What are the responsibilities and job description for the Human Resources Administrator - Classification position at Frederick County , Inc.?

Salary : $70,095.00 - $112,152.00 Annually

Location : Winchester Hall - Frederick, MD

Job Type : Full-time Regular

Job Number : FY25-00604

Department : Human Resources Department

Opening Date : 02 / 14 / 2025

Closing Date : 2 / 28 / 2025 4 : 00 PM Eastern

JOB INFORMATION

Exempt; full-time; 40 hours per week; Monday - Friday; 8 : 00 a.m. - 5 : 00 p.m.; full-benefits

As a member of the Human Resources Compensation and Classification team, this professional position will be responsible for performing advanced classification and compensation work across the various divisions of Frederick County Government. The role involves strategically assessing, creating, and updating the County's existing and new position classifications (jobs and job groups) and compensation practices to ensure consistent, accurate application. This position plays a key role in the development, review, and administration of the County's broad classification and compensation policies and programs, addressing internal parity and labor market position. This position also works to integrate the County's classification and compensation practices with overall HR strategies such as employee engagement and equity efforts. Supervision is received from the HR Supervisor - Compensation and Classification.

NOTE : The upper pay range reflects possible wage rates for internal County transfers and promotions. For transfers and promotions, wage rates are calculated per County policy.

Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.

TOTAL COMPENSATION PACKAGE :

Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee.

11 days of Vacation leave with increase after 2 years of employment
15 days of Sick leave with unlimited annual carryover
11 paid holidays, plus 2 additional floating holidays
Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit
County and Employee funded Defined Benefit Pension Plan

Vesting after 5 years of service

Additional service credit for eligible previous public service, military service, etc.

Work / Life balance programs include : Employee Assistance Program and Employee Wellness Program

Generous Tuition Reimbursement Program

Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan.

Coming soon-early 2025 : Employee Health Center with no or low cost primary and urgent care

For more information, visit our benefits page on the Frederick County Government job opportunities webpage

ESSENTIAL DUTIES AND JOB RESPONSIBILITIES

CLASSIFICATION :

For new and changing positions, develop job descriptions and class specifications criteria to ensure consistency and alignment within the County; collaborate with department / division leaders to assess essential job duties; and recommend new classifications during the budget cycle or as needed

Evaluate jobs based on compensatory factors to identify the appropriate classification (job group) and wage grade, by assessing the job duties and comparing the classification to other County classifications and to market data

Recommend and approve any revisions to classification; write comprehensive reports to document justifications and advise leadership

Coordinate and conduct as-needed classification reviews and proactive, cyclical studies to maintain the integrity of the classification / compensation programs. This includes : conducting job audits by interviewing employees, supervisors, and managers; analyzing organizational structures to confirm appropriate hierarchy and internal parity; assessing market data; applying County classification guidelines and policies; recommending actions to implement study results

Analyze job information to determine the appropriate occupational group, classification, and Fair Labor Standards Act (FLSA) designation. Ensure compliance with federal, state, and local wage laws and regulations, and conduct compliance-related audits of classification practices

Collaborate with vendors and consultants to implement and maintain the results of classification studies

On day-to-day basis, analyze and address complex classification issues and questions - for example, those involving departmental reorganizations

COMPENSATION :

Review, recommend, and maintain compensation policies involving premium and additional pay, such as on-call and shift differentials

Compile and recommend salary schedules for union negotiations; provide support regarding classification and compensation issues for labor negotiations

Review recommended compensation analyses for new hires to ensure internal pay parity, and recommend pay rates based on the analysis

Review, calculate and approve employee status changes, promotions and upgrades in HRIS system based on HR policies, as needed; review / approve compensation for hires, promotions and transfers

Assist with across-the-board increases, pay scale adjustments, and / or minimum wage increases

Partner with Payroll department to process retroactive payments and other actions as needed

GENERAL :

Analyze, research, and provide recommendations to develop or update various classification and compensation policies; research best practices to improve and optimize classification methods for efficiency, parity, and market alignment; provide day-to-day subject matter expertise regarding such policies

Create and analyze data reports; utilize employee and candidate data to proactively identify trends, opportunities, and challenges; work with team to assess solutions

Collaborate with HR staff to effectively communicate with employees about compensation and classification procedures, ensuring transparency and enhancing the overall employee experience

Coordinate a variety of HR initiatives, including classification and compensation projects from conception to completion such as salary surveys, job audits, and classification reviews

Prepare and facilitate various trainings and seminars

Perform other related duties as required

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Any single position may not be assigned all duties listed above, nor do the examples cover all duties that may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

QUALIFICATIONS AND REQUIREMENTS

The qualifications / requirements, knowledge / skills / abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Bachelor's degree in Human Resources, Management, Business or Public Administration or a related field

Minimum 5 years recent progressively responsible work experience in human resources administration, which includes a minimum of 2 years in classification / compensation

Intermediate skills in Windows and MS Office Suite, including Outlook, Excel, Word, and PowerPoint

NOTE : A combination of related education and / or work experience may be considered towards the overall requirements of this position

KNOWLEDGE / SKILLS / ABILITIES :

Strong analytical skills including the ability to accurately compile and analyze program information and metrics

Extensive knowledge of the principles, methods, and practices of classification and compensation, including knowledge of federal, state, and local wage and hour laws and regulations, including the FLSA

General knowledge of Human Resources policies and practices and the relationship of classification / compensation to other areas of HR

Ability to effectively plan, organize and oversee the work of professional, technical, administrative and clerical staff; ability to lead projects across HR and other divisions

Ability to use at an intermediate level word processing, spreadsheet, data management systems and equipment

Ability to work with automated survey / assessment tools to identify business needs and measure effectiveness of solutions

Ability to exercise sound judgment and objectivity in decisions affecting Human Resources

Ability to apply principles of diversity, inclusion, equity, and belonging in all areas of responsibility

Ability to work with sensitive information and maintain confidentiality

Ability to organize work, establish priorities and complete assigned duties with minimal supervision and instruction

Strong analytical skills including the ability to accurately compile and analyze information

Stay current on trends and best practices in compensation / classification, including compliance issues

Ability to establish and maintain effective working relationships with County employees, leadership, and other partners and stakeholders, including executive leadership, County Council, and other county offices and departments

Ability to be highly attentive to detail to ensure the highest level of quality and accuracy in HR decisions and in reports and data analysis

Ability to evaluate and adapt quickly to changing priorities, program needs and available resources

Strong and effective spoken and written (English) communication skills, including the ability to prepare and present clear, concise information to employees regarding sensitive topics

PREFERENCE MAY BE GIVEN FOR :

Master's degree or graduate work in HR, Management, Business or Public Administration or a related field

Possession of current HR certification or other related certification

Work experience in the public sector

Experience performing classification work in particular, conducting classification reviews and proactive, cyclical studies to maintain the integrity of the classification / compensation programs

PHYSICAL REQUIREMENTS / WORKING CONDITIONS :

While working in this position, the employee is required to constantly sit and perform repetitive motions; occasionally walk; and rarely stoop and reach

While working in this position, the employee is required to constantly work indoors

ADDITIONAL INFORMATION / EXAMINATION PROCESS

Flexibility in routine work schedule to accommodate meetings at various times, including nights and weekends

Ability to provide own transportation to off-site meetings and professional development seminars / trainings, as needed

EXAMINATION PROCESS (may include) :

An evaluation of training and experience

One or more interviews

A pre-employment background investigation through a public records search

Retirement Plan :

A defined benefit retirement plan is provided for all regular County employees. Employees are automatically enrolled in either the Uniformed Plan (5 year vesting) or the Non-Uniformed Plan (5 year vesting, effective 07 / 01 / 2024) depending upon position classification. The majority of support for the plan is provided by the County; however, employees are required to make a mandatory pre-tax contribution towards their benefit. Retirement benefits are payable at normal, early or delayed retirement. Retirement benefits are also payable upon termination and in the event of death or disability.

Health Insurance :

County employees have a choice of two medical insurance plans, an In-Network (HMO) Plan or a High Deductible medical plan with a Health Care Savings Account, to provide coverage for medical and surgical expenses, hospital and emergency care expenses, mental health expenses and prescription drugs. The County and participants share in the cost of the health insurance with the employee having the benefit of pre tax contribution deductions. Medical insurance goes into effect on the first day of active employment.

Dental Insurance :

Employees may select coverage from one of three dental plan options, ranging from a PPO plan to a dental HMO plan. Coverage includes preventive care, fillings, crowns, bridges and dentures, and the cost of dental insurance is shared by both the County and the employee. Dental insurance goes into effect on the first day of the month that follows the eligible employee's completion of 30 days of active employment

NOTE : Employees working 75% or greater of a 35 or 40 hour position are eligible for health & dental insurance.

