What are the responsibilities and job description for the Administrative Assistant position at Franciscan Health?
WHO WE ARE
Franciscan Health is a non-profit health care ministry with primary and specialty care physician groups located throughout Indiana and Illinois. Franciscan is known for our mission of caring. Our values of Respect for Life; Fidelity to Our Mission; Compassionate Concern; Joyful Service; and Christian Stewardship extend to our employees and patients. With 12 hospital ministries, Franciscan Health is one of the largest Catholic health care organizations in the Midwest. Franciscan Health includes over 1,000 employed physicians and advanced practice providers. Franciscan providers enjoy a team approach to care. Of our 260 locations, many are nationally recognized Centers of Health Care Excellence.
WHAT YOU CAN EXPECT
Perform office functions including answering telephone and email requests, taking meeting minutes, keyboarding, filing, faxing, scanning, photocopying, conducting research and producing written communications.
Research, prioritize and follow up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature.
Determine appropriate course of action, referral, or response.
Maintain sensitive and confidential records, such as board and committee meeting minutes, financial reports, contracts and agreements, and other official records; ensure records are maintained in accordance with regulations and organizational procedures.
Assist with financial transactions which may include budget preparation assistance, invoice coding and approval, and expense management.
Coordinate meetings and special events including but not limited to the coordination of required materials, securing locations, managing list of attendees, ordering food and coordinating speakers and vendors.
Develop and coordinate outgoing reports, correspondence, and other materials to proper destinations/recipients.
Monitor inventory needs for required department equipment and supplies; place orders as required to maintain appropriate inventory levels.
QUALIFICATIONS
Preferred Associate's Degree
Required High School Diploma/GED
1 year Physician Practice Clerical Required
1 year Customer Service Required
TRAVEL IS REQUIRED:
EQUAL OPPORTUNITY EMPLOYER
It is the policy of Franciscan Alliance to provide equal employment to its employees and qualified applicants for employment as otherwise required by an applicable local, state or Federal law.
Franciscan Alliance reserves a Right of Conscience objection in the event local, state or Federal ordinances that violate its values and the free exercise of its religious rights.
Franciscan Alliance is committed to equal employment opportunity.
Franciscan provides eligible employees with comprehensive benefit offerings. Find an overview on the benefit section of our career site, jobs.franciscanhealth.org.
