What are the responsibilities and job description for the Support Associate for Corporate Functions position at Fortvita Biologics?
Job Summary
Fortvita Biologics is seeking a highly organized and proactive Support Associate for Corporate Functions to support our Corporate Operations and Clinical Development functions. This role will be responsible for managing complex administrative tasks, including coordinating travel, scheduling meetings, and assisting with budget management.
Key Responsibilities
- Administrative Support: Provide comprehensive support to senior executives in Corporate Operations and Clinical Development. Manage calendars, arrange meetings, prepare materials, and assist with daily tasks.
- Travel Planning: Plan and coordinate domestic and international travel for executives, including flight, hotel, and transportation arrangements. Ensure all logistics are seamless and aligned with business needs.
- Meeting Organization: Organize meetings, both virtual and in-person, including scheduling, preparation of agendas, compiling presentations, and taking meeting minutes. Ensure all resources and equipment are available and functioning.
- Budget Management: Assist with budget tracking and management, including preparing and submitting expense reports for executives. Monitor departmental budgets and ensure adherence to financial guidelines.
- Communication: Screen and respond to emails and phone calls, draft communication, and prioritize tasks on behalf of the executives. Maintain confidentiality and professionalism in all interactions.
Qualifications
- Education: Bachelor's degree or equivalent work experience in business administration or a related field.
- Experience: Minimum of 3-5 years of experience in an administrative or executive support role, preferably in corporate operations or clinical development. Experience in budget management is highly preferred.
- Skills: Strong organizational and time-management skills. Excellent written and verbal communication abilities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling tools. Ability to handle sensitive information with discretion and professionalism.
- Languages: Bilingual and bi-literate English and Chinese are a plus.