Flexible Spending Accounts :

The Flex Spending plan allows employees to pay health and day care expenses with pre-tax dollars. Employees may set aside part of their salary in a special account that can be used throughout the year to reimburse themselves for out-of-pocket medical expenses. The maximum contribution is $2,700 per year for Health Care Spending and $5,000 for Dependent Care Spending (work-related day care expenses). Examples of expenses that can be reimbursed for Health Care Spending include, but are not limited to : deductibles, co-payments, dental fees, chiropractors' services, and eyeglasses / contact lenses.

Life Insurance :

Employees are insured for 2 times their annual salary in case of death plus 2 times their annual salary for accidental death. Employees do not contribute to the premiums for this coverage. A Voluntary Life Insurance Program is offered to regular County employees. The plan allows employees to purchase individually owned term life insurance for themselves, spouses and dependents.

Savings Plan - Deferred Compensation :

The County offers a Section 457 Plan. Deferred compensation plans allow participants to save for retirement in either a pre tax or post tax (Roth) investment account. Contributions are invested at the employee's direction into one or more of the variety of investment options offered by the plan. Changes may be made to the contribution levels, investment options, etc. at any time.

Educational Reimbursement Program :

County employees who have successfully passed their probationary period may take up to two job-related courses per semester at any accredited educational institution. The benefit also covers the costs of job-related non-credit courses. If the employee receives a grade of at least a C, or successfully passes a non-credit course, the County reimburses the employee 75% of the costs of tuition, fees and books. If an employee doesn't remain employed with Frederick County Government for two years after a class is taken, the benefit needs to be reimbursed to FCG.

Employee Assistance Program :

This confidential assessment, referral and counseling service is available at no cost to all employees who may need help with a personal or job-related problem.

Leave

Annual Leave - Employees are eligible to use Annual Leave after their 6 month probationary period. Annual Leave accrues as follows : Years of service days per year

0 - 2 years 11 days

2 - 10 years 17 days

10 years 24 days

Sick Leave - Employees will earn sick leave at a rate of 15 days per calendar year.

Sick Leave may also be used for illness of an employee's child, dependent, spouse, parent or parent-in-law. There is no limit on the amount of sick leave accumulated. Unused Sick Leave may be used for additional credit in the pension plan at the time of retirement.

NOTE : Regular benefited part-time employees earn annual and sick leave on a pro-rated basis based on their actual number of hours worked biweekly up to their assigned number of regularly scheduled work hours.

Other available types of leave include, but are not limited to, Family Medical Leave, Bereavement, Jury, Military.

Holidays :

The County observes 10 holidays every year and 11 are observed on years of General Elections.

For additional information on Frederick County Governments benefit package, please visit the Division of Human Resources website at

All hires before January 1, 2012, will follow the all benefit and leave rules as described in the Personnel Rules amended October 3, 2013.

Your application, which includes any associated supplemental questions, must be complete at the time of submission and must clearly articulate the required work experience relevant to the position for which you are applying. The experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History section of this application. Your application may be considered incomplete if vague descriptions of experience are included or if you cite experience in your supplemental question response that is not included on the Work History section of this application. When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience based on the information submitted, or if you state "see resume" as your response, your application may not be considered further.

I have read and acknowledge the above instructions.

Which one of the following items indicates your current level of education?

Less than Associate's degree received

Associate's degree received

Bachelor's degree received

Advanced degree received

Was your degree earned in a Human Resources, Management, Business or Public Administration related field?

Which describes your level of proficiency with MS Office Suite software?

Beginner

Intermediate

Advanced

How many years of recent progressively responsible work experience in human resources administration do you have?

less than 3 years work experience

3 years work experience

4 years work experience

5 years work experience

6 years work experience

7 or more years work experience

Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment / service and the duties you performed.NOTE : When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not be considered further.

Did your human resources administration work experience include at least 2 years in classification / compensation?

Do you have experience performing classification work in particular, conducting classification reviews and proactive, cyclical studies to maintain the integrity of the classification / compensation programs?

Do you have work experience in the public sector?

Do you have possession of current HR certification or other related certification?

Required Question

Salary : $70,095 - $112,152

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