Senior Grants and Contracts Manager (post award administration)

POSITION OVERVIEW Reporting to the Director of Grants and Contracts, the Senior Grants and Projects Manager (post award administration) will be responsible for managing and coordinating a complex post-award grants and contracts portfolio, including federal, state, city, private and foundations grants and contracts. The Senior Grants and Projects Manager (post award administration) engages in high level strategic communications with various partners and takes a more forward-facing role with regards to decision making. The position serves as the expert for the planning and implementation, providing guidance and then development/implementation of sub-recipient agreements, vendor contracts, interagency and intra-agency agreements and memoranda of understanding. Additionally, the Senior Grants and Projects Manager (post award administration) negotiates and reviews all reimbursement requests for appropriateness and ensures that awardees are in compliance with established administrative and financial policies, procedures, and sound business practices.  Following awards, the Senior Grants and Projects Manager (post award administration) monitors all phases of award and closing, including assessment of technical progress and performance.   The Senior Grants and Projects Manager (post award administration) also contributes to the effective and efficient functioning of the Programs team by mentoring and training other staff, reviewing and documenting best practices in grants and contracts management, and participates in high level decision making that supports grants, contracts and business needs.    RESPONSIBILITIES The Senior Grants and Projects Manager (post award administration) will serve as the key partner with the NYCDOHMH and function as the point-person and lead on all post-award matters.  Responsibilities include:   Grant/Budget Administration - Advise program partners at the NYCDOHMH on grant and project funds management and budget planning, including interpreting terms of grant and contract awards and funder requirements, monitoring appropriate spending, analyzing and revising budgets, preparing reports.  The Senior Grants and Projects Manager (post award administration) will proactively manage grants and projects in partnership with the DOHMH and effectively communicate and escalate issues to ensure successful outcomes Review and approve contract payments, verifying fund sufficiency and submission of appropriate supporting documentation Identify FPHNY and/or DOHMH barriers to compliance and develop timely and sustainable remediation plans; work with partners to explain and apply corrective actions Identify barriers to workflow, efficiency and vendor management and participate in issue resolution.  Develop timely and sustainable remediation plans.  Communicate required actions to all related parties.  Share “best practices” with colleagues Prepare and coordinate with Finance the submission of financial reports to funding agencies Serve as a thought partner to DOHMH program partners, when necessary, and collaborate on developing program design, timelines, and efficient implementation strategies   Contract Administration – Manage lifecycle of sub-recipient, vendor and other procurement agreements. Work with Counsel to develop, prepare and/or amend agreements, with input from appropriate FPHNY and DOHMH staff on programmatic or policy issues, as required.  Negotiate contract language within established organizational parameters  Ensure vendor selection method, price justification, scope of service, and deliverables are clearly stated.  Ensure contract terms and amounts are within established timeframes and as budgeted.  Ensure contracts are executed in a timely manner and distributed as appropriate  Manage competitive bids and procurements including Requests for Proposals, Request for Expression of Interest, Negotiated Acquisitions and similar selection processes Coordinate contract closeout actions in a timely manner including but not limited to audits, establishment of final rates, property inventories, de-obligation of funds, etc. Provide training and technical assistance to partners to build capacity   Most specifically, additional responsibilities, such as below, may be assigned as needed: Manage recruitment for new grants and projects managers Coordinate with HR on job postings, resume reviews and phone screens Mentor and train other Program staff Oversee onboarding for new staff, including but not limited to: review, revise and update training resources for grants and projects managers; organize and plan training schedule for new grants and projects managers; coordinate introduction meetings with other FPHNY teams; and create and implement guidelines for shadowing for new staff Demonstrate and document best practices in grants and projects management Coordinate team engagement in process improvement, including setting an ongoing schedule for prioritizing grants and projects management processes to review Lead documentation and editing with team, including identifying and overseeing consistent formatting for all processes Recommend distribution schedule and release of updates Perform other duties as assigned  EDUCATION AND QUALIFICATIONS  The position requires knowledge and skill in applying analytical and evaluative techniques to the identification and resolution of grants administration issues and knowledge of laws, regulations, agency policy, precedent cases, and other requirements that affect grant program administration. BA/BS Degree 7 years project management experience, master’s degree a plus Excellent analytical, problem-solving skills and communication skills. Advanced knowledge of Microsoft Excel. Provision of high level of customer service and support to internal and external partners. Strong budgeting experience, including ability to develop, monitor and analyze budgets and perform expenditure planning. Experience in drafting consultant, sub recipient and vendor contracts. Demonstrated experience managing post-award activities; knowledge of laws, principles, rules and policies relating to management of federal grants, including administrative requirements and cost principles. Able to work independently and as part of a team in fast-paced, deadline driven environment. Demonstrated ability to prepare presentations and lead discussions that tailor information to the specific audience.    SALARY AND BENEFITS FPHNYC offers a comprehensive benefit package Salary range is $85,000 - $100,000 Public Service Loan Forgiveness (PSLF) eligible employer Generous Paid Time Off (PTO) policy Medical, dental, and life insurance with low or no employee contribution A retirement savings plan with generous employer contribution Flexible spending medical and commuter benefits plan Generous and flexible work from home policy with up to three days working at home Fun hybrid office environment and passionate team Fun all staff events all year round Meaningful work at an organization striving to advance health equity and social justice    This is an Exempt Position RESIDENCY REQUIREMENT You must live in New York City Tri-state area (NY, NJ, CT) in order to be considered for a position at FPHNYC. TO APPLY To apply, upload Resume, including how your experience relates to this position. Applicants who best match the position needs will be contacted. The Fund for Public Health in New York City is an Equal Opportunity Employer and encourages a diverse pool of candidates to apply.

Salary : $85,000 - $100,000