What are the responsibilities and job description for the Office Assistant position at Foster Swift Collins and Smith PC?
Job Type
Full-time
Description
This administrative position will provide office support to legal assistants and attorneys by assisting with dictation, opening files, closing files, scanning documents and other general administrative tasks. This position will also function as backup receptionist for the office.
Essential Job Functions
- Scan and distribute mail
- Assist with preparation for meetings, prepare / schedule conference rooms
- Assist with Zoom conferences
- Assist legal assistants with general office duties
- Assist legal assistants with opening of files
- Maintain operational knowledge of all office equipment
- Close client files and dispose of obsolete files in accordance with the closed file policy
- Assist with filing, labeling and inventorying files
- Type memos, correspondence and other documents
- Witness / notarize document signings
- Assist with scanning of files for closure
- Provide backup coverage for receptionist
- Provide in office support for legal assistants working from home
- Perform other job duties as assigned
Requirements
For more than 100 years, Foster Swift Collins & Smith has provided outstanding client service and legal excellence. With offices in Lansing, Grand Rapids, Southfield and Holland our firm delivers comprehensive services for businesses, organizations, municipalities, families and individuals across Michigan, the nation and beyond.
Foster Swift has a long-standing commitment to equal opportunity and a work environment free of unlawful harassment or discrimination. Foster Swift provides equal employment opportunities without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran or active-duty military status, familial status, height, weight, genetic information, or any other status protected by applicable laws.
Foster Swift offers conveniently located offices with a great work environment, a competitive starting salary and comprehensive benefits. Our excellent benefits package includes affordable medical, dental and vision insurance, company paid life, short- and long-term disability insurance, and a 401(k) Retirement Plan as well as a wide selection of voluntary plans to cover our employee's personal needs. EOE. We use E-Verify.
