Clerk II - Clerk's Office

Job Summary

This is the intermediate level position in the Clerk series of positions. Employees at this level perform moderately complex clerical duties. The Clerk II assists the public by answering non-routine questions and providing more extensive information gained from experience in the assigned department, either in person or over the phone. This position is responsible for assisting the public by processing various forms, permits, records, licenses, etc. for the assigned department. This position requires the application of some independent judgment and the interpretation of routine policies and regulations. Assignments may involve more than routine skill in computer operation, typing and other office equipment. Work is performed with limited supervision from the designated supervisory personnel of the assigned department.

Essential Functions

• Maintains comprehensive and accurate records;
• Composes routine correspondence;
• Prepares and sends annual mailings to required public individuals;
• Investigates information in files and computer databases and provides summary of findings as requested;
• Compiles and prepares statistical reports;
• Coordinates and organizes special projects as requested;
• Maintains and updates filing, mailing, database systems, records, either manually or using a computer related to update records and changes;
• Records expenses and vendor transactions;
• Updates and maintains vendor files;
• Maintains departmental supplies;
• Assists the public with completing the various required forms, permits, records, licenses, etc. for the assigned department;
• Collects and records fee;
• Accesses information in computer database for the public and records information in computer database regarding transactions;
• Performs other duties such as data entry, refunds, daily deposits, mailings, filing, typing, correspondence, preparing bulk mail, records management and scanning;
• Responds to routine inquiries from telephone callers and visitors. Directs information to other departments if necessary, and review documents for accuracy, completeness, and proper signatures;
• Uses software to enter and produce correspondence, reports, tables, and financial schedules;
• Assists in the sale of licenses and permits, such as Wildlife fishing and hunting, boating licenses, moving permits, Cereal Malt Beverage license, homestead filings, Kansas food sales refund claims, voter registration;
• Evaluates information on applications to verify completeness and accuracy and determines whether applicants are qualified to obtain desired licenses or permits;
• Answers questions or provides information regarding licensing or permitting policies, procedures, or regulations;
• Performs moderately difficult mathematic calculations;
• Perform various routine accounting duties;
• Schedules meetings and conference calls;
• Other duties as assigned.

Secondary Functions

• Performs other related duties as required.

Supervisory Functions

• None

Minimum Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Knowledge Of

• Application of accounting principles to complete routine accounting transactions;
• Procedures and policies of the assigned department;
• Laws, rules, regulations, codes and statues regarding the duties and responsibilities of the assigned department;
• Government accounting practices;
• Office practices and procedures;
• Business English, spelling, punctuation and vocabulary;
• Election processes;
• County operations and organization.

Skill In

• Typing, computers, and the operation of other standard office equipment;
• Interacting with the public and other agencies.

Ability To

• Complete assignments with little or no supervision;
• Perform work accurately, effectively and in a timely manner;
• Maintain complex file systems;
• Use own judgment in interpreting and adapting guidelines such as policies, regulations, precedents, and work directions for application to specific cases or problems;
• Use initiative within the areas of established policy.
• Analyze results and to recommend changes to supervisory personnel;
• Establish and to portray a positive and professional image with others, other departments, public officials, and the public;
• Perform moderately complex mathematic calculations accurately;
• Understand and follow oral and written instructions accurately;
• Work with very limited supervision;
• Organize and to perform assigned tasks;
• Organize and coordinate special projects;
• Work independently, without direction, ability to prioritize own work, schedule and perform assigned tasks;
• Perform routine statistical analysis;
• Operate a typewriter, calculator, computer and other general office equipment;
• Establish and maintain effective working relationships with other employees, officials and the public.

Certifications, Licenses, Registrations

• Due to the nature of the position and working in the election process, a valid voter registration is preferred;
• Must possess a valid driver's license.

Required Education and/or Experience

• High school diploma or G.E.D.;
• six months to twelve months related experience or training;
• or equivalent combination of education and experience.

Preferred Education and/or Experience

• Associate's degree in business, accounting, finance, or related field or equivalent from two-year college or technical school;
• or one year to two years related experience and/or training;
• or equivalent combination of education and experience.

Physical Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to talk or hear;
• The employee is frequently required to sit and use hands to finger, handle, or feel;
• The employee is occasionally required to stand; walk; reach with hands and arms;
• Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderate.

Job Type: Full-time

Pay: $15.86 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $16