What are the responsibilities and job description for the Events Coordinator position at Fred Astaire Dance Studios?
Fred Astaire Dance Studios – Arizona/Nevada, the regional HQ is seeking a proactive and self-starting Events Coordinator to lead and manage our vibrant Events Department. As a B2B and B2C provider with a legacy dating back to 1947, we are proud to embody our core values of excellence, integrity, respect, teamwork and growth. This operational role is ideal for a detail-oriented, outgoing professional with ambitious goals who thrives in a high-energy environment. You will oversee the full lifecycle of our competitions, shows, and smaller-scale events, contributing creatively while ensuring flawless execution and an exceptional participant experience.
Key Responsibilities:
- Lead and oversee the full lifecycle of events, including competitions, shows, trophy balls, team matches, and smaller-scale events, ensuring flawless planning, execution, and follow-up.
- Manage a small internal team and coordinate 1099 support staff, fostering trust and loyalty while achieving ambitious goals.
- Collaborate with vendors, negotiate contracts, and maintain strong relationships to meet high event standards.
- Contribute creatively to event themes and concepts, enhancing the participant and audience experience.
- Maintain meticulous project management workflows to ensure accuracy, thoroughness, and on-time delivery.
- Uphold and embody the company’s core values in all interactions and responsibilities.
Who We Are:
Fred Astaire Dance Studios® is not just an international franchise but a global family committed to enhancing lives through the art of dance. Since 1947, we’ve led the way in ballroom dance instruction, creating a vibrant community filled with warmth, kindness, and a nurturing environment. As the regional HQ for Arizona and Nevada, we specialize in delivering exceptional experiences in both B2B and B2C markets, upholding our legacy of excellence with every step.
- Proven experience in project management, including planning, scheduling, and executing events or projects on time and within budget.
- Some experience in event coordination or a related field (hospitality, marketing, or operations) is preferred but not required.
- Strong organizational skills with the ability to handle multiple priorities and deadlines simultaneously.
- Exceptional attention to detail and a perfectionist mindset for ensuring flawless execution.
- Strong verbal and written communication skills for interacting with vendors, team members, and stakeholders.
- Ability to work independently and demonstrate a proactive, self-starter attitude.
- Experience with tools like Asana, Microsoft Office (particularly Excel), and CRM platforms is a plus.
- Flexibility to work non-standard hours, including evenings and weekends, as required for event schedules.
- Creative thinking and problem-solving skills to contribute to engaging and innovative event concepts.
Benefits:
- Company Equipment Provided
- A hybrid work setting
- Paid Time Off (Vacation, Sick & Holiday)
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k with match)
- Group & Voluntary Life AD&D Insurance
- Short Term & Long-Term Disability (Voluntary)
- Flexible Spending Account
