Automotive Office Manager

Are you looking for a Management Job, at Fred Beans we are hiring for a Automotive Office Manager at our Accounting firm in Abington, PA!!

Shifts: 8:30 am-5:00 PM Mon-Fri

Why Fred Beans At Fred Beans Automotive Group, we've been voted a "Best Place to Work" for six years running. As a family-owned business with over 50 years of success, we’re committed to supporting our employees, promoting from within, and providing ample opportunities for growth. Join our team-oriented environment and start your career with one of the most trusted names in the automotive industry. Apply today!

Why you’ll Love it here:

• Company-Funded Training: We believe in developing our people. Last year, we invested over $600,000 in training and leadership programs to help our team members excel.
• Competitive Pay: Earn $55,000 per year, depending on experience and performance.
• Career Growth Opportunities: We promote from within. With Fred Beans Automotive Group, you have access to leadership programs and training to group your career.
• Work-Life Balance: Enjoy convenient hours Monday through Friday—NO Sundays!
• Comprehensive Benefits:
• Health, dental, and vision insurance to ensure you and your family are covered.
• Life and disability insurance for peace of mind.
• Bereavement leave for support during challenging times.
• Even pet insurance—because furry family members matter too!
• 401(k) with Company Match: Plan for your future with a company that invests in you.
• Paid Time Off:
• Paid parental leave for life’s biggest milestones.
• Generous vacation and personal time for rest and recharging.
• Volunteer Time Off to give back to the community.
• Company-Paid Holidays so you can spend time with loved ones.
• Employee Savings Plan: Take advantage of programs that make financial planning simple and beneficial.
• Employee Referral Bonuses: Earn rewards for helping bring talented people to our team.
• Long-Term Job Security: With over 50 years in business and continuous growth, we offer stability and opportunity.
• Healthy Living Program: We care about your overall well-being and offer resources to support physical, mental, and financial health.
• Perks and Discounts:
• Discounts on vehicle purchases, parts, and services.
• Membership to our AutoRewards program, saving you money at over 150 vendors.

What you’ll do:

• Train, coordinate and supervise the accounting staff to efficiently and effectively account for the financial performance of the above mentioned stores in accordance with the financial standards, policies and procedures of the Fred Beans Family of Dealerships
• Review and monitor assets and liabilities for the above stores and research any items that appear unusual or unreconciled. This includes running schedules periodically and reviewing them with the individuals responsible for those schedules
• Submit financial statements and month end packages to each manufacturer and the management group by the allotted time
• Handle the legal issues such as uncollected receivables turned over for collection, NSF checks not collected, lemon law cases, lawsuits, etc. Review periodically with general managers, controller and/or dealer principal, whomever you feel should be notified. Keep files of these issues and if applicable, handle with attorney.
• Record tax EFT's or other types of payroll payments prepared by the Payroll Department
• Make quarterly and monthly tax payments and EFT's as instructed by CPA. Prepare any quarterly and monthly sales tax returns
• Collect insurance claims and incident reports. Send copy to corporate controller and notify general manager and/or dealer principal of any if you deem they should be aware
• Maintain a file of disclosure statements for lot or incidental damage to stock units and communicate with managers the proper requirements of disclosure. Report any noncompliance
• Oversee employee investment account and send annual 1099s
• Prepare and facilitate monthly office meetings
• Be a mentor to the office staff and aid in improving the job efficiency of the office staff. Keep current office job descriptions and perform annual performance reviews.
• Monitor daily cash and banking reports
• Sign corporate checks as needed
• Approve all accounts payable invoices for accounting department purchases.
• Approve credit line limits for your individual dealership or company
• In connection with Service Manager (SM) and General Manager (GM), assist in hiring and training cashiers for locations. Provide support for cashier/operator training and hiring.
• Print open R.O. Reports weekly for all open R.O.s over 14 days old and give to the SM. Run a second copy for the GM. (The service manager has the primary responsibility to follow-up on open R.O.s, thus the reason for the liberal number of follow-up days.)
• Reconcile all bank accounts by the 20th of the subsequent month.
• Complete finance reserve reconciliations on a monthly basis.
• Reconcile manufacturer parts statement on a monthly basis.
• Maintain “clean” and current schedules, i.e.:
• Sublet debit balances are supported with an open repair order.
• Credit balances over 30 days require a status memo on the schedule.
• Prepaid expenses must be scheduled to amortize over a reasonable time and in the year the expense was incurred, unless approved by the corporate controller.
• Review detailed General Ledger. Insure proper postings to accounts. Bring repeated errors to the attention of the responsible party to follow up. Pull documentation on policy accounts. Review with department manager. Insure that all accounts have proper authorization.
• Add all new accounts to the Daily Operating Control Report. Verify doc ties to Financial Statement.
• Prepare preliminary financial statement and calculate bonuses.
• Maintain PennDOT contract requirements.
• Confirm PA banking licenses for all retail providers.

What you’ll need:

• Detail oriented.
• Understanding of invoice style billing.
• Ability to communicate verbally and in writing in a professional manner.
• Good organizational skills.
• Better than average ability in filing

Job Type: Full-time

Pay: $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $55,000