What are the responsibilities and job description for the Senior Proposal Specialist | Public Sector Advisory Services position at Forvis Mazars?

Description & Requirements

We are seeking a highly skilled and experienced Senior Proposal Specialist to join our team. The ideal candidate will have a strong background in proposal development, particularly within the public sector, and will be responsible for leading the creation of compelling, compliant, and competitive proposals. This role requires excellent project management, writing and communication skills, as well as the ability to work collaboratively with cross-functional teams. This role develops original proposal content and revises existing content to meet the requirements while also providing differentiators. This role is responsible for maintaining and updating a library of past performance case studies, service team resumes, and information related to teaming partner relationships (capabilities statements, resumes, etc.).

How you will contribute :

Lead the end-to-end proposal development process for grants management, public sector, public healthcare, and public higher education opportunities, including RFPs, RFIs, and RFQs.
Establish and manage the workflow of multiple proposal projects concurrently to meet all internally established and deliverable deadlines, ensuring timely completion.
Collaborate with subject matter advisors, business development, and technical teams to gather and synthesize information required for proposals.
Write, edit, and format proposal content to ensure clarity, compliance, and persuasiveness.
Use critical thinking to help incorporate a strategic approach in proposal documents, solve practical problems, and effectively manage a variety of variables and input points.
Conduct thorough reviews of proposal documents to ensure accuracy, consistency, and alignment with firm brand and style guidelines and client requirements.
Deliver exceptional client service to primary proposal contacts, ensuring a seamless and professional experience throughout the proposal process.
For non-awards, request evaluations / scoring sheets and awarded proposal either through prospect contact or prepare FOIA request. Hold debrief meetings with prospect and / or primary proposal contacts.
Participate in post-submission debriefs and incorporate feedback to continuously improve proposal quality.
Assist in maintaining a repository of proposal templates, boilerplate content, past performance, and best practices.
Stay current with industry trends, government procurement processes, and competitor activities.
Review assigned procurement sites for relevant pursuit opportunities.
Track and report progress on annual goals, using performance metrics to measure success and identify areas for improvement
Assist with other special projects as determined by team leadership

We are looking for people who have Forward Vision and :

Strong teamwork skills, with the ability to collaborate effectively within a small, dynamic team.

Exceptional organizational skills and ability to deliver high-quality work within specified timelines.

The ability to maintain the integrity of all proposal documentation.

Effective and professional communication skills.

High motivation and dedication to succeeding in a professional, deadline-driven environment.

Solid writing abilities, excellent oral communication skills, including a strong executive presence, a sharp eye for detail, exceptional critical thinking skills, and the ability to effectively manage multiple projects concurrently without missing deadlines.

Ability to work efficiently in a fast-paced environment without compromising quality, demonstrating a dedication to providing unmatched client service.

The initiative, skill, and personal commitment to manage multiple projects and details concurrently, follow up, and bring tasks and projects to full completion.

Ability to produce accurate, compliant, and compelling work independently and with others

Proven organizational and administrative skills, including the ability to complete varied work tasks on schedule, and lead deliverable efforts by others; and the proven ability to manage documents

Minimum Qualifications :

Bachelor's Degree in Journalism, Communications, English, Marketing, or related field.

Minimum of 3 years' experience in proposal writing, government or public sector environment a plus.

A proven track record of successfully managing and winning complex proposals.

Strong project management skills, with the ability to manage multiple proposals simultaneously.

Excellent writing, editing, and proofreading skills.

Proficiency in Microsoft Office Suite, editing in Adobe, and proposal management software.

Strong interpersonal and communication skills, with the ability to work effectively with diverse teams.

Detail-oriented, organized, and able to work under tight deadlines.

Preferred Qualifications :

Experience with QuorusDocs proposal software.

APMP, Shipley, or equivalent training / experience.

Experience with federal, state, and local government proposals.

Knowledge of industry-specific regulations and standards.

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Senior Proposal Specialist | Public Sector Advisory Services

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