What are the responsibilities and job description for the Accounts Payable Specialist position at Framework?
We are looking for a highly motivated AP Associate who lives in the Arlington VA / DC area who is able to go into the PBS Distribution office once a week (flexible hrs) and then eventually just once a week. We need someone who has a strong attention to detail that can handle banking access, processing vendor payments, dates, amounts, etc. Volume isn’t excessive so that leaves time for somebody to take initiative for other projects. This is a 3 month contract to start but could VERY likely convert to permanent with AMAZING benefits a 150% match on the first 6% for 401k . Ideally they want this person to grow into a Sr A/P or Staff Accountant role. This role is 40 hours a week with no overtime.
Accounts Payable, Associate
Position Summary
The Accounts Payable Associate is a financial professional who specializes in
managing a company's accounts payable function. The role involves various responsibilities
related to tracking, recording, and managing these financial obligations. To excel in this role the
Accounts Payable Accountant should have a strong understanding of accounting principles,
attention to detail, good organizational skills, and the ability to work with accounting software
and spreadsheet applications. Additionally, effective communication skills are essential for
dealing with vendors and internal stakeholders.
Key Responsibilities
Invoice Processing: Responsible for receiving and processing invoices from suppliers.
They verify the accuracy of invoices, ensure that goods or services were received, and
match them with purchase orders and receiving documents.
Payment Processing: Coordinate and execute the payment of approved invoices within
the company's payment terms. This includes initiating electronic payments, preparing
checks, and ensuring payments are made on time to avoid late fees and maintain good
relationships with suppliers. Expense Coding: Allocate expenses to appropriate accounts and cost centers within the organization's accounting system. This ensures that the company's financial records accurately reflect its expenses.
Vendor Management: Maintain vendor records, including contact information, payment
terms, and historical transaction data as well as forms including vendor contracts and
electronic banking information. This information is crucial for negotiating favorable terms
and resolving any discrepancies.
Reconciliation: Reconcile supplier statements with internal records to ensure that all
invoices and payments are accounted for accurately.
Expense Reporting: Process employee expense reports and coordinate reimbursements
via the payroll system on a bimonthly basis.
Compliance: Ensure compliance with company policies and relevant accounting
standards, such as Generally Accepted Accounting Principles (GAAP).
Communication: Communicate with suppliers and internal departments to resolve
invoice discrepancies, payment issues, and other accounts payable-related inquiries.
Record-Keeping: Maintain organized and up-to-date records of all accounts payable
transactions for auditing and reporting purposes.
Process Improvement: Identify opportunities to streamline accounts payable processes,
increase efficiency, and reduce costs.
Ad hoc reporting: Provide support to internal teams for project related and various other
COS reporting as needed.
Education
Associate's or Bachelor’s Degree in accounting, finance, or a related field.
Prior experience working in an accounts payable role and demonstrated familiarity with
the specific tasks and responsibilities of the role.
Required Skills
A strong grasp of accounting principles, including knowledge of Generally Accepted
Accounting Principles (GAAP), is essential.
Attention to detail and the ability to accurately process and enter financial data is crucial.
Proficiency in accounting software; Netsuite experience a plus.
Proficient in Microsoft Excel (Pivot tables, vlookup)
Ability to analyze financial documents, invoices, and payment records to identify
discrepancies or issues.
Effective communication skills are essential for interacting with vendors, colleagues, and
other departments
Familiarity with financial analysis, budgeting, and forecasting may be beneficial.
