What are the responsibilities and job description for the Grants Management Director position at Frederick County , Inc.?

Salary : $98,312.00 - $157,299.00 Annually

Location : Winchester Hall - Frederick, MD

Job Type : Full-time Regular

Job Number : FY25-00577

Department : Grants Management

Opening Date : 01 / 27 / 2025

Closing Date : Continuous

JOB INFORMATION

Exempt; full-time; 40 hours per week; Monday - Friday; 8 : 00 a.m. - 5 : 00 p.m.; full-benefits

This professional managerial position is responsible for day-to-day operations of the Grants Management Department within the Finance Division. This position will be responsible for planning and coordinating grant opportunities and awards with County divisions and departments. Responsibilities include developing, recommending, and implementing policies and procedures related to grants management, as well as leading cross-divisional grant awards. This position will also work with County departments in applying and overseeing the County's Congressionally Directed Spending Requests (Earmarks) and State Capital Grants. Supervision is given to professional and support staff. Supervision is received from the Deputy Director of Finance.

NOTE : The upper pay range reflects possible wage rates for internal County transfers and promotions. For transfers and promotions, wage rates are calculated per County policy.

Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.

TOTAL COMPENSATION PACKAGE : Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee.

11 days of Vacation leave with increase after 2 years of employment
15 days of Sick leave with unlimited annual carryover
11 paid holidays, plus 2 additional floating holidays
Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit
County and Employee funded Defined Benefit Pension Plan

Vesting after 5 years of service

Additional service credit for eligible previous public service, military service, etc.

Work / Life balance programs include : Employee Assistance Program and Employee Wellness Program

Generous Tuition Reimbursement Program

Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan.

Coming soon-early 2025 : Employee Health Center with no or low cost primary and urgent care

For more information, visit our benefits page on the Frederick County Government job opportunities webpage

ESSENTIAL DUTIES AND JOB RESPONSIBILITIES

Manage all grants received and awarded by the County; maintain a centralized tracking database and report activity to all stakeholders

Oversee and act as lead in developing grant policy in collaboration with other departments; serve as grant advisor to the Division Director of Finance keeping track of grant rules and regulations

Develop, recommend, and implement policies and procedures related to grant management as needed recommended changes in policy and standards to Director and Deputy Director of Finance

Lead, supervise, and manage countywide grants policies and procedures to maximize the efficiency of all grants received and awarded by the County, while ensuring public transparency and ethical practice in grants management

Research and follow-up / apply for opportunities for outside funding from the Federal Government, State Government, and private sector for programs and initiatives throughout County government

Identify potential grant funding sources for County projects and ensure the scope of the project is eligible to meet the requirements of the potential funding

Review all grant related staff reports including grant applications, awards, and various agreements to identify and understand requirements, completeness and to access the risk associated with the grant funding.

Manage and oversee the County's Congressionally Directed Spending Requests (Earmarks) and State Capital Grants

Manage day to day operations of Grants Management Department which includes preparing and managing the departmental budget

Ensure compliance with the Federal Uniform Guidance (2CFR200) for all federally funded awards

Remain current on federal, state and local grant management policies and regulations

Build the capacity of the County to manage federal and state grant awards through technical assistance, training, and compliance monitoring to County divisions and subrecipients

Prepare various financial reports as required by Federal, State and local laws and regulations

Provide technical direction, centralized oversight and guidance to County departments submitting grant applications to outside agencies to ensure proper review, approvals, and documentation that meets County standards

Supervise, hire, train, discipline and evaluate assigned staff

Engage in community outreach to obtain information on grants Engage in community outreach to obtain information on grants; represent the Grants Management Department by serving on internal and external boards, committees, or commissions as required

Serve as a main point of contact for members of the nonprofit community

Perform other duties as assigned

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Any single position may not be assigned all duties listed above, nor do the examples cover all duties that may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

QUALIFICATIONS AND REQUIREMENTS

The qualifications / requirements, knowledge / skills / abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Bachelor's degree in accounting, Public Administration, Management, or a related field

Minimum 7 years progressively responsible financial work experience that must include the following (experience items may be concurrent) :

Minimum 5 years work experience in grant management

Minimum 2 years work experience supervising or directing the work of others

Work experience utilizing automated financial system

Intermediate skill in the use of MS Office Suite

KNOWLEDGE / SKILLS / ABILITIES :

Extensive knowledge of accounting principles, laws, and regulations associated with grants

Strong mathematical and clerical skills including the ability to accurately compile and verify data, and to prepare and maintain files, records, forms, spreadsheets, etc.

