Bookkeeper

Position Description

The Bookkeeper records all day-to-day financial transactions and generates relevant reports. Maintains subsidiary accounts by verifying, allocating, and posting transactions. Includes posting transactions to accounts payable, accounts receivable, customer records, general ledger, and payroll. Collaborate and communicate with employees, vendors, and other stakeholders to ensure the accuracy of financial transactions. Provides fiscal and accounting support and is responsible for maintaining accurate financial information in accordance with GAAP. Attention to detail and accuracy are paramount. Must have the ability to work independently and as part of a team.

Essential Duties & Responsibilities:

• Review all vendors’ invoices for correct verification, coding, approvals, and overall accuracy
• Process, enter, and post accounts payable for bill payments
• Prepare checks for signature and mailing or ACH payments, mail payments
• Reconcile monthly vendor statements
• Assist in preparing and reconciling general ledger accounts as requested
• Assist in conducting the timely monthend closing
• Reconcile and process company credit card transactions
• Prepare and deposit cash receipts via Remote Deposit Capture; review and record daily cash receipts
• Reconcile cash receipts to bank deposits
• Maintain an orderly accounting filing system, filing documents timely
• Process payroll in a timely manner, using a thirdparty vendor
• Assist with yearend closing
• Assist with the annual budget process
• Assist with gathering information for both internal and external audits
• Maintain confidentiality of all data
• Participate in the finance team and all staff meetings
• Participate in the development and implementation of new or revised accounting programs, systems, procedures, and methods of operation
• Provide clerical and administrative support when requested
• Perform other duties as assigned

Skills needed:

• Basic knowledge of accounting principles and practices
• Ability to work independently with minimal supervision.
• Demonstrated focus on providing accurate information, analysis, and schedules
• Detailedoriented; meticulous attention to detail, including the ability to perform detailed analytical tasks
• Ability to comply with policies and procedures.
• Precision in account reconciliation and report generation
• Comfortable with a very busy, widely varied position
• Skilled in dealing with financial and numeric data
• Ability to manage time according to changing priorities
• Ability to manage multiple concurrent projects in a deadlineoriented environment required
• The required quality of work output requires a special emphasis on accuracy, attention to detail, and flexibility in prioritization
• Experience using a computerized accounting system, inclusive of accounts payable and cash receipts.
• Working knowledge of QuickBooks in the context of a nonprofit or fundaccounting organization.
• Microsoft Office proficiency is required, specifically Microsoft Excel and Word
• Ability to work with vendors and auditors
• Ability to calculate, post, and manage accounting figures and financial records
• Strong data entry skills along with a knack for numbers
• Ability to use mathematics to solve problems (adding, subtracting, and basic arithmetic)
• Ability to operate office equipment such as calculator and copier.
• Ability to actively listen, learn, and critically think
• Strong interpersonal skills
• Excellent organizational, problemsolving, project management, and communication (written and verbal) skills
• Enthusiastically able to provide calendar and deadlinedriven results
• Ability to maintain a high degree of confidentiality
• Ability to lift 20 lbs., and walk up and down stairs
• Must pass an applicable background check

Qualifications:

• Associate’s Degree in Accounting/Finance or Technical Certifications with major course work in accounting or related field, or commensurate experience.
• 2 3 years of experience in fund accounting in a nonprofit or government entity is required.
• 2 3 years of accounting experience including accounts payable, cash receipts, and payroll.

Health and Safety Requirements:

• COVID19 vaccination is mandatory for all employees. Accommodation requests will be considered in compliance with applicable laws

Additional Requirements:

All staff are expected to abide by the policies of Franciscan Outreach including, but not limited to rules governing ethics, confidentiality, dual relationships, honesty, and integrity. All staff are expected to always act in good faith and in keeping with the mission and values of Franciscan Outreach. Staff must have a commitment to serving the guests of Franciscan Outreach and to contributing to a positive, respectful, and accepting environment.

Reasonable accommodation will be made to enable qualified individuals with disabilities to perform the essential functions of the position. This description provides a summary of the major duties and responsibilities and is not an exhaustive list of the duties and responsibilities. The employee holding this position may be required to perform additional duties to meet the needs of the organization.

Franciscan Outreach provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, citizenship status, military service and/or marital status, or any other characteristic protected by federal, state or local laws.