Shipping/Receiving Clerk

INTRODUCTION

This job description outlines the requirements, reporting relationships, authority, responsibilities, duties, and measurements of performance for the position of Warehouse and Shipping/Receiving Clerk for Four Corners Welding & Gas Supply, Durango, CO.

FUNCTIONAL ROLE

The basic function of the Warehouse Shipping/Receiving Clerk is to receive, verify and process all incoming and outgoing shipments and to perform necessary administrative functions for the company according to good and legal business practices and current company operating procedures.   

REQUIREMENTS

Required: High school or equivalent 

Skill, Knowledge, and Abilities:

• The use of conversational, analytical, and observational skills that demonstrate an ability to organize and process administrative details. 
• Knowledgeable in general inventory procedures; 
• Computerized record-keeping through ERP system, Excel, and any other required programs.
• Skills and ability to directly interface with all members of the workforce and management.  
• Skills and ability to use a telephone to clearly communicate in English with customers.
• Basic skills and ability to use office equipment, calculator, fax machine, copy machine, postage machine, etc.

Physical:        

Standing, sitting, walking, bending, carrying items, use of hands, arms, eyes, ears, and voice.  Must be able to climb up and down stairs.  Must be able to lift and/or carry up to 75 lbs.  Must be able to sit or stand for prolonged periods.

REPORTING RELATIONSHIPS

The Warehouse and Receiving Clerk reports directly to the Location Manager.

AUTHORITY

This position does not have supervisory duties.

RESPONSIBILITIES AND DUTIES

• The Warehouse and Receiving Clerk is responsible for receiving products from vendor deliveries and unloading trucks at the loading dock using a forklift. 
• Collecting and disposing of all used packing material. 
• Comparing packing lists to company purchase orders and ensuring that products in each delivery match the packing list.
• Assisting the Accounts Payable clerk in matching invoices to packing slips. 
• Investigating discrepancies between packing lists and received items; making required calls to vendors to report and correct short-falls.
• Verifying the condition of received items; making required calls to vendors to report any damaged items and coordinating with the purchasing department to arrange for either a credit to the company account or the shipment of replacement items.   
• Printing inventory labels and ensuring correct product labeling. 
• Tracking of back-order items and special orders to ensure timely receipt and delivery to our customers. 
• Entering and updating inventory in the computer system as products are received. 
• Completing daily inventory cycle counts; researching discrepancies and reporting them to the Location Manager. 
• Packaging products for return to vendors and fill out any necessary RMA paperwork before the shipment is picked up. Ensuring paperwork gets to the appropriate individual for processing. 
• Assisting customers in the store by answering phones, taking orders, and completing sales.
• Making sure an adequate supply of shipping materials is maintained. 
• Any other duties as assigned and/or required for the safe, effective, and efficient operation of the store.