Event Manager

JOB DESCRIPTION: EVENT &COMMUNICATIONS MANAGER

CLASSIFICATION: FULL TIME; NON-EXEMPT

SUPERVISOR: DIRECTOR OF FINANCE & ADMINISTRATION

The Foundation of Shalom Park (FSP) is a 54-acre campus, non-profit foundation whose mission is to manage Shalom Park facilities and resources on behalf of a multi-institution Jewish Community. FSP exists to create a safe and healthy environment for all. FSP has expanded their business support to Shalom Park institutions, resulting in increased operational complexity.

FSP is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity/expression, disability status, protected veteran status, national origin, or any other characteristic protected by law.

GENERAL STATEMENT

The Event Manager is a professional who will be responsible for all day-to-day events and private services. Develop contracts for and oversee all administrative and operational aspects of preparing and selling events and catered parties. Maintain vendor relationships, work with culinary, catering, and event planning vendors and client team to assure that FSP client expectations are exceeded. The ideal candidate will also have superior communication skills and the ability to manage the content of the FSP website, social media platforms, donor engagement communiques, and all event-marketing efforts. This full-time position will report to the Director of Administration and Finance and will work frequently with the Executive Director and the Board of Directors.

ESSENTIAL FUNCTIONS

• Market FSP event space
• Hold outreach marketing or promotional events to network with event planners, industry groups and potential partnership vendors
• Engage with Tenants and 3rd parties to plan events within Shalom Park space.
• Coordinate and reserve rooms and setups for Tenants and 3rd parties
• Assist with planning and coordinating client meetings and special events.
• Create event feedback surveys and address any post event issues
• Responsible for event logistics. Use “one point of contact” method.
• Oversee and ensure that all A/V systems are operating – conjunction with IT Director
• Identify and acquire A/V replacements or upgrades
• Interface and contract with A/V vendors – replacements, repairs and yearly maintenance
• Maintain master EMS schedule in coordination of Shalom Park tenants and 3rd parties
• Ensure appropriate distribution of EMS schedule
• Maintain event analytics within EMS and Maintenance software systems
• Approve Event Vendors and Caterers
• Negotiate and execute event and catering contracts as required
• Oversee, coordinate and communicate with 3rd party Event Vendors and Caterers when in Shalom Park
• Obtain and maintain certificate of insurance from Event and Catering vendors
• Create work orders for in-house labor in support of Tenant and 3rd party events – furniture set-ups, custodial, kitchen and security labor.
• Manage event budgets, client deposits, billings and receivables, and vendor payments with Finance Department.
• Oversee kitchen use
• Oversee adherence to Kashrut activities within FSP kitchens
• Ensure Kosher certification prior to kitchen use
• Receive and approve catering menu for Kashrut adherence
• Maintain current knowledge of food safety concerns and operations
• Review kitchen status after 3rd party events and periodically with Tenant use
• Ensure kitchens comply with all Health Department regulations and work with Maintenance and Health Department to address out-of-compliance issues
• Plan inspections and obtain permits if required
• Develop and complete a monthly kitchen checklist
• Manage FSP social media platforms – website, Facebook, Instagram, LinkedIn, etc.
• Manage FSP print communications - newspaper, magazine, banners, etc.
• Manage Shalom Park signage and banner program
• Manage software system and vendor in coordination with IT Director
• Establish event space pricing with Director of Administration and Finance
• Coordinates advertising and marketing – brochures, banners, digital board, magazine, newspaper and online.
• Assist Executive Director with donor management activities
• Maintains past and potential client files
• Other duties as may be assigned if aligned for the position

QUALIFICATIONS

• BA degree (BSc/BA) in hospitality management, communications, public relations or related field is preferred
• 3 year experience (minimum)
• Project management experience
• Knowledge of Kashrut standards desired but not required
• ServSafe Certification is a plus or candidate will be required to obtain the ServSafe certification within the first 60-days of employment.
• Experience with, or ability to learn, the operation of various types of audio/visual equipment including, but not limited to, microphones, projectors, screens, remotes and lighting systems
• Excellent communication skills, both verbal and written
• Detailed oriented
• Proficient with Microsoft Office and communication software skills
• Adaptability to technology and organizational needs
• High ethical standards and integrity, maintain confidentiality
• Addressing any unexpected issues that arise during the event and finding quick and effective solutions to keep the event on track
• Flexible work schedule. Be available to work a varied schedule to accommodate events which may include weekends, evenings and holidays
• Donor Perfect, Constant Contact, TripleSeat Software is a plus
• Submit to background check and drug screening

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Evening shift
• Monday to Friday
• Weekends as needed

Work Location: In person

Salary : $50,000