Budget Coordinator

Department

Curriculum, Instruction & Innovation

Work Year Calendar and Hours

• 12-month position (260 days / year), 8 hours per day
• Daily Work Hours: TBD
  
  

For more information about employee benefits please go to: www.fcps.org/benefits

Salary

• Support Salary Scale Grade S14: $33.17 per hour; starting
  
  

Under the Fair Labor and Standards Act this position is non-exempt from overtime. Actual salary placement will be in accordance with the salary procedures of the Frederick County Public School System. Please see linked salary scale for the full range.

Role

This position coordinates the day-to-day budget and fiscal operations for the department of Curriculum, Instruction and Innovation department.

Essential Functions

Reporting directly to the Director, the Budget Coordinator in CII, performs the following duties:

• Prepares budget worksheets, including data from prior years.
• Monitors current year expenses and revenