What are the responsibilities and job description for the Billing Assistant I (Fire Protection Job Billing) position at Fox Valley Fire & Safety Co.?
Billing Assistant I
(Fire Protection Systems Job Billing)
Full Time, 40 Hours Weekly
Duties & Responsibilities:
- Prepare documents for invoicing – verify work is complete & charges are accurate. This includes, but is not limited to learning system sizes, pricing structures, and discerning whether the technician’s information is accurate based upon said system sizes/pricing structures.
- Complete pricing for off-road, submit to supervisor for review.
- Complete job billing with regard to time entry for jobs completed by technicians and engineers in Fire Alarm, Sprinkler, Emergency Exit Lighting and other departments as required.
- Research, compile, enter, and review all provided timesheets for accuracy; troubleshoot any discrepancies regarding time submitted incorrectly.
- Delete incorrectly entered data & re-enter correct data.
- Take handwritten documents from the field and transfer them into viable invoices to customers.
- Audit information daily.
- Use system-generated reports, complete jobs and recognize costs against said jobs.
- Compare data with source documents, or re-enter information if errors are detected.
- Scan and upload documents in appropriate locations.
- Prepare and produce proforma invoices when necessary
- Decipher sloppy handwriting; garbled wording or faded text.
- Assist in maintenance of our online billing customers via invoicing portals – submission of invoices already created in our system; verification of not to exceed amounts on purchase orders, proper purchase orders are applied, proper procedures performed to support billing by technicians, maintaining all aspects of our certifications to use such portals.
- Perform other duties as assigned.
Job Requirements:
- Must be able to work independently without supervision
- Significant knowledge of Outlook, Microsoft Excel, Microsoft Word etc.
- Working knowledge of customer databases required, knowledge of Profit Zoom or Service Trade is desirable.
- Minimum typing ability of 50 WPM with accuracy
- Ability to learn as well as utilize new and existing computer software in a proficient, timely manner.
- Ability to enter data accurately
- Strong typing, analytical, and computer skills.
- Must be able to multi-task, think outside the box.
- Prior billing experience highly desired.
Physical Demands: This role is office-based, and the majority of work is to be performed at a desk on a computer. Sitting, standing, typing, walking in an office environment are typical for this position.
Why Fox Valley Fire & Safety?
At Fox Valley Fire & Safety, your work will directly impact our company and our community's safety. We offer a rewarding career with opportunities for growth, competitive pay, and comprehensive benefits, including medical, dental, and vision coverage from day one.
Compensation: This is an hourly role with compensation offered at $19.00/hour.
If you’re ready to make a difference and take your career to the next level, we want to hear from you!
Fox Valley Fire & Safety Co. is an equal opportunity employer. Interested applicants may email Recruiting@foxvalleyfire.com
Equal Opportunity Employer:
M/F/D/V
#foxvalleyfire
Salary : $19
