What are the responsibilities and job description for the Office Administrative Coordinator position at Franciscan Ministries?

Overview :

We are looking for a dedicated and organized Office Administrative Coordinator to join our team. In this role, you will make a positive impact by warmly greeting guests and managing all incoming calls with professionalism and courtesy. You will also play a key role in supporting managers and department directors with a variety of essential office tasks.

Hours :

Monday-Friday : 8 : 00am-4 : 30pm

1065 E Victory Dr Lindenhurst, IL 60046

Essential Functions, Key Duties, & Responsibilities :

Answer, screen, and direct incoming phone calls promptly, while providing excellent customer service.

Welcome visitors warmly and assist them in a polite and professional manner.

Maintain security standards by overseeing front desk coverage.

Schedule and coordinate meetings and conference calls, maintaining a monthly calendar for the Executive Director and department heads.

Organize lunch and refreshments for meetings as requested.

Prepare and manage meeting spaces and conference rooms efficiently.

Assist with conference attendance coordination as needed.

Receive and distribute deliveries accurately to the designated recipients.

Manage incoming mail and faxes, ensuring timely and accurate processing.

Fax documents as necessary and confirm receipt.

Maintain adequate postage supplies and manage outgoing mail efficiently.

Prepare and track Federal Express shipments to ensure timely delivery.

Order office supplies weekly or as required, maintaining proper inventory levels.

Oversee the service and maintenance of office equipment, ensuring all is in working order.

Perform general office errands as required to support various needs.

Execute additional duties as assigned to ensure organizational effectiveness.

Adhere to all policies and procedures and remain updated on any changes.

Position Requirements :

Education : High School Diploma / GED

Experience : 2 years of office / clerical / administrative experience

Skills & Abilities :

Exceptional organizational and communication skills.

Professional demeanor and ability to create a positive first impression.

Join our team and be part of a vibrant workplace where your contributions will be valued. #livingjoyfully

Compensation : Min : USD $16.00 / Hr. Max : USD $21.00 / Hr.

Salary : $16 - $21

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Office Administrative Coordinator

What are the responsibilities and job description for the Office Administrative Coordinator position at Franciscan Ministries?

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