What are the responsibilities and job description for the Compliance Administrative Assistant position at Fracht USA?
POSITION OVERVIEW
The Compliance Administrative Assistant is responsible for ensuring that Fracht USA abides by US law and industry regulations. This role will support the Compliance Team by aiding with the maintenance of Fracht’s compliance programs including ISO and other programs as assigned. In this role, the candidate will be responsible for assisting with the formulation, implementation and improvement of Fracht’s existing compliance policies, procedures and programs.
KNOWLEDGE SKILLS REQURED
Integrity
Adhere to Fracht’s Core Values and Vision. Ability to operate in an open and honest manner and achieve a trusting and reliable relationship with team members, customers, and vendors. Ability to accept mistakes and learn from them without apportioning blame.
Flexibility
Learn and keep up to date with new developments, procedures, and regulations. Work efficiently in an environment with multiple shifting priorities.
Communication
Effectively listen and communicate clearly with team members, customers, and vendors. Ability to interpret and disseminate information promptly.
Problem Solving Measure effectiveness in understanding problems and making timely practical decisions. Ability to work well in groups and/or individually to develop alternative solutions.
Accountability
Justify responsible actions and decisions to management. Be a reliable team player who can make accurate decisions with sense of urgency.
DUTIES AND RESPONSIBILITIES
- Maintain Fracht policies and procedure documentation. Includes collecting procedures from all departments, updating templates as well as updating the Master Document List regularly.
- Support with answering client questionnaires (compliance, HSE, QHSE) in a timely manner and correspond internally with various Fracht team members to ensure all answers are met and provided back to requestor by due date.
- Help manage Compliance’s SharePoint by saving all documents accordingly and ensure organization and structure is maintained.
- Manage and maintain LMS 365 training platform for all compliance, sustainability and risk management trainings. Ensure all records are kept up to date and ensure most recent trainings are available to Fracht employees.
- Support with all aspects of ISO program, including but not limited to, internal and external audits, trainings, document retention, document implementation and all other duties as assigned.
- Support on QHSE initiatives as assigned.
- Support on Risk team initiatives as assigned.
- Assist with vendor vetting and vendor compliance approvals as requested.
- Other duties as assigned.
EDUCATION AND/OR WORK EXPERIENCE REQUIRED
- Administrative experience required
- Bachelor’s Degree preferred
- Skilled in Microsoft Word, Excel, OneNote, PowerPoint, and Office
- Skilled in PDF programs
- Highly qualified in both internal and external communication
- Strong organizational and prioritization skills
- Ability to work in a fast-paced environment
- Great problem-solving skills and attention to detail required
- Ability to maintain confidentiality
- Ability to adapt and be flexible with shifting priorities
PHYSICAL REQUIREMENTS
- Safely and successfully performs the essential job functions consistent with the ADA, FMLA and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
- Maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state, and local standards.
- Must be able to lift and carry up to 20 lbs.
- Must be able to sit for prolonged period of time in office environment, desk setting
- Must be able to talk, listen and speak clearly on telephone.
Diversity and Inclusion:
We believe in creating an inclusive environment where everyone feels empowered and supported. We encourage individuals of all backgrounds, identities, and abilities to apply. We are committed to diversity and are proud to be an equal opportunity employer.
