What are the responsibilities and job description for the Grants Officer position at Frederick Community College?
Position Summary
Position Summary:
The Grants Officer is responsible for managing the administrative tasks related to the development and submission of grant proposals, ensuring compliance with regulatory and sponsor guidelines as well as College and Grants and Sponsored Programs (GSP) policies and procedures. This position requires expertise navigating the submission process before a grant is awarded and advising on allowable, compliant activities and reporting post-award. The Grants Officer actively assists faculty and staff scholars in identifying funding opportunities, advises to create compelling proposals, ensures budgets are accurate, compliant and reflect project scope. This position requires the ability to collaborate across teams and use varying styles and approaches that reflect an understanding and acceptance of the role of culture in a diverse, multicultural workplace.
Essential Duties and Responsibilities:
The following are the functions essential to performing this job:
1. Serve as first point of contact for GSP on all new grant applications.
2. Uphold and implement internal GSP policies.
3. Responsible for updates to GSP Intranet and websites.
4. Evaluate request for proposals in concert with initiation of Intent to Submit process.
5. Maintains familiarity with Federal and State funding opportunity sources and facilitates faculty and staff scholar use of opportunity announcement resources.
6. Stay updated on current sponsored grant guidelines and federal regulations, and provide guidance to faculty and staff on these complex requirements, including eligibility criteria.
7. Coordinate proposal development teams with Project Directors from funding identification to completion of full submission materials.
8. Maintain open communication with Project Directors, Department Chairs, and other stakeholders regarding proposal status, deadlines, and necessary updates.
9. Facilitate the internal reviews and Routing and Approval process within the College to gather necessary approvals and submit proposals electronically through sponsor portals by deadlines.
10. Conduct kick-off meeting in the event of an award to review all requirements.
11. Evaluate award notifications against final proposals submission and recommend areas for negotiation with sponsors to Project Directors and AVP.
12. Serve as facilitator for questions to and from Federal program officers.
13. Advise Project Directors and post award accounting on allowable activities, sponsor restrictions reporting to Federal and State sponsors.
14. Collaborate with post award accounting on awarded grants.
15. Collaborate with post-award accountant on shared grant related templates like effort reporting and budgets.
16. Participate annually in grants administration professional development to stay current on sponsor electronic administration systems, sponsor guidelines and federal regulations.
17. Assist AVP with GSP policy development.
18. Assist AVP with campus communication on GSP initiatives and practices.
19. Support AVP with training offered.
20. Performs other duties as assigned.
Required Minimum Qualifications
1. Bachelor’s degree in Business, Accounting, or other relevant field
2. Three (3) years of experience in grant administration
3. Previous experience managing federal grants
4. Excellent organizational skills, detail-oriented with the ability to manage multiple complex proposals simultaneously and meet tight deadlines.
5. Excellent written and verbal communication skills to effectively collaborate with faculty and staff funding agencies
6. Successfully maintain interpersonal and professional relationships
7. Evidence of participation if research administration professional development
Desired Qualifications
1. Experience using PeopleSoft or other financial management systems
2. Certification in grants management or research administration
