Office Assistant

Our client, a hedge fund, is seeking an Office Assistant to join their team.

Key Responsibilities:

• Greet customers and visitors in the office and on the phone and making them feel welcome.
• Order catering for conferences and meetings, reserve conference rooms, set up and clean up catering.
• Schedule meetings and assist with video conferencing needs in the office.
• Book travel for Senior Leaders and process expenses.
• Plan and execute office events such as monthly birthday celebrations, cultural events, happy hours, holiday parties etc.
• Assist with logistics when employees visit from other internal offices.
• Maintain inventory of office supplies and order as needed.
• Stock pantry/kitchen with all necessary supplies and ensure all items are consistently replenished.
• Maintain the organization and cleanliness of the kitchen, occasional loading/unloading the dishwasher.
• Order Fresh Direct and unpack groceries when delivered. Clean out the fridge and discard contents prior to restocking.
• Receive and sort incoming deliveries. Bring boxes to be discarded to the loading dock.
• Clean out the fridge and discard contents prior to restocking.
• Order and replace bathroom toiletries as needed.
• Ensure the office is always neat and presentable.
• Assist the HR team with onboarding and offboarding of employees.
• Partner with HR to maintain and communicate office updates as necessary.
• Assist the HR team with Ad Hoc projects.

Requirements:

• 1-3 years of relevant professional experience.

• BS/BA or equivalent required.

• Ability to work in person in the Norwalk office 5 days per week
• Concur experience preferred