What are the responsibilities and job description for the Executive Assistant position at Fox Dealer?
Fox Dealer Interactive is a leader in automotive technology specializing in cutting-edge websites, SEO, creative design, and digital marketing. We are looking for a highly organized, versatile and detail-oriented Executive Assistant to join our team. This is a full-time, in-person role working out of our Las Vegas, NV office.
The ideal individual will report directly to the COO. The ideal candidate will demonstrate the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant loves work independently on projects, from conception to completion, yet provide timely, proactive and frequent updates. The ideal candidate must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
Are you a highly-organized, proactive problem-solver ready to make an impact and grow with a company? Then this may be the ideal position for you!
Responsibilities
- Oversee daily office processes, manage supplies, equipment, and maintenance.
- Assist with scheduling meetings, managing office records and employee events.
- Provide project and other support to the CEO and COO, including scheduling meetings, coordinating projects and taking ownership of various projects as needed
- Manage vendor relationships with respect to office administration and HR
- Assist with onsite recruitment as needed, coordinating cross-department calendars.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Ideal Candidate
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
- Emotional maturity
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
Qualifications
- Minimum of 2 years of experience as an Executive Assistant or Office Coordinator
- Proficiency with Google Office Suite; comfortable with Google Sheets/ Excel.
- Excellent verbal, written communication, and interpersonal skills.
- Ability to handle sensitive and confidential information with discretion.
- Skilled multi-tasker with exceptional time management skills.
- Associates or Bachelor's degree is a plus
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
