What are the responsibilities and job description for the Accts Payable Coordinator position at Four Seasons Retirement Community?
Duties And Responsibilities
At minimum, a high school degree, in addition to work-related experience/training in general bookkeeping/accounting functions, is required. Must be able to acquire sufficient knowledge and learn new skills through on-the-job training and instructions to satisfactorily meet job performance requirements at the end of the introductory period. Additionally, the employee must demonstrate the following: ability to communicate effectively, both verbally and in writing; basic computer-related skills; experience with (or capacity to learn) basic/standard computer systems (billing programs, electronic spreadsheets, word processing) and office equipment, and other skills as required.
Job-related Skills & Competencies
Must possess the ability to analyze problem situations in depth.
Must be able to juggle several tasks simultaneously, use good judgment in working with residents and prioritizing and completing work assignments, and cope successfully with staff diversity and a broad range of resident/family health and behavioral issues.
Must be able to communicate effectively verbally and in writing, and legibly make entries in resident charts or other required documentation. Must be able to write and/or provide documentation in a clear, concise manner (e.g., notes, memos, letters, reports, etc.) and communicate effectively with management, peers, staff, residents, and families on a one-on-one basis using appropriate vocabulary and grammar.
What We Offer!
Medical, pharmacy, dental, and vision benefits for full-time employees
Short-term and long-term disability for full-time employees
Employer-paid basic life insurance for full-time employees
Flex spending plan (FSA) for medical and dependent care expenses for full-time employees
24/7 Employer Assistance Programs (EAP)
Paid time off (PTO) earned from day one of employment
401k with company match
Christmas bonus
Referral Bonus
On-site nurse practitioner for employees and family members
- Accounts payable duties:
- Copies and distributes invoices received to appropriate department manager or executive director.
- Submit scanned images and invoices to the corporate office for check processing.
- Maintains vendor files.
- Processes check requests for entertainment, postage, etc.
- Reconciles vendor statements.
- Follows up on unpaid invoices, past due balances, and vendor inquiries.
- Reconciles any petty cash funds within the facility routinely and processes the replenishment request.
- Deposit duties:
- Deposits resident payments received by the billing/Medicare specialist.
- Deposits Medicare and other insurance payments.
- Deposits misc. income received by receptionists.
- Deposits new resident fees (application and entrance fees) received by sales counselors.
- Deposits Christmas Fund contributions.
- Submits all bank receipts and supporting documentation to the billing/Medicare specialist to record and/or post.
- Cash and deposits check upon resident request.
- (TH only) Reconciles café bags and replenishes with correct change each day. Deposits café receipts with daily misc. deposit.
- Acts as a backup for the billing/Medicare specialist
- In performance of assigned duties, interacts with residents in a cheerful and positive manner and shall be respectful of resident's personal belongings.
- Teamwork and participation maintain an effective relationship with all departments and professional staff; and participates on facility committees as assigned.
- Reporting and response:
- Immediately communicates, either verbally or in writing, any problems or concerns to his/her supervisor.
- Responds to emergency situations effectively and efficiently and, in case of an emergency, provides direct assistance to residents in evacuating buildings.
- Immediately reports verbally or in writing concerns expressed by family members, visitors, or other persons visiting the community to supervisory personnel.
- Training Requirements:
- Attends required in-service meetings and departmental staff meetings and completes any written, verbal, or visual requirements.
- Receives knowledge of and demonstrates the ability to perform all fire & safety, tornado, and disaster evacuation procedures and participates in all subsequent life safety and disaster preparedness training exercises.
- Performs all other duties as requested by the executive director.
At minimum, a high school degree, in addition to work-related experience/training in general bookkeeping/accounting functions, is required. Must be able to acquire sufficient knowledge and learn new skills through on-the-job training and instructions to satisfactorily meet job performance requirements at the end of the introductory period. Additionally, the employee must demonstrate the following: ability to communicate effectively, both verbally and in writing; basic computer-related skills; experience with (or capacity to learn) basic/standard computer systems (billing programs, electronic spreadsheets, word processing) and office equipment, and other skills as required.
Job-related Skills & Competencies
Must possess the ability to analyze problem situations in depth.
Must be able to juggle several tasks simultaneously, use good judgment in working with residents and prioritizing and completing work assignments, and cope successfully with staff diversity and a broad range of resident/family health and behavioral issues.
Must be able to communicate effectively verbally and in writing, and legibly make entries in resident charts or other required documentation. Must be able to write and/or provide documentation in a clear, concise manner (e.g., notes, memos, letters, reports, etc.) and communicate effectively with management, peers, staff, residents, and families on a one-on-one basis using appropriate vocabulary and grammar.
What We Offer!
Medical, pharmacy, dental, and vision benefits for full-time employees
Short-term and long-term disability for full-time employees
Employer-paid basic life insurance for full-time employees
Flex spending plan (FSA) for medical and dependent care expenses for full-time employees
24/7 Employer Assistance Programs (EAP)
Paid time off (PTO) earned from day one of employment
401k with company match
Christmas bonus
Referral Bonus
On-site nurse practitioner for employees and family members