Trust Clerk

Non-exempt (compensatory and/or overtime eligible); full-time; 40 hours per week; Monday - Friday 8:30 am - 5:00 pm; full-benefits; grant-funded

This position is responsible in assisting and monitoring fiduciary requirements of court-appointed guardianships. The position reviews guardianship trust cases and provides information and guidelines regarding fiduciary obligations for guardians. Â The position also provides guardians with additional support concerning reporting and provides the Court with information regarding the financial status of guardianships. Â Supervision is received by Family Services Administrator.Â

Pursuant to Section 2-501 of the Courts and Judicial Proceedings Article of the Annotated Code of Maryland, this position serves at the discretion of the Circuit Court Judges.  This means that this position is at will and that either an employee, or the court, may terminate the employee relationship at any time, with or without cause.  There are no contractual relationships between the Circuit Court and an employee; letters, benefit or policy statements, performance evaluation, handbooks, or other employee communications should not be interpreted as such.  The at-will relationship remains in full force and effect notwithstanding any statements to the contrary made by court personnel or set forth in any documents. Â

NOTE: The upper pay range reflects possible wage rates for internal County transfers and promotions. Â For transfers and promotions, wage rates are calculated per County policy.

Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. Â If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.

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Total Compensation Package

Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee.

• 11 days of Vacation leave with increase after 2 years of employment
• 15 days of Sick leave with unlimited annual carryover
• 11 paid holidays, plus 2 additional floating holidays
• Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
• 100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit
• County and Employee funded Defined Benefit Pension Plan
• Vesting after 5 years of service
• Additional service credit for eligible previous public service, military service, etc.
• Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program
• Generous Tuition Reimbursement Program
• Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan.
• Coming in 2025: Employee Health Center with no or low cost primary and urgent care
  
  

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For more information, visit our benefits page on the Frederick County Government job opportunities webpage.

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• Review guardianship cases to ensure compliance with MD Rules and laws; ensure cases are maintained and in proper posture to proceed in court hearings
• Notify guardians and other fiduciaries regarding reports and other documents required to be filed in accordance with the Maryland Rules and Order(s) of Court; provide the Court with information regarding the financial status of guardianships
• Provide the Court with information regarding the financial status of guardianship cases
• Track all guardianship trust cases to ensure compliance with mandated requirements
• Assist in the scheduling and coordination of meetings regarding guardianship trust issues
• Attend Guardianship Court Dockets
• Support Family Services by answering phones, answering the door, and possibly assisting in other areas.
• Prepare and file timely reports as required by the Court and the State Judiciary
• Review all Annual Fiduciary ReportsÂ
• Prepare Trust Clerk Reports
• Identify and monitor Court procedures and filing of required documentsÂ
• Provide additional support to guardians concerning reportingÂ
• Provide assistance in the courtroom as needed
• Address and assist the public concerning guardianship trust questions and concernsÂ
• Liaison between the Court and all parties of the case
• Perform other duties as assigned
  
  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Â Any single position may not be assigned all duties listed above, nor do the examples cover all duties that may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Â

• Associate's degree
• Minimum 2 years work experience in a court or legal environment
• Minimum 2 years administrative work experience, which includes experience working with the public
• Intermediate skills with Microsoft 365
• NOTE: Additional years of court/legal environment work experience may substitute for the education requirement
  
  

Knowledge / Skills / Abilities

• General knowledge of legal pleadings, with the ability to prepare draft orders
• Familiarity with and/or ability to learn basic accounting principles
• Strong mathematical and clerical skills, including the ability to accurately compile and verify data, and prepare and maintain files, records, forms, spreadsheets, etc.
• Strong and effective spoken and written (English) communication skills, with the ability to prepare pleadings, draft orders and reports
• Ability to effectively organize work, determine priorities (and reassess as needed), perform multiple tasks concurrently, and complete assigned duties with minimal supervision and instruction
• Ability to work with sensitive information and maintain appropriate confidentiality
• Ability to attend and participate in meetings or trainings, whether on or off-site
• Ability to exercise a high degree of judgment, tact, diplomacy, and competence in working with judges, attorneys, court personnel, and the public
• Ability to understand legal terminology to include the ability to apply rules of procedure and relevant statutory provisions within established guidelines
  
  

PREFERENCE MAY BE GIVEN FOR

• Paralegal certification from an accredited institutionÂ
• Experience working for the Maryland Judiciary or in a legal environment in support of the Maryland Courts
• Experience using the Maryland Electronic Court / Odyssey system used by the Maryland Judiciary
• Experience in accounting and/or auditing
• College degree in accounting, finance or related from an accredited college or university
  
  

 Physical Requirements / Working Conditions

• While working in this position, the employee is required to constantly sit and perform repetitive motions; frequently walk and climb; occasionally reach; and rarely stoop, lift up to 20 pounds and drive
• While working in this position, the employee is required to constantly work indoors
• Available for varied working hours when needed to accommodate meetings or other commitments
  
  

EXAMINATION PROCESS (may Include)

• An evaluation of training and experience
• One or more interviews
• A pre-employment background investigation conducted by the Maryland Judiciary
  
  

This description reflects management's assignment of essential duties; it does not proscribe or restrict the tasks that may be assigned.