oral and written communication skills.

Proper English usage : grammar, spelling, punctuation, proofreading / editing; mathematical skills.

Research, data collection and financial analysis, and preparation of reports and financial documentation.

Qualifications : Ability to :

Act in professional, cooperative and positive manner.

Apply policies and procedures to the assigned duties and responsibilities of the position.

Be self-motivated.

Be a problem solver and anticipate needs.

Pay attention to detail.

Multi-task on assignments based on priority level and ensuring deadlines are met.

Remain flexible with assignments and priorities.

Communicate clearly, concisely and effectively in speaking, reading and writing, including professional correspondence.

Enter data onto standardized formats, using computerized data-based programs by basic keyboarding or 10-key skills and calculators.

Examine, reconcile / balance, verify, and post assigned accounts.

General ledger maintenance and monitoring.

Maintain accurate financial and statistical records.

Make sound decisions necessary in the function of the position.

Maintain consistent, punctual and regular attendance.

Operate a computer and assigned office equipment; use a variety of computer software programs including, but not limited to, Escape Technology, Google sheets, Google forms, Google Doc, Microsoft Office, Excel, Word, and PowerPoint.

Plan, prioritize and organize work to meet schedules and timelines.

Prepare and process financial, statistical, accounting and purchasing reports, documents, records, and materials.

Process and record accounting transactions accurately. Detect and correct errors or omissions.

Travel / Drive various sites including San Bernardino.

Understand and follow oral and written instructions.

Use tact, patience, and courtesy.

Communicate and work effectively with staff, the public and outside agencies.

Work confidentially and exercise discretion.

May work an occasional evening and / or weekend.

Carry out all aspects of the position professionally.

Must possess the following :

Excellent customer service skills

Superb organizational skills

Ability to meet department deadlines

Ability to multitask without errors

Personal presentation :

Well-groomed and pleasant

Friendly and approachable

Flexible and willing to go the extra mile

Education and Experience :

Education :

Formal and informal education at a level sufficient to provide the ability to understand and perform duties comparable in complexity to those listed herein

Training and Experience :

Progressively responsible complex clerical work experience preferably with experience in the personnel office of a school district or other governmental agency.

Working Conditions : Physical Abilities

Hearing and speaking to conduct group training, exchange information in person electronically and over the telephone

Ability to read printed material and computer screens. Ability to understand speech at normal levels

Dexterity of hands and fingers to operate a computer keyboard and other office equipment

Kneeling, bending at the waist, and reaching overhead above the shoulders and horizontally to retrieve files and store supplies.

Ability to climb stairs, bend, reach, walk, sit and stand for extended periods of time. Ability to lift and carry 10 pounds.

Accommodations will be made to enable individuals with disabilities to perform the essential job functions.

At Fortune School of Education, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $ 25.00 - $30 .00 per hour.

Fortune School of Education provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This position description intends to describe the general nature and level of work being performed by people assigned to this position. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.

PI261524079

Salary : $25 - $30

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