What are the responsibilities and job description for the Financial Administrator - Child Advocacy Center position at Frederick County , Inc.?

Salary : $61,224.00 - $97,958.00 Annually

Location : Winchester Hall - Frederick, MD

Job Type : Full-time Regular

Job Number : FY25-00456

Department : Child Advocacy Center

Opening Date : 12 / 11 / 2024

Closing Date : Continuous

JOB INFORMATION

Exempt; full-time; 40 hours per week; Monday - Friday; 8 : 00 a.m. - 4 : 00 p.m.; full benefits

A first round of application review will be performed on Monday, January 6, 2025. To ensure immediate consideration is offered to you, it is suggested to submit your application materials prior to 4 : 00 p.m. on Friday, January 3, 2025.

This professional position provides fiscal management for grants and County funds received by the Child Advocacy Center (CAC) of Frederick County. This position will develop and oversee the budgets, expenditures, and financial projections. This position will coordinate grant resource development and grant preparation and support. Supervision will be received from the CAC Director.

NOTE : The upper pay range reflects possible wage rates for internal County transfers and promotions. For transfers and promotions, wage rates are calculated per County policy.

TOTAL COMPENSATION PACKAGE :

Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee.

11 days of Vacation leave with increase after 2 years of employment
15 days of Sick leave with unlimited annual carryover
11 paid holidays, plus 2 additional floating holidays
Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit
County and Employee funded Defined Benefit Pension Plan

Vesting after 5 years of service

Additional service credit for eligible previous public service, military service, etc.

Work / Life balance programs include : Employee Assistance Program and Employee Wellness Program

Generous Tuition Reimbursement Program

Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan.

Coming soon-early 2025 : Employee Health Center with no or low cost primary and urgent care

For more information, visit our benefits page on the Frederick County Government job opportunities webpage

ESSENTIAL DUTIES AND JOB RESPONSIBILITIES

Prepare, submit, and manage the operating and program budgets for CAC; monitor to ensure budget compliance and maximize department resources; as needed, prepare budget amendments, transfers, and journal entries using Adobe Acrobat and DocuSign

Compile data and prepare monthly, quarterly, and annual fiscal reports / invoices for Federal, State, and local grants / revenue in accordance with Generally Accepted Accounting Principles (GAAP), as promulgated by Government Accounting Standards Board (GASB), 2CFR 200, and grant regulations.

Monitor and approve / deny grant expenditures against approved budget amounts; reconcile budgeted accounts to actual accounts

Ensure timely receipt and expenditure of grant funds, to include preparation and submission of grant requirements

Discuss potential fiscal problems with Director and resolve fiscal issues in a timely manner.

Coordinate with Accounting, Procurement, and Internal Audit departments on fiscal record keeping

Work closely with Procurement to develop contracts, track and facilitate renewals to ensure compliance with County and grant requirements

Act as a liaison between CAC, Finance Division, and grantors regarding fiscal issues / concerns; adjust multiple grants as needed

Prepare for and participate in grant audits / monitoring from grantors, which includes maintaining in-house files for grant audits and assist with responses to audit / monitoring questions

Create and utilize computerized spreadsheets and word processing for various reports, tracking, and documenting fiscal matters; maintain fiscal binder and policies

Utilize computerized procurement system to create or approve requisitions, vouchers, invoices, timesheets, procurement card and other procurement needs

Responsible for making department purchases as directed, and for reconciling pcard statements monthly; oversee staff p-card purchases and reconciling staff pcard statements

Verify and process purchase orders, check requests and other transactions in the automated procurement system

Prepare budgets and budget narratives for grant proposals

Prepare and maintain annual inventory report for multiple grant funders and Frederick County Government

Implement internal and external reporting systems and procedures for monitoring and controlling fiscal activities to meet all grant and contractual performance standards and assure cost effectiveness

Maintain appropriate documentation of administrative information functions for audit compliance

Maintain working knowledge of federal, state, and local laws, regulations and policies; implement policies / procedures to assure compliance

Maintain resource information on grants management tools; oversee database of submitted grant applications, awards, progress, outcomes, etc. Receive, review and analyze performance measure and program data outcomes for compliance and identification of trends

Represent CAC at meetings, as needed

Actively participate in Division wide emergency planning and activation of County shelter and / or family assistance center

Monitor caregiver and child activities; attend to their needs when other service delivery staff are otherwise engaged

Perform other duties as assigned

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Any single position may not be assigned all duties listed above, nor do the examples cover all duties that may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

QUALIFICATIONS AND REQUIREMENTS

The qualifications / requirements, knowledge / skills / abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Bachelor's degree in Financial Management, Business Administration, Accounting, Finance, Management or a related field

Minimum 2 years work experience in a responsible accounting, budget or fiscal position

Minimum 1 year work experience with MS Excel to include a background creating and maintaining complex spreadsheets

Intermediate skills in MS Office Suite

NOTE : Additional years of closely related grant and / or fiscal work experience may reduce the education requirement

KNOWLEDGE / SKILLS / ABILITIES :

Extensive knowledge of accounting principles, laws, regulations

Extensive knowledge of the principles of accounting, business administration and finance

Knowledge of budget preparation, government accounting, and generally accepted accounting principles

Knowledge of Office of Management and Budget's (OMB) Circulars

Working knowledge of federal, state, local and private resources for human service programs

Strong mathematical and clerical skills including the ability to accurately compile and verify data, and to prepare and maintain files, records, forms, spreadsheets, etc.

Ability to effectively compile, analyze and present statistics and other program information

Ability to effectively access and utilize computerized systems and equipment (e.g. Internet, word processing, spreadsheet, data management)

Ability to maintain a working relationship with local, federal and state government grant offices

Ability to effectively organize work, determine priorities and complete assigned duties with minimal supervision

Ability to work with sensitive information and maintain appropriate confidentiality

Ability to develop and maintain effective working relationships with persons of diverse educational, cultural and economic backgrounds; public officials and program administrators; co-workers and the general public

Strong and effective spoken and written (English) communication skills, including public speaking skills and the ability to prepare and present clear, concise reports

PREFERENCE MAY BE GIVEN FOR :

Related work experience in municipal / local government

Work experience in a child advocacy center

Grant administration work experience

Experience with INFOR

Experience or training on Adobe Acrobat or DocuSign

PHYSICAL REQUIREMENTS / WORKING CONDITIONS :

While working in this position, the employee is required to constantly sit and perform repetitive motions; occasionally walk, and lift up to 50 pounds; and rarely drive

While working in this position, the employee is required to constantly work indoors; occasionally work in a noisy environment; and is rarely exposed to infectious diseases

ADDITIONAL INFORMATION / EXAMINATION PROCESS

Ability to provide own transportation, as needed

Available for varied working hours to accommodate meetings, programs, etc.

EXAMINATION PROCESS (may include) :

An evaluation of training and experience

One or more interviews

In accordance with Child Advocacy Center accreditation standards 9 and 10, a fingerprint-supported criminal history check, Child Protective Services (CPS) check, and sex offender registry screening are required.

Retirement Plan :

A defined benefit retirement plan is provided for all regular County employees. Employees are automatically enrolled in either the Uniformed Plan (5 year vesting) or the Non-Uniformed Plan (5 year vesting, effective 07 / 01 / 2024) depending upon position classification. The majority of support for the plan is provided by the County; however, employees are required to make a mandatory pre-tax contribution towards their benefit. Retirement benefits are payable at normal, early or delayed retirement. Retirement benefits are also payable upon termination and in the event of death or disability.

Health Insurance :

County employees have a choice of two medical insurance plans, an In-Network (HMO) Plan or a High Deductible medical plan with a Health Care Savings Account, to provide coverage for medical and surgical expenses, hospital and emergency care expenses, mental health expenses and prescription drugs. The County and participants share in the cost of the health insurance with the employee having the benefit of pre tax contribution deductions. Medical insurance goes into effect on the first day of active employment.

Dental Insurance :

Employees may select coverage from one of three dental plan options, ranging from a PPO plan to a dental HMO plan. Coverage includes preventive care, fillings, crowns, bridges and dentures, and the cost of dental insurance is shared by both the County and the employee. Dental insurance goes into effect on the first day of the month that follows the eligible employee's completion of 30 days of active employment

NOTE : Employees working 75% or greater of a 35 or 40 hour position are eligible for health & dental insurance.

