What are the responsibilities and job description for the Office Assistant for Head Start/Early Head Start position at Foundation for Early Childhood Education Inc?

Job Type

Full-time

Description

Position Title : Office Assistant for Head Start / Early Head Start

Reports to : Education Coordinator

Department : Multiple Departments (Education, Disabilities, and Mental Health)

Employment Status : Non-Exempt, Full-Year, Full-time, and Union Position

Compensation Range : $20.21-$24.62 Hourly Rate Based on Qualifications of Position PLUS Benefit

Generous Employee Benefits :

Paid Holidays, Sick Leave, and Personnel Necessity (PN) Hours : 14 Paid Holidays, 14 Paid Sick leave, includes 24 Hours of Personal Necessity : Accrue at the rate of 9.5 hours per month (1 year of employment= 114), 21 Paid Days of Vacation : Accrue at the rate of 10.25 hours per month worked, (1 year of employment = 123 hours) .
Employer Funded Retirement Plan - Foundation contributes 8.5% after one year of service, you can make voluntarily contributions at the start of your employment.
Free Employee Assistance Program(s)
Health Benefits : ACA Compliant Medical, Aflac, Dental, Life, and Vision plans.

Work Location : FOUNDATION FOR EARLY CHILDHOOD EDUCATION, INC. (Main Office-Pasadena)

Will be assigned to report to our Main Office and may occasionally be assigned to complete work at a school site. (Estimated less than 10% at sites)

Boyle Heights, Echo Park, Hollywood, and Highland Park

Review our website : www.foundationheadstart.org for specific site locations

Summary of Duties

Under moderate supervision, the Office Assistant performs Child Plus data-entry, prepares reports and monitors tracking of child data in Education, Disabilities, and Mental Health. Program support will include following specific direction and procedures, types information used in forms, letters, reports, bulletins, charts, handbooks, or other materials to provide program information to families related to Head Start / Early Head Start / State Preschool. Assist with Head Start and Early Head Start PIR (Program Information Report), and other program data to develop reports for data analysis and program status. Job duties will be related to various service areas and provide program support to staff, and Early Head Start / Head Start / State Preschool delegate agency personnel as assigned.

Summary of Job Duties, Knowledge, & Skills

Full Job Description available from HR)

Can be assigned to front desk at times to answer phone calls from the public and collect information to begin enrollment or refer to appropriate agency based on their home address or needs.

Assist with arranging materials used for in-service training(s) throughout the Agency and service areas.

Clerical and data-entry duties, as assigned by departments which includes recordkeeping in files, data-entry in ChildPlus, printing ChildPlus reports for the supervisor and Department Coordinators as needed.

Creates spreadsheets and reports

Develops, disseminates, and monitors information related to children and families that pertains to the appropriate department.

Provide information to management related to the department and service areas as assigned.

Requirements

Education :

High School Diploma or GED equivalent is required

Experience :

Two years of varied customer service, receptionist, records administration, program support, and general office experience is required, preferably including student and other records.

Preferred Experience : ChildPlus

Knowledge & Skills :

Ability to generate and create various reports.

Bilingual in English and Spanish is required

Competence to communicate with staff and families appropriately and effectively.

Data entry and ability to handle multiple tasks and projects simultaneously.

Knowledge and experience using Virtual Platforms such as Microsoft Teams and Zoom to set up and conduct meetings to actively participate and support program

Proficiency with computer applications such as Microsoft Suite and the Internet

SPECIAL REQUIREMENTS :

Prior to hire, the following must be assured :

Eligibility to Work : All potential employees will be asked to present supporting documents establishing proof of identity and employment eligibility upon completing the I-9 Form.

Medical Examination : Must submit a medical examination demonstrating capability to perform type of work required; must submit a tuberculin skin test or chest x-ray. Proof of the following immunizations : Influenza or Declination Form, Pertussis TDAP (Whooping Cough), and Measles (MMR).

Fingerprint Clearances : All potential employees will be subject to obtaining fingerprint clearances from the Department of Justice (DOJ), Federal Bureau of Investigation (FBI), and Child Abuse Index (CACI), prior to starting work.

Other Special Requirement : Must use an automobile with adequate insurance coverage and a valid California's Driver's License or reliable transportation.

Failure to meet medical standards and / or criminal record clearance may result in withdrawal of job appointment.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to reach with hands and arms and stoop, kneel, crouch or crawl. The employee is occasionally required to stand and walk and must be able to lift and / or move up to 25 pounds.

Ability to meet physical requirements of the position per attached Physical Demand Analysis, with or without reasonable accommodation.

APPLICATION PROCEDURES

Applicants must complete a Foundation for Early Childhood Education employment application. Resumes are not accepted in lieu of application materials.

Salary Description

20.21-$24.62 hourly

Salary : $20 - $25

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Office Assistant for Head Start/Early Head Start

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