Strong organizational skills and ability to maintain a database of all grant associated files and correspondence

Ability to understand budget concepts, familiarity with basic financial reporting

Ability to prioritize work and complete assigned duties with minimal supervision

Discretion and good judgment in dealing with financial matters and other confidential / sensitive information

Strong and effective spoken and written (English) communication skills including the ability to write reports, memos, policies, and procedures, etc. that are clear, concise, accurate and complete, using proper grammar and format

Strong and effective spoken and written communication skills, including the ability to record information accurately and prepare technical reports

Skilled in research and analyses

Ability to effectively supervise and direct the work of others

Ability to effectively organize work, determine priorities (and reassess as needed), establish and monitor timelines, manage multiple projects simultaneously and complete assigned duties with minimal supervision

Ability to effectively access and utilize computerized systems and equipment to complete assigned duties

Ability to develop and maintain effective working relationships with co-workers, professional peers, departmental administrator, managers, senior staff, representatives of non-profits, volunteer personnel and the general public

PREFERENCE MAY BE GIVEN FOR :

Possession of current Certified Grants Management Specialist (CGMS) by the National Grants Management Association (NGMA)

Possession of current Certified Government Financial Manager(CGFM) by the Association of Government Accountants

Possession of Grants Management Certificate Program credentials

Experience working in a local government setting

Experience utilizing the Infor Financial System

PHYSICAL REQUIREMENTS / WORKING CONDITIONS :

While working in this position, the employee is required to constantly sit.

While working in this position, the employee is required to constantly work indoors.

ADDITIONAL INFORMATION / EXAMINATION PROCESS

ADDITIONAL INFORMATION :

Ability to provide own transportation as needed for meetings and other commitments

Available for varied working hours and workdays as needed

EXAMINATION PROCESS (may include) :

1) An evaluation of training and experience

2) One or more interviews

Retirement Plan :

A defined benefit retirement plan is provided for all regular County employees. Employees are automatically enrolled in either the Uniformed Plan (5 year vesting) or the Non-Uniformed Plan (5 year vesting, effective 07 / 01 / 2024) depending upon position classification. The majority of support for the plan is provided by the County; however, employees are required to make a mandatory pre-tax contribution towards their benefit. Retirement benefits are payable at normal, early or delayed retirement. Retirement benefits are also payable upon termination and in the event of death or disability.

Health Insurance :

County employees have a choice of two medical insurance plans, an In-Network (HMO) Plan or a High Deductible medical plan with a Health Care Savings Account, to provide coverage for medical and surgical expenses, hospital and emergency care expenses, mental health expenses and prescription drugs. The County and participants share in the cost of the health insurance with the employee having the benefit of pre tax contribution deductions. Medical insurance goes into effect on the first day of active employment.

Dental Insurance :

Employees may select coverage from one of three dental plan options, ranging from a PPO plan to a dental HMO plan. Coverage includes preventive care, fillings, crowns, bridges and dentures, and the cost of dental insurance is shared by both the County and the employee. Dental insurance goes into effect on the first day of the month that follows the eligible employee's completion of 30 days of active employment

NOTE : Employees working 75% or greater of a 35 or 40 hour position are eligible for health & dental insurance.

Flexible Spending Accounts :

The Flex Spending plan allows employees to pay health and day care expenses with pre-tax dollars. Employees may set aside part of their salary in a special account that can be used throughout the year to reimburse themselves for out-of-pocket medical expenses. The maximum contribution is $2,700 per year for Health Care Spending and $5,000 for Dependent Care Spending (work-related day care expenses). Examples of expenses that can be reimbursed for Health Care Spending include, but are not limited to : deductibles, co-payments, dental fees, chiropractors' services, and eyeglasses / contact lenses.

