AA to Director of Elementary/Middle School/Vacation Station and Director of Assessment

Position Type: Full-Time

Hours: 8:00 AM - 4:30 PM

Salary: $19.06 per hour

Reports To: Director of Elementary/Middle School/Vacation Station and Director of Assessment (Reports to two Directors)

Purpose Statement:

The job of Administrative Assistant-Director Elementary/Middle School/Vacation Station and Director of Assessment is to provide administrative and secretarial support to assigned administrative personnel; coordinate activities of assigned administrative personnel; monitor assigned activities; and provide information, recommendations, and/or direction as requested by the assigned administrators.

Key Responsibilities:

• Data Compilation: Compile data from various sources (e.g., work orders, budget reports, specialized reports, etc.) for the purpose of complying with financial, legal, and/or administrative requirements.

• Project Coordination: Coordinate a variety of projects, functions, and/or program components (e.g., summer school, meetings, travel, and accommodations) to ensure timely completion of activities and services.

• Document Maintenance: Maintain a variety of manual and electronic documents (e.g., budget data, financial records, employee records, reports) to provide up-to-date information and historical reference as required.

• Monitoring Activities: Monitor various activities on behalf of the assigned Administrator (e.g., boundary exceptions, account balances, work orders) to achieve goals and meet deadlines.

• Meeting Participation: Attend a variety of meetings, workshops, and/or training sessions to support the needs of the attendees and provide accurate documentation of information.

• Document Preparation: Prepare a variety of documents (e.g., correspondence, agendas, reports) for the purpose of communicating information and complying with established guidelines.

• Record Management: Process and maintain documents (e.g., interoffice mail, requisitions, travel reimbursements) to ensure compliance with administrative guidelines.

• Procurement of Supplies: Procure supplies and materials to maintain the availability of required items for administrative operations.

• Budget Reconciliation: Reconcile account balances for assigned budget categories to maintain accurate and up-to-date budget records.

• Professional Representation: Respond to inquiries from internal and external parties (e.g., staff, parents, public agencies) to facilitate communication and provide necessary information.

• Scheduling and Coordination: Schedule appointments, meetings, hearings, and travel arrangements for the assigned administrator to ensure efficient operations.

Minimum Qualifications:

• Education: High school diploma or equivalent required; additional certification or relevant education is preferred.

• Experience: Proven administrative experience, preferably in an educational setting.

• Skills: Strong proficiency in office software (Microsoft Office Suite), excellent organizational and multitasking skills, and the ability to handle confidential information.

• Knowledge: Familiarity with HR processes, financial reporting, and office procedures.

• Abilities: Strong communication skills, ability to work independently, manage multiple priorities, and maintain confidentiality.

Benefits:

FHSD offers a comprehensive employer-paid benefits package, including:

• Medical, dental, and vision plans
• Employee Assistance Program (EAP)
• District-paid basic life insurance ($75,000)
• District-paid Short-Term Disability
• Paid holidays and vacation time

Optional family coverage, long-term disability, and additional life insurance.

We look forward to receiving your application and potentially welcoming you to the FHSD team!