What are the responsibilities and job description for the Finance Assistant position at Franklin Electric?
Finance Assistant
Department: Finance / Accounting / Audit
Employment Type: Permanent
Location: UK - Ipswich
Description
The role:
Pioneer Pump EMEA are seeking an experienced Finance Assistant to be based out of their Head Office in Ipswich. To be responsible for maintaining an efficient purchase & sales ledger process from start to finish in order to support a busy Finance team.
Key Responsibilities
Duties and Key Responsibilities:
Purchase Ledger:
· Checking, coding, and processing all invoices received from suppliers
· Responsible for setting up new supplier accounts and maintaining controls around new suppliers
· Preparation for bi-monthly payment runs, ensuring all payments are made on time and queries dealt with promptly
· Ensure all invoices are correctly recorded on purchase ledger and match a relevant purchase order
· Ensure all invoices are properly authorized and signed by relevant depot/manager prior to payment
· Ensure all supplier accounts are reconciled on a monthly basis
· Respond in a timely fashion to any queries relating to purchase invoices
· Review open purchase orders and ensure goods are received in the correct period
· Carry out month end purchase order accruals and prepayments
· Process and analyze employee expense claims ensuring appropriate authorization is obtained
· Process employee credit card expense claims
· Credit card statement reconciliation against receipts and coding to nominal ledger
· Filing of all purchase invoices and statements
Sales Ledger:
· Credit checking all new customer accounts and setting appropriate credit limits with guidance from Finance Manager
· Responsible for setting up new customer accounts and maintaining controls around new customers
· Actively chase outstanding debt, resolving customer queries and escalating any issues as required
· Liaise with UK depots to ensure accurate monthly billing is completed and invoices are submitted on time following individual customer requirements
· Upload invoices to Tradex platform to ensure timely payment
· Attend and contribute to global credit control meetings to ensure company guidelines are being followed and our debtor days are being maintained within target
· Recommending overdue accounts for legal action as required
· Assist with month end procedures as required
Skills, Knowledge and Expertise
Education/Experience Level
Personal attributes:
· Confident communicator who enjoys the challenge and responsibility of contributing to a busy finance team
· Can work well to deadlines and accurately under pressure, while remaining calm and positive
· Strong organizational and interpersonal skills
· Professional and friendly
· Ability to build good working relationships
Education:
· A high level of numeracy and literacy are pre-requisites of the role
· Educated to A-Level standard and above
· Good verbal and written communication skills
Experience:
· Minimum 3 years’ experience in a similar role
· Strong knowledge of monthly financial routines including accruals and prepayments (essential)
· Good computer skills with experience in using financial accounting packages
· Banking, petty cash and cashbook reconciliations (desirable)
· Ability to work autonomously and manage time and priorities
· Ability to contribute to continuous improvements and efficiency
Why work at Franklin Electric?
Becoming a part of the Franklin Electric team not only provides outstanding benefits, it also opens doors to opportunities for future growth. Enjoy peace of mind with a world-class company. But more importantly, be satisfied in knowing you make a difference.
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