Project Administrator

Fountain Services, LLC is seeking a qualified and experienced Project Administrator for its rapidly growing commercial/industrial electrical contracting operations in North and South Carolina. First and foremost, we seek candidates who are a fit for a company culture based upon core values of honesty and integrity, mutual respect, pursuit of excellence, and personal accountability. We take pride in our record of superior quality work done "the Fountain way," and we endeavor to hire team players who are seeking to be long-term members of the Fountain family. We offer competitive pay, and after a 90-day introductory period, a comprehensive benefits package including health, dental, vision, life, and disability insurance, as well as a 401k with employer match. The position will also include the use of a company vehicle with fuel card.

Fountain is headquartered in Spindale, NC, with offices also located in Charlotte, Hickory, Asheville, North Carolina, and Greenville, South Carolina. With a total workforce now approaching two hundred, we have been the electrical contractor on commercial and industrial construction jobs spread across the western, piedmont, and metrolina regions of North Carolina, as well as the upstate area of South Carolina. Recent projects include schools, colleges, churches, car dealerships, hospitals, hotels, government buildings, retirement centers, condominiums, office buildings, and water treatment plants. For further information about us, applicants are encouraged to visit our website at www.fountainelectric.com .

Key Responsibilities

• Daily Tracking: Ensure daily logs of project activities, including labor, material usage, and site conditions have been updated. Timely report updates and communicate any deviations from the plan.
• Budget Monitoring: Assist in tracking project budgets, ensuring that project costs remain within the allocated budget. Prepare cost reports and assist in reviewing and processing invoices for payment.
• RFI Management: Handle the preparation, submission, and follow-up of Requests for Information (RFIs). Ensure RFIs are properly documented and promptly responded to by the relevant stakeholders.
• Submittals and Purchase Orders: Assist the project team with the preparation and submission of project submittals. Process purchase orders and ensure timely delivery of materials required for the project.
• Scheduling: Monitor and track project schedules using Microsoft Project. Ensure milestones are met, and project timelines are adhered to. Assist in schedule updates and coordination with field teams and subcontractors.
• Document Control: Maintain accurate and organized project documentation in Procore, including contracts, change orders, drawings, permits, and correspondence.
• Communication: Act as a liaison between Project managers and upper management, including clients, subcontractors, suppliers, and the internal team. Provide updates on project status, upcoming deadlines, and any issues requiring attention.
• Reporting: Generate and distribute regular project status reports, highlighting key updates, milestones, challenges, and upcoming tasks.
• Administrative Support: Provide general administrative support to the project team, including filing, data entry, organizing meetings, and other related tasks.