What are the responsibilities and job description for the Office Manager position at Foster + Partners?
Job Brief: Office Manager (Miami)
Foster Partners
About the Role:
Foster Partners is seeking a proactive and highly organized Office Manager to be one of the first key hires in our brand-new Miami office. This is an exciting opportunity to play a pivotal role in shaping the future of our rapidly growing team, which will expand to 25 people. Located in the heart of downtown Miami’s financial district, right by the water, this role offers the chance to be part of a world-renowned architecture and design firm while helping establish and manage a brand-new office from the ground up.
This is a full-time, Monday – Friday, 9 AM – 6 PM role, offering great benefits and an incredible opportunity for career growth.
Key Responsibilities:
- Oversee office operations, ensuring efficiency and a smooth daily workflow.
- Manage financial administration, including invoice processing, budget assistance, and vendor account management.
- Coordinate meeting and travel arrangements for the Miami team.
- Act as the first point of contact, providing a professional and welcoming environment for visitors and clients.
- Liaise with Foster Partners’ London HQ and global offices to coordinate administration and central services (HR, Accounts, Facilities).
- Maintain office supplies, liaise with building management, and ensure an organized workplace.
- Manage office calendars, assist with events, and oversee post and courier services.
- Ensure compliance with Foster Partners’ policies and contribute to process improvements.
What We’re Looking For:
- Bilingual (English & Spanish) – essential.
- Proven experience in office management, administration, or executive support.
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Outlook, Word, and Excel.
- Ability to handle confidential information with discretion.
- A proactive, problem-solving mindset and the ability to work both independently and collaboratively.
This is a career-defining opportunity to join a leading global architectural firm at the very start of its Miami journey. If you’re ambitious, adaptable, and excited to grow with us, we’d love to hear from you!
Apply today and be part of something extraordinary!