Life Insurance :

Employees are insured for 2 times their annual salary in case of death plus 2 times their annual salary for accidental death. Employees do not contribute to the premiums for this coverage. A Voluntary Life Insurance Program is offered to regular County employees. The plan allows employees to purchase individually owned term life insurance for themselves, spouses and dependents.

Savings Plan - Deferred Compensation :

The County offers a Section 457 Plan. Deferred compensation plans allow participants to save for retirement in either a pre tax or post tax (Roth) investment account. Contributions are invested at the employee's direction into one or more of the variety of investment options offered by the plan. Changes may be made to the contribution levels, investment options, etc. at any time.

Educational Reimbursement Program :

County employees who have successfully passed their probationary period may take up to two job-related courses per semester at any accredited educational institution. The benefit also covers the costs of job-related non-credit courses. If the employee receives a grade of at least a C, or successfully passes a non-credit course, the County reimburses the employee 75% of the costs of tuition, fees and books. If an employee doesn't remain employed with Frederick County Government for two years after a class is taken, the benefit needs to be reimbursed to FCG.

Employee Assistance Program :

This confidential assessment, referral and counseling service is available at no cost to all employees who may need help with a personal or job-related problem.

Leave

Annual Leave - Employees are eligible to use Annual Leave after their 6 month probationary period. Annual Leave accrues as follows : Years of service days per year

0 - 2 years 11 days

2 - 10 years 17 days

10 years 24 days

Sick Leave - Employees will earn sick leave at a rate of 15 days per calendar year.

Sick Leave may also be used for illness of an employee's child, dependent, spouse, parent or parent-in-law. There is no limit on the amount of sick leave accumulated. Unused Sick Leave may be used for additional credit in the pension plan at the time of retirement.

NOTE : Regular benefited part-time employees earn annual and sick leave on a pro-rated basis based on their actual number of hours worked biweekly up to their assigned number of regularly scheduled work hours.

Other available types of leave include, but are not limited to, Family Medical Leave, Bereavement, Jury, Military.

Holidays :

The County observes 10 holidays every year and 11 are observed on years of General Elections.

For additional information on Frederick County Governments benefit package, please visit the Division of Human Resources website at

All hires before January 1, 2012, will follow the all benefit and leave rules as described in the Personnel Rules amended October 3, 2013.

Your application, which includes any associated supplemental questions, must be complete at the time of submission and must clearly articulate the required work experience relevant to the position for which you are applying. The experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History section of this application. Your application may be considered incomplete if vague descriptions of experience are included or if you cite experience in your supplemental question response that is not included on the Work History section of this application. When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience based on the information submitted, or if you state "see resume" as your response, your application may not be considered further.

I have read and acknowledge the above instructions.

Which best describes your level of education?

Less than Bachelor's degree

Bachelor's degree received

Advanced degree received

If you have obtained a college degree, was the field of study in Accounting, Public Administration, Management, or a related field?

Do you have at least 7 years of progressively responsible financial work experience?

Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment / service and the duties you performed.NOTE : When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not be considered further.

Did your progressively responsible financial work experience include at least 5 years work experience in grant management?

Did your progressively responsible financial work experience include at least 2 years of work experience supervising or directing the work of others?

Do you have work experience utilizing automated financial system?

Which describes your level of proficiency with MS Office Suite software?

Beginner

Intermediate

Advanced

Do you have experience or training using INFOR software?

Do you have experience working in a local government setting?

Do you have any of the following certifications or credentials? Please select all that apply :

Certified Grants Management Specialist (CGMS) by the National Grants Management Association (NGMA)

Certified Government Financial Manager(CGFM) by the Association of Government Accountants

Grants Management Certificate Program credentials

I do not have any of these certifications or credentials

Required Question

Salary : $98,312 - $157,299

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