Accounts Specialist

RESPONSIBILITIES

Accurately record all day-to-day financial transactions & complete posting process

• Accounts Payable: Records & Pay Bills according to schedule; Consultant Fees – Set up in BQE CORE (project management software), pay after we receive payment
• Accounts Receivable: Project invoicing – maintain steady flow of invoicing to clients, including consultant fees and reimbursable expenses

Accounting tasks include Financial Reporting, general ledger entries, record payments, adjustments, and account reconciliations

• Credit Cards, Checking Accounts: Project Reimbursements (printing, mileage)
• Assist Supervisor with Employee Onboarding and Payroll
• Assist Supervisor with Insurance Audits, 401(K) Census, etc

Project Administration

• Adding & maintaining projects in QBO, BQE CORE (following detailed steps)
• Consultant Agreements

Miscellaneous Administrative Tasks

QUALITIES

• Analytical and Critical Thinking – interpreting meaning of records; identifying trends, patterns, irregularities in transactions; reconciliation of bank accounts, migrating records
• Highly Organized – use skills to help prioritize and plan tasks; maintaining financial records for information to be easily accessible
• Excellent Communicator – able to clearly converse in writing, over the phone and in-person with Supervisor, Leadership, Clients, and Consultants
• Time Management – able to meet deadlines & accomplish responsibilities in timely manner. Able to structure and align schedule with Supervisor
• Disciplined – maintains focus, able to remain productive and efficient while juggling overlapping deadlines and changing priorities.Attention to detail – focus on accuracy, able to follow meticulous procedures
• Strong work ethic – consistently provides accurate information; maintains focus when working on meticulous projects with complex details

SKILLS

• Numeracy – clearly communicating numeric data and sharing reports with Supervisor
• Data Entry & Analysis – able to quickly and accurately type numbers into forms and bookkeeping software
• Computer Skills – high proficiency in Excel, Google Sheets, and QuickBooks Online; able to adapt to new technologies
• Accurate typing skills

AVAILABILITY

Available to start as soon as possible. Full-time (40hours/week), Monday through Friday.

BENEFITS

Full benefits package includes paid time off, comprehensive health, dental, vision, 401(k) with employer match, short-term and long-term disability.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Shift:

• Day shift

Work Location: In person