Executive Administrator (CLO)

Responsibilities Include: 

Provide direct support to the CLO, maintaining a one-on-one working relationship. Understand business priorities, provide complex calendar management (Outlook), prepare for internal and external meetings, deliver operational excellence, and proactively anticipate and support the needs of the Senior Leader.

Aligns with C-Suite Leader on weekly priorities. Understands and helps to execute our people and business priorities and processes.

Exercise discretion in managing the confidential and sensitive nature of communications associated with senior executives' and managers' activities. Execute with a high level of confidentiality, integrity, political acumen and discretion, high attention to details.

React with appropriate urgency to requests/situations that require a quick turnaround and take effective action without having to know the whole picture.

Exercise moderate level of autonomy in troubleshooting issues as they arise. Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight.

Create reports and coordinates materials for Board and Committee meetings. Assist in coordination of external Boards the executive participates in. Prioritizes the CLO’s workload and scheduling participation in special events.

The ability to manage special projects while supporting the CLO’s strategic priorities, including performing research and/or collecting data and reports from colleagues and consolidating for review and recommendations.

Strategic approach to coordinating and scheduling meetings. Ensure requests have a clearly defined purpose and time zone sensitivities considered. Coordinate agendas and materials for meetings as needed.

Demonstrated ability to think strategically and prioritize leaders' calendar based on rapidly shifting priorities. Strong calendar management skills, including coordination of complex executive meetings across multiple time zones. Skilled problem-solver and organizational excellence. Resolve overlapping commitments and protect time for shifting priorities.

Event organization and coordination of team on and off-sites and team building activities including logistics.   

Manage expenses and travel arrangements which include processing system approvals promptly and handling expenses including corporate credit card invoices and reimbursements.

Foster strong relationships and trust with Senior Leadership, Executive Assistants, Business Operations, and key business partners across the organization

Team player with strong collaboration skills. Communicate clearly, succinctly, and effectively.