Flexible Spending Accounts :

The Flex Spending plan allows employees to pay health and day care expenses with pre-tax dollars. Employees may set aside part of their salary in a special account that can be used throughout the year to reimburse themselves for out-of-pocket medical expenses. The maximum contribution is $2,700 per year for Health Care Spending and $5,000 for Dependent Care Spending (work-related day care expenses). Examples of expenses that can be reimbursed for Health Care Spending include, but are not limited to : deductibles, co-payments, dental fees, chiropractors' services, and eyeglasses / contact lenses.

Life Insurance :

Employees are insured for 2 times their annual salary in case of death plus 2 times their annual salary for accidental death. Employees do not contribute to the premiums for this coverage. A Voluntary Life Insurance Program is offered to regular County employees. The plan allows employees to purchase individually owned term life insurance for themselves, spouses and dependents.

Savings Plan - Deferred Compensation :

The County offers a Section 457 Plan. Deferred compensation plans allow participants to save for retirement in either a pre tax or post tax (Roth) investment account. Contributions are invested at the employee's direction into one or more of the variety of investment options offered by the plan. Changes may be made to the contribution levels, investment options, etc. at any time.

Educational Reimbursement Program :

County employees who have successfully passed their probationary period may take up to two job-related courses per semester at any accredited educational institution. The benefit also covers the costs of job-related non-credit courses. If the employee receives a grade of at least a C, or successfully passes a non-credit course, the County reimburses the employee 75% of the costs of tuition, fees and books. If an employee doesn't remain employed with Frederick County Government for two years after a class is taken, the benefit needs to be reimbursed to FCG.

Employee Assistance Program :

This confidential assessment, referral and counseling service is available at no cost to all employees who may need help with a personal or job-related problem.

Leave

Annual Leave - Employees are eligible to use Annual Leave after their 6 month probationary period. Annual Leave accrues as follows : Years of service days per year

0 - 2 years 11 days

2 - 10 years 17 days

10 years 24 days

Sick Leave - Employees will earn sick leave at a rate of 15 days per calendar year.

Sick Leave may also be used for illness of an employee's child, dependent, spouse, parent or parent-in-law. There is no limit on the amount of sick leave accumulated. Unused Sick Leave may be used for additional credit in the pension plan at the time of retirement.

NOTE : Regular benefited part-time employees earn annual and sick leave on a pro-rated basis based on their actual number of hours worked biweekly up to their assigned number of regularly scheduled work hours.

Other available types of leave include, but are not limited to, Family Medical Leave, Bereavement, Jury, Military.

Holidays :

The County observes 10 holidays every year and 11 are observed on years of General Elections.

For additional information on Frederick County Governments benefit package, please visit the Division of Human Resources website at

All hires before January 1, 2012, will follow the all benefit and leave rules as described in the Personnel Rules amended October 3, 2013.

Your application, which includes any associated supplemental questions, must be complete at the time of submission and must clearly articulate the required work experience relevant to the position for which you are applying. The experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History section of this application. Your application may be considered incomplete if vague descriptions of experience are included or if you cite experience in your supplemental question response that is not included on the Work History section of this application. When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience based on the information submitted, or if you state "see resume" as your response, you will not be considered further.

I have read and acknowledge the above instructions.

Which best describes your level of education?

Less than Associate's degree

Some College Credits

Associate's degree received

Bachelor's degree received

Advanced degree received

If you have obtained a Bachelor's degree, was it in Financial Management, Business Administration, Accounting, Finance, Management or a related field?

How many years of work experience in a responsible accounting, budget or fiscal position do you have?

Less than 2 years of experience

2 years of experience

3 years of experience

4 or more years of experience

Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment / service and the duties you performed.NOTE : When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not be considered further.

Do you have at least 1 year of work experience with MS Excel to include a background creating and maintaining complex spreadsheets?

Which describes your level of proficiency with MS Office Suite software?

Beginner

Intermediate

Advanced

Do you have work experience in a municipal / local government setting?

Do you have work experience in a child advocacy center?

Do you have grant administration financial management work experience?

Do you have work experience with INFOR?

Do you have experience or training on Adobe Acrobat or Doc U Sign?

Required Question

Salary : $61,224 - $97,958

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Financial Administrator - Child Advocacy Center

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