About the Job
The Accessioning Technologist III performs critical sample receipt and data entry functions in FMI’s
CLIA-certified clinical laboratory. Specifically, the Accessioning Technologist receives all incoming
samples and ensures that necessary information has been received to move forward with processing.
This role is involved in both independent and collaborative work that includes the use of account or
patient demographic data entry.
This is a regulated position and additional information may be available from FMI Quality Assurance
regarding regulatory guidelines.
Key Responsibilities
- Train employees on all aspects of the Accessioning Process.
- Support collecting, maintaining, and evaluating the monthly metrics.
- Remove samples from the on-hold shelf that have been resolved by the Client Services Team in
CRM to support efficient TAT for clients in continued patient care.
Guide and mentor Accessioning Technicians / Technologists in laboratory operations andprocedures, providing best practice information to the team.
Document Accessioning Non-Conformances, including the initiation and investigation of anescalated incident.
Back-up to the Accessioning Lead in the case that the Lead is unavailableSpecimen Acceptance :Receive and record delivery of patient samples.Unpack and verify contents and condition of received samples.Sign off on all received specimens; ensure logs match specimens received.Address any issues in the instance there are missing paperwork, discrepancies betweenthe specimen and paperwork or if any additional paperwork is needed.
Specimen Accessioning :Perform data entry into the FMI Customer Relationship Management (CRM) Systemincluding labeling specific computer-generated identification numbers to each sample.
Upload any relevant documentation and intake forms in the CRM system after specimenreceipt to maintain an audit history that will support specimen data entry or patient
demographic data updates processes.
Route samples into the appropriate workflow and ensure downstream staff is alerted tosample availability.
Maintain required documentation, including proper specimen handling, labeling, andpreparation of forms.
Maintain specimen identification and integrity throughout the Accessioning process.Utilize internal data governance processes and compliance guidelines to ensure quality,accuracy, and timeliness of the data entry process for the account and patient
demographic data.
Timely address any account and patient demographic tasks or inquiries from Client Services orany other stakeholders to ensure the best customer experience from specimen receipt and
specimen accessioning.
Partner with key stakeholders, client services, laboratory operations and other departments tomaintain accurate account and patient demographic data in the Customer Relationship
Management (CRM) system.
Identify and inform supervisor of any issues that need to be escalated.Assist with accessioning schedule changes if requested by a supervisor, including occasionalweekend or off-hours work availability.
Work in a lab environment using chemicals and regents.Ensure regulatory compliance by following local, business unit, and corporate safety policies.Collaborate with other departments and colleagues for problem solving.Execute work in adherence to Good Documentation Practice (GDP) requirements and applicableregulations including but not limited to Clinical Laboratory Improvement Amendments (CLIA),
College of American Pathologists (CAP), Massachusetts state, and New York state.
Perform other duties as assigned.Qualifications
Basic Qualifications
High School Diploma or equivalent (General Education Degree) with at least 4-5 years of workexperience in the logistics, science, technology field, clinical setting or another regulated industry
OR Associates Degree, particularly a science degree in biological or life sciences with at least 2 years of logistics, science, technology field, clinical setting or another regulated industry
OR Bachelor’s Degree with at least 1 years of experience in the logistics, science, technologyfield, clinical setting, or another regulated industry
Preferred Qualifications
4 years of professional experience with accessioning and / or anatomic pathologyPrior use of laboratory management systemsKnowledge of medical terminology, specifically anatomic pathology specimen descriptions.Excellent computer / data entry and communication skills.Demonstrated attention to detail and strong organizational skillsDemonstrated experience handling multiple tasks at onceAbility to work independently as well as collaborate with peers in a fast-paced and crossfunctional results-oriented team environmentDemonstrated experience working within tight timelines for successful execution of project andprogram goals
Excellent verbal and written communication skillsAbility to work well under pressure while maintaining a professional demeanorAbility to prioritize and thoroughly follow up on assigned tasksAbility to adapt to changing procedures, policies and work environmentUnderstanding of HIPAA and importance of privacy of patient dataCommitment to FMI values : patients, innovation, collaboration, and passion.LI-Onsite
