What are the responsibilities and job description for the Accounting and Human Resources Specialist position at FPS?
Job Summary:
The Accounting and Human Resources Specialist is responsible for a variety of tasks related to human resources, treasury, and accounting functions. This role ensures compliance with state and federal regulations, supports financial audits, manages benefit renewals, and oversees critical HR processes. The ideal candidate will be adept at handling ad-hoc requests, managing various reports, and ensuring compliance with state and federal regulations.
Primary Responsibilities:
1. Responsible for responding to Finance, Legal, or Human Resource inquiries from Fike Corporation, including ad-hoc reporting requests, financial auditing, annual budgeting, and anything else requested.
2. Assist with 401K auditing and census reporting.
3. Maintain monthly backups for lease documents, ensuring all records are accurate and complete.
4. Manage and coordinate the renewal of employee benefits with external vendors, ensuring compliance with deadlines and company policies.
5. Manage and submit pay reports for FPS employees, ensuring adherence to state-specific regulations.
6. Prepare and submit Affirmative Action Plan (AAP) reports to Fike Corporation for filing in compliance with federal regulations.
7. Responsible for monitoring any compliance changes with the state policies, working with the Fike Corporation Human Resources department, ensure the company manual is updated.
8. Responsible for establishing and maintaining business licenses in new states under the guidance of Fike Corporation Legal department.
9. Manage and implement changes to vendor ACH payments, ensuring accuracy and timely processing of payments.
10. Maintain and submit payroll and benefits-related compliance filings, including: W2 and W3, ACA, 1099 and 1096, and Federal Unemployment.
11. Keeps employees informed of all personnel policies and personnel activities.
12. Confers with management, supervisors and employees to gain knowledge of work situations requiring training and to better understand changes in policies, procedures, regulations, business initiatives and technologies.
13. Lead performance management process in collaboration with corporate HR.
14. Champion employee engagement programs, ensuring compliance, monitoring, and making recommendations for improvement.
15. Maintains professional knowledge by attending educational workshops, seminars and conferences. Participates in established networks and professional societies. Reviews professional publications.
16. Analyzes jobs and writes job descriptions based on interviews and materials obtained from incumbents and supervisors.
17. Supports the maintenance of the human resource management system (HRMS) in addition to other systems supported by the HR department and other internal systems, such as payroll, employee records, performance management, merit and bonus management.
18. Works to gain knowledge of HR related system programs and processes to better understand changes in policies, procedures, regulations, business initiatives and technologies to provide efficiencies.
19. Compiles data analysis and reports, in support of the corporate Human Resources team and the HR subsidiaries and able to turn into actionable information.
20. May review plans, policies, and procedures, auditing for compliance and governmental requirements.
21. Generate commission reports as outlined in FPS compensation plans.
22. Promote an environment of teamwork, positivity, and open communication.
23. Performs other related duties as required and assigned.
24. Responsible for all other ad-hoc Human Resources, Treasury, or Finance items as assigned.
25. Maintains the confidentiality of all information processed.
Essential Skills:
Subject Matter Understanding. Analytical. Computer Applications. Presentation. Project Management. Critical Thinking. Problem Solving. Decision Making. Relationship Building. Effective Verbal and Written Communication. Discretion. Compliance. Confidentiality.
Work Environment:
While performing the duties of this job, the environment is general office work and the employee is regularly required to walk, talk, hear, see, stand, sit, and use hands.
Job Qualifications:
REQUIRED: Bachelor’s degree in Accounting, Finance, Human Resources, or a related field. Strong knowledge of HR compliance, benefit renewals, and audit processes. Proficiency in SuccessFactors, payroll systems, and financial reporting software. Familiarity with federal and state filings including 940, W2, W3, 1099, 1096, ACA, and EEO-1 reports. Excellent communication skills with the ability to manage multiple projects simultaneously. Strong analytical and problem-solving skills. Microsoft Excel and other financial tools. Ability to treat confidential information with professionalism and discretion.
Preferred: Experience with SuccessFactors, Sage, and applicant tracking systems. Professional Human Resources Certifications.
Job Type: Full-time
Pay: $75,000.00 - $80,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
People with a criminal record are encouraged to apply
Work Location: In person
Salary : $75,000 - $80,000