What are the responsibilities and job description for the Administrative Officer - Human Resources and Risk Management position at Franklin County, PA?
Are you a motivated, positive, service-driven individual? If so, we need to talk. We are seeking a highly organized and detail-oriented Administrative Officer to provide comprehensive support to our HR and Risk Management departments. The ideal candidate will have a strong administrative background, excellent communication skills, and a proactive approach to problem-solving. This role involves managing confidential information, coordinating various tasks, and contributing to a smooth and efficient workflow. We want a self-starter who wants to make a difference and give back to their community. If that is you, contact us today!
Franklin County is a great place to live and work! Nestled between the Blue Ridge and Tuscarora mountains in South Central Pennsylvania but not far from DC, Baltimore and the beaches of the mid-Atlantic, Franklin County is one of the fastest growing counties in the Commonwealth. We want the best people working to serve the 155,000 residents that call this beautiful area "home."
Bachelor's degree in business administration, or related field, plus additional computer training required. Two - four years working experience preferably in government or business administration which includes handling a variety of specialized projects, and event planning, OR, any acceptable combination of experience and/or training.
FRANKLIN COUNTY
ADMINISTRATIVE OFFICER - Human Resources and Risk Management
DEPARTMENT OF HUMAN RESOURCES Revised: 11/20/24
Position Description Non-Exempt
OVERALL OBJECTIVE OF JOB
To perform specialized administrative and supporting functions in a timely manner to assure efficient operation of the human resources and risk management department; to act as liaison between the assigned department and other County agencies and/or departments, assisting Director with a variety of projects, programs and departmental duties.
ESSENTIAL FUNCTIONS OF JOB
- Assists director in a variety of administrative projects and duties as assigned.
- Develops, maintains and monitors contracts and develops RFPs.
- Coordinates and completes reports.
- Assists Director with budget and program preparation and development.
- Maintains various accounting and financial records, and client information/data; prepares required reports with collected statistical data.
- Assists Director with projects/programs such as contracts, budgets, statistical data and quality assurance.
- Composes letters, memos, press releases and other correspondence as required.
- Types reports, letters, memos and other documents as needed on computer.
- Operates computer, provides input and makes adjustments to programs and data as required.
- Answers inquiries from public and others regarding department procedures, assisting them in person, via email, or on the telephone.
- Interacts with other internal and external departments, outside bureaus, agencies, and general public daily as needed to perform essential job duties.
- Reviews invoicing and billing or other financial matters for department.
- Process additional funds requests (AFR’s) when required.
- Process all requisitions for supplies, services required, online orders, travel requests, conference/training registrations and verify invoices received to approve purchase orders (PO’s), grants, contracts; approve and submit to accounts payable.
- Plans and coordinates events related to HR and Risk Management functions for County operations and employees.
- Generates the yearly HR and Risk Management budget preparation, including year projections-expenses and monitors HR budget at least monthly.
- Generates the yearly HR and Risk Management budget preparation, including year projections-expenses and monitors HR budget at least monthly.
SUPERVISION RECEIVED
Receives occasional instruction and some supervision from Director in regard to daily work duties.
SUPERVISION GIVEN
None.
WORKING CONDITIONS
- Works indoors in adequate work space, lighting, temperatures and ventilation.
- Works with average indoor exposure to noise and stress, but subject to frequent disruptions.
- Normal indoor exposure to dust/dirt.
PHYSICAL/MENTAL CONDITIONS
- Must possess ability to record, convey and present information, explain procedures and follow instructions.
- Must be able to sit for long periods throughout the workday, with intermittent periods of standing, walking and occasional bending, twisting, reaching, stooping as necessary to carry out job duties.
- Dexterity requirements range from coordinated movements of fingers/hands for computer work to simple movements of feet/legs/torso as necessary to carry out essential job duties.
- Sedentary work, with occasional lifting/carrying of objects with a maximum weight of ten pounds.
- Must be able to pay close attention to details and concentrate on work, especially when there are interruptions or other urgent matters which may take precedence.
QUALIFICATIONS
A. EDUCATION/TRAINING
Bachelor's degree in business administration, or related field, plus additional computer training required.
B. WORK EXPERIENCE
2-4 years working experience preferably in government or business administration which includes handling a variety of specialized projects, and event planning, OR, any acceptable combination of experience and/or training.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED.
- Must be able to speak and understand the English language in an understandable manner in order to carry out essential functions of job.
- Must possess excellent (or above average) communication and interpersonal skills.
- Must possess initiative and strong problem solving skills.
- Must possess ability to function independently, have flexibility and the ability to work effectively with clients, coworkers and others.
- Must possess ability to maintain confidentiality in regard to client and department information and records.
- Must possess the technical knowledge of operating personal computers and other office equipment with accuracy and reasonable speed.
- Must possess the ability to make independent decisions when circumstances warrant such action.
- Must possess excellent organizational skills and ability to coordinate several schedules and details or projects with accuracy and efficiency.
- Must possess ability to perform basic mathematical calculations and prepare invoices, billings and/or financial reports.
- Must possess ability to compose routine correspondence and press releases.
- Must possess ability to interact effectively with other departments and outside agencies, using tact and discretion.
- Must possess ability to coordinate and implement surveys, quality assurance methods, etc. and to monitor/oversee such programs through completion.
We offer an excellent benefit package including medical, dental, vision, prescription, life insurance, paid time off, tuition reimbursement and a retirement plan!
To apply for this position, please complete our online application. Franklin County is an equal opportunity employer.
If you need assistance completing the online application, please contact Human Resources at 717-261-3150.
