Grant Compliance and Training Coordinator

Exempt; full-time; 40 hours per week; Monday – Friday; 8:00 a.m. – 4:30 p.m.; full-benefits

This professional position provides support to tasks related to grant training, compliance, documentation, audits and fiscal reporting for the Division of Emergency Management. This position will ensure compliance with all requirements of The Code of Federal Regulations (CFR) Title 2. This position will provide training and expertise to the Division of Emergency Management and Division of Fire Rescue personnel on the life cycle of grants from application to closing. Direction and supervision is received from the Grants Manager. 

NOTE: The upper pay range reflects possible wage rates for internal County transfers and promotions.  For transfers and promotions, wage rates are calculated per County policy. 

Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members.  If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.

 
TOTAL COMPENSATION PACKAGE:
Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee.

• 11 days of Vacation leave with increase after 2 years of employment
• 15 days of Sick leave with unlimited annual carryover
• 11 paid holidays, plus 2 additional floating holidays
• Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
• 100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit
• County and Employee funded Defined Benefit Pension Plan
  • Vesting after 5 years of service
  • Additional service credit for eligible previous public service, military service, etc.
• Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program
• Generous Tuition Reimbursement Program
• Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan.
• Coming in 2025: Employee Health Center with no or low-cost primary and urgent care

For more information, visit our benefits page on the Frederick County Government job opportunities webpage.

• Utilize computerized systems to process, track, report on, and document financial transactions, including grants 
• Assist in preparing and monitoring grant budgets, salary worksheets, and expenditures 
• Review the need for budget adjustments and make recommendations to sub-grantees and division management
• Provide fiscal support to grant programs to analyze costs and track expenses for both personnel and supplies  
• Review, record and balance financial transactions for grants and ensures compliance with grantor audit and tracking requirements
• Perform oversight and provide assistance to sub-grantees
• Provide technical assistance and guidance in writing and submitting Federal, State, local and other grant applications
• Provide basic training to specified personnel in basic grant writing and compliance requirements
• Track trainings (of staff) for grant matching requirements
• Stay current on grant writing and compliance requirements and maintain training documents to reflect current practices
• Monitor awarded grants to ensure compliance with grantor and all legal requirements
• Monitor and prepare for submission periodic reports required by grantor (e.g. activity, financial)
• Coordinate with County Finance Division, County Attorney’s Office, and other officials as necessary for grant management and oversight
• Facilitate cooperative efforts with other agencies and community organizations, and serve as liaison between the Frederick County Emergency Management and other Federal, State and local entities regarding grants
• Serve as the principal subject matter expert for the Division of Emergency Management concerning grants internal or external audits
• Monitor implementation of grant funded projects ensuring compliance with legal, fiscal and funder requirements
• Implement and maintain tracking of grant activities for audit, budget and statistical purposes
• Attend inter-and intra-agency meetings regarding grants
• Establish and maintain a resource library of grant information
• Travel to conduct training of allied agencies on preparation for audits, documentation, and site visits from grantors
• Perform other related duties as required

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Any single position may not be assigned all duties listed above, nor do the examples cover all duties that may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  

• Bachelor’s degree in Accounting, Emergency Management, Public Administration, Management or a related field
• Minimum 4 years work experience in grant management or related emergency management functions which must include some work experience with writing and submitting successful grant applications
• Possession of a valid automobile operator’s license
• Intermediate skills using MS Office Suite
• NOTE: Additional years of this closely-related experience may substitute for a portion of the education requirement

KNOWLEDGE / SKILLS / ABILITIES:

• Ability to maintain County Authorized Driver privileges
• Advanced knowledge of accounting principles, laws, regulations 
• Strong mathematical and clerical skills including the ability to accurately compile and verify data, and to prepare and maintain files, records, forms, spreadsheets, etc. 
• Ability to understand budget concepts; familiarity with basic financial reporting and 
• Ability to effectively make independent decisions, prioritize work and complete assigned duties with minimal supervision 
• Discretion and good judgment in dealing with financial matters and other confidential/sensitive information 
• Ability to develop and maintain effective working relationships with co-workers, governmental representatives, staff, volunteer organizations and the general public 
• Strong and effective spoken and written (English) communication skills including the ability to write reports, memos, policies and procedures, etc. that are clear, concise, accurate and complete, using proper grammar and format
• Strong and effective spoken and written communication skills, including the ability to record information accurately and prepare technical reports
• Ability to effectively organize work, determine priorities (and reassess as needed), establish and monitor timelines, manage multiple projects simultaneously and complete assigned duties with minimal supervision
• Ability to effectively access and utilize computerized systems and equipment to complete assigned duties
• Ability to develop and maintain effective working relationships with co-workers, professional peers, volunteer personnel and the general public, as well as ability to effectively work as a team member and on individual assignments

PREFERENCE MAY BE GIVEN FOR:

• Experience with Federal Emergency Management Agency Hazard Mitigation Grant Program, Emergency Management Grant Program, Assistance to Firefighters Grant Program, Staffing for Adequate Fire and Emergency Response program, Homeland Security Grant Program, and/or Public Assistance grants management
• Experience with INFOR and/or Frederick County Government accounting practices
• Experience with FEMA online grants management system
• Experience reading and evaluating grant Notice of Funding Availability (NOFA) opportunities and making recommendations on what grants are best suited to apply for based on requirements, funding and overall agency strategy
• Work experience in the facilitation and/or delivery of training
• Work experience in a public safety field

PHYSICAL REQUIREMENTS / WORKING CONDITIONS:

• While working in this position, the employee is required to constantly sit and perform repetitive motions; frequently walk and reach and occasionally drive
• While working in this position, the employee is required to constantly work indoors

Salary : $28 - $44