Junior Event Planner

Position Overview
A Junior Event Planner supports the planning and execution of events, conferences, meetings, and other special projects. Under the supervision of senior staff or an Event Planner. This role assists in the logistical coordination, vendor communication, budgeting, and on-site execution of events. The ideal candidate has customer service experience, is organized, detail-oriented, and enthusiastic about contributing to the success of various types of events.

Key Responsibilities

• Assist in the planning, organizing and execution of events including timelines, task lists, and communications.
• Research and recommend venues, caterers, and other vendors in alignment with event needs and budget.
• Help coordinate the procurement of materials such as signage, promotional items, programs, and gifts.
• Maintain positive relationships with service providers and event stakeholders.
• Assist in processing invoices, purchase orders, and contracts.
• Help identify cost-saving opportunities without compromising event quality.
• Contribute to on-site event setup, including registration areas, stage or booth arrangements, and décor placement.
• Ensure smooth event flow, assisting in attendee registration and providing customer service.
• Support post-event teardown and inventory management of supplies and materials.
• Maintain event databases, contact lists, and documentation.
• Assist with preparing presentations, proposals, and event briefs.
• Compile and organize event photos, feedback forms, and other records.
• Coordinate thank-you notes or follow-up materials for sponsors, vendors, and participants.
• Collect event photos, responses and testimonials to provide to marketing/social media for event promotions.

Qualifications and Skills

• Education: Bachelor’s degree in Hospitality, Marketing, Communications, or a related field preferred. Equivalent relevant experience may be considered.
• Experience: Entry-level position with 0–2 years of event planning, hospitality, or administrative experience. Internships or volunteer experience in events is a plus.
• Technical Skills:
• Proficiency in MS Office (Word, Excel, PowerPoint,) Google Suite.
• CRM experience preferred
• Knowledge of event management software and online collaboration tools is an advantage.
• Organizational Skills: Excellent time-management and multi-tasking abilities, with keen attention to detail.
• Communication: Strong verbal and written communication skills; comfortable interacting with vendors, sponsors, and colleagues.
• Team Player: Collaborative, willing to learn, and receptive to feedback from senior planners and teammates.

Flexibility: Able to adapt to changing priorities and remain calm under pressure or tight deadlines.

• Problem-Solving: Resourceful and proactive in identifying and resolving issues.

Working Conditions

• May require working some evenings, weekends, or holidays, depending on event schedules. (Our annual conference event is in November 9th through 12th, in Orlando FL.
• Possible moderate travel for event site visits and on-site event management. (Possibly out of state)
• Physical requirements include the ability to stand for extended periods, lift and move supplies, and perform on-site setup tasks.

Job Type: Full-time

Pay: From $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Work Location: In person

Salary : $20