Account Clerk, Finance

The primary purpose of the Account Clerk classification is to perform administrative and general accounting work, to process financial documentation, and to maintain financial records for the agency.

Reconcile all pay-in activities, verifies dollar amounts and project codes, sorts receipts and copies checks in numerical order and batches all payments.  Enter payments in accounting system and forwards batches to applicable department for payment. File payment batches with original deposit slip.

Process vendor invoices for payment received by mail, email, and other means.  Incoming invoices must be date-stamped, recorded on appropriate lists, and approved by management.  Invoices are reconciled with the corresponding purchase order, sorted, entered into the accounting system and put into batches for delivery to the Auditor's office for payment.  File all documents including warrant issuance by vendor and year.  Complete tracking spreadsheets, provides payment documentation for audits, and researches information on payments or vendors as requested by management.

Receive checks for overpayments and spenddowns from centers and mail.  Reconcile totals and prepare receipts.  Enter payments into FORTS and CRIS-E system, check output report for accuracy, copies all checks, and prepare deposit batches for delivery to Auditor's office. Reconcile checks, copies, and CRIS-E reports for accuracy. Record overpayment and spenddowns on spreadsheet and enters into accounting system.

These duties are illustrative only and you may perform some or all of these duties or other job-related duties as assigned.