What are the responsibilities and job description for the Attendance Clerk position at Fowler Elementary School District No. 45?
Fowler Elementary School District
Job Title : ATTENDANCE CLERK
Classification : Support Personnel Pay Scale
Range : II
Description : The School Attendance Clerk will provide accurate student attendance records and provide general clerical services to assist in the school office.
The attendance clerk will become the acting secretary in the event the school secretary is absent.
Qualifications :
High School Diploma or equivalent is required
Valid Fingerprint Clearance Card
Prior work experience is preferred
Three (3) years of office experience (preferably in an educational setting)
Knowledge of technology including computers (Word, Excel, Access, Aesop, SchoolMaster), copiers, fax machines, printers and other applicable office equipment
Ability to type 40 words per minute with accuracy
Ability to operate a 10-key calculator with accuracy
Ability to operate the telephone system by giving information, answering questions, taking messages and transferring all incoming and interoffice calls to appropriate person(s)
Knowledge of the English language including reading, writing and oral communication
Knowledge of Spanish including reading, writing and oral communication
Knowledge of mathematics and basic accounting / bookkeeping procedures
Strong communication and interpersonal skills when dealing with others
Strong organizational skills with the ability to work independently
Prioritize work, adhere to time restraints and attend to multiple tasks concurrently
Ability to comprehend and perform functions from written and oral instructions
Ability to use discretion in handling confidential information
Must be an energetic, highly ethical and possess good emotional and physical health
Alternatives to the above qualifications as the Governing Board or the Superintendent may deem appropriate
Essential Duties and Responsibilities :
Call and receive calls from parents regarding student attendance
Notify teachers and nurse of excused absences
Enter student absences into database and generate absence reports
Review and verify student absence notes.
Determine if absence is excused and issue an admit slip for class.
Communicate with principal and teacher regarding any student's excessive absences and tardies and refer him / her to school resource officer and / or counselor
Contact school resource officer regarding attendance problems
Record student absences and tardies
Provide students with passes to class or referrals to principal regarding tardiness.
Establish electronic student record including inputting registration, attendance records, withdrawals, and transfers
Update student, class and school rosters
Prepare daily, weekly and monthly attendance reports for the state, the district and the principal
Compile and report student membership and absences for state funding
Forward student records and files to pupil personnel at the District office
Assist in greeting visitors to the school campus and answering inquiries or directing visitors to appropriate personnel Receive and greet parents and the public coming into the school office
Answer telephones, screen calls, refer calls to appropriate personnel and take phone messages
Assist with maintaining a positive environment that develops social, emotional, and cognitive skills; as well as promotes and supports cooperation and learning
Provide backup services for school secretary and nurse
Assist with the overall administration of the school office
Assist with the daily maintenance of the school office
Perform typing, filing, and word processing related to the business of the school
Open, date and distribute mail
Confer with parents and students regarding attendance problems.
Interpret statutes to determine the data required for student attendance reporting
Analyze and verify student membership and attendance data to assure accuracy and compliance with Arizona Department of Education regulations and district policy
Prepare and submit 40th and 100th day Average Daily Membership (ADM) reports to the state for funding
Participate in district sponsored professional development workshops / inservices, attend on-going training classes as directed, and read professional publications for continued professional development
Maintain strict confidentiality and use appropriate discretion when working with all district personnel and student and family records and / or information
Support and follow the rules, regulations and policies set by the School Board, the assigned school and the District
Perform all other duties as assigned by the Governing School Board, the Principal or his / her designee
Length of Employment :
Ten and one-half (10½) months
School calendar will determine the days worked during the school year.
Reports to : Building Principal
Evaluation : Performance to be evaluated in accordance with Board Policy GDO
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