Grants Manager

Job Information:

The Frederick County Division of Aging and Independence has been providing services and programs to older adults and their families for over 40 years. Our mission is to enrich the lives of older adults through community connections to services, programs and resources, with a goal of ensuring that Frederick County residents are empowered, engaged and equipped to live their best life. The Division seeks creative, energetic, compassionate and visionary candidates to join our diverse team of professionals who care about the well-being of Frederick County seniors. Join our team to help further our mission and make a difference in the lives of Frederick County’s fastest growing population.

Exempt; full-time; 40 hours per week; Monday – Friday; 8:00 a.m. – 4:30 p.m.; full-benefits 

This professional position in the Division of Aging and Independence (DAI) is responsible for providing fiscal services, writing, coordinating, and monitoring submissions of grant applications, seeking grant opportunities, and required periodic reports for Federal, State, local organizations. Direction is given to staff; supervision is received from the Director, Area Agency on Aging.

NOTE: The upper pay range reflects possible wage rates for internal County transfers and promotions. For transfers and promotions, wage rates are calculated per County policy. 

Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.

TOTAL COMPENSATION PACKAGE:

 Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee.

• 11 days of Vacation leave with increase after 2 years of employment
• 15 days of Sick leave with unlimited annual carryover
• 11 paid holidays, plus 2 additional floating holidays
• Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
• 100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit
• County and Employee funded Defined Benefit Pension Plan
• Vesting after 5 years of service
• Additional service credit for eligible previous public service, military service, etc.
• Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program
• Generous Tuition Reimbursement Program
• Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan.
• Coming in 2025: Employee Health Center with no or low cost primary and urgent care

For more information, visit our benefits page on the Frederick County Government job opportunities webpage.

Essential Duties and Job Responsibilities

• Provide fiscal support to DAI grant programs to analyze costs and track expenses for both personnel and operating costs
• Utilize a standardized system to process, track, report, and document financial transactions; prepare and monitor Division grant, capital and operating budgets
• Apply industry best practice accounting principles and techniques, analyze and evaluate use of funds, make recommendations for modifications as appropriate
• Serve as the principal subject matter expert for DAI concerning grants and related contract awards, including internal or external audits; serve as DAI’s fiscal audit lead
• Provide direction to DAI’s Fiscal Assistant; provide direction and guidance to staff on determine allowable grant expenditures
• Directly write or provide technical assistance in writing and submitting Federal, State, local and other grant applications, specifically regarding compliance with fiscal and legal best practices
• Analyze and evaluate use of grant funds and budgets making recommendations for modifications as appropriate; analyze budget to actuals to ensure funds are used correctly and expended within grant term
• Ensure DAI receives grant-related payments in a timely manner to mitigate potential fiscal risk of non-payment
• Review the need for budget adjustments and make recommendations to the Director
• Maintain and create monthly, quarterly, and yearly financial reporting and ensure compliance with grant requirements and applicable laws
• Utilize a standardized system, submit invoices for payments to grantors, document fiscal transactions, and reporting
• Offer oversight and provide assistance for grant programs to maintain fiscal compliance
• Conduct research on available government and private foundation grants for DAI
• Monitor and prepare periodic fiscal reports required by grantor (e.g. activity, financial) for approval by the Director; monitor awarded grants, department budgets, and expenses to ensure compliance with funder, fiscal, and legal requirements
• Coordinate with County Finance Division, County Attorney's Office, and other officials as necessary for grant and fiscal management and oversight
• Facilitate cooperative efforts with other agencies and community organizations, and serve as liaison between Frederick County DAI and other Federal, State and local entities regarding grants
• Oversee case management for the Division, ensuring compliance with written policies and procedures
• Provide fiscal support and oversight to track and process invoices and reimbursement requests in a timely manner
• Prepare concurrence packages, budget journals and staff reports for routing and approval; coordinate necessary documents for final grant acceptance (i.e.. MOUs and BAAs)
• Assist in the procurement of outside technical assistance for reviewing and/or preparing grants if appropriate
• Implement and maintain tracking of fiscal activities for audit, budget, area plan and statistical purposes
• Complete and submit payroll related reports, ensuring staff allocating of time if appropriate based on funding sources
• Travel to on-site meetings and trainings across the State of Maryland as needed to stay current with fiscal and grant reporting
• Perform other related duties as required

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Any single position may not be assigned all duties listed above, nor do the examples cover all duties that may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications and Requirements

The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

• Bachelor's degree in accounting, Public Administration, Management, or a related field
• Minimum 5 years of mid-level professional financial work experience, that must include a background in grant writing and financial reporting
• Intermediate skills in the use of MS Office Suite
• NOTE: Additional years of closely related work experience may substitute for a portion of the education requirement

KNOWLEDGE / SKILLS / ABILITIES:

• Advanced knowledge of accounting principles, laws, and regulations associated with grants
• Strong mathematical and clerical skills including the ability to accurately compile and verify data, and to prepare and maintain files, records, forms, spreadsheets, etc.
• Ability to create and manipulate complex Excel spreadsheets
• Ability to understand budget concepts, familiarity with basic financial reporting 
• Discretion and good judgment in dealing with financial matters and other confidential/sensitive information
• Strong and effective spoken and written (English) communication skills including the ability to write reports, memos, policies, and procedures, etc. that are clear, concise, accurate and complete, using proper grammar and format
• Strong and effective spoken and written communication skills, including the ability to record information accurately and prepare technical reports
• Ability to effectively organize work, determine priorities (and reassess as needed), establish and monitor timelines, manage multiple projects simultaneously and complete assigned duties with minimal supervision
• Ability to effectively access and utilize computerized systems and equipment to complete assigned duties
• Ability to develop and maintain effective working relationships with co-workers, professional peers, volunteer personnel, grant agencies, and the general public, as well as ability to effectively work as a team member and on individual assignments

PREFERENCE MAY BE GIVEN FOR:

• Experience with INFOR financial system
• Experience reading and evaluating grant opportunities and making recommendations on what grants are best suited to apply for based on requirements, funding, and overall agency strategy
• Experience managing grant awards

PHYSICAL REQUIREMENTS / WORKING CONDITIONS:

• While working in this position, the employee is required to frequently sit, walk, climb, lift up to 20 pounds, reach, perform repetitive motions, and drive.
• While working in this position, the employee is required to constantly work indoors and frequently outdoors.

Additional Information / Examination Process

• Ability to provide own transportation to meetings, etc.
• Available for varied working hours to accommodate meetings, office staffing needs, etc.

 KIND OF EXAMINATION (may include):

1. An evaluation of training and experience
2. One or more interviews