What are the responsibilities and job description for the Principal Account Clerk position at Franklin Essex Hamilton BOCES?
- Invoice Management: Address vendor invoicing issues, including discrepancies in shipping charges, sales tax, and item quantities. Process and validate invoices for payment.
- Payment Processing: Prepare and issue weekly, bi-weekly, and/or monthly warrants. Ensure compliance with financial policies. Process ACH files and/or mail checks, and manage monthly payment cycles.
- Vendor Relations: Maintain vendor records, handle name changes, W-9 documentation, and monitor discount opportunities. Ensure proper credit for outstanding memos and resolve discrepancies related to purchase orders and payments.
- Reporting & Compliance: Organize, scan, and file payment documentation. Work with claims auditors and assist with corrections and documentation. Prepare and submit 1099 forms to the IRS.
- Reconciliation & Documentation: Reconcile processed transactions by verifying entries and system reports. Ensure accurate filing of warrant reports and maintain proper backup for payments.
- Purchasing & Orders: Manage mail orders and district purchasing, validate claims, and follow up on monthly purchase orders. Handle purchase order amendments and issue stop-payments as necessary.
- Other Duties as Assigned by the Director of Shared Business Services
- Civil Service status as a Principal Account Clerk. This role requires attention to detail, strong organizational skills, and effective communication with vendors and internal teams to ensure accurate and timely financial processing.
JobID: 1625
Position Type:
Clerical/Principal Account Clerk
Clerical/Principal Account Clerk
Date Posted:
3/4/2025
3/4/2025
Location:
North Franklin Educational Center
North Franklin Educational Center
Date Available:
TBD
TBD
Closing Date:
Until Filled
Until Filled
POSITION: Principal Account Clerk
LOCATION: North Franklin Educational Center - Malone
DUTIES:
GENERAL QUALIFICATIONS:
STARTING DATE: TBD
BENEFITS: Membership in the appropriate retirement system, health insurance, sick, vacation and personal leave.
SALARY: $36,254 (24-25 Base Salary) Additional compensation based on experience.
Queries should be directed to:
Lan VanVu – Administrative Assistant
Franklin-Essex-Hamilton BOCES
P.O. Box 28, Malone, New York 12953
(518) 483-6420
Email: lvanvu@fehb.org
Salary : $36,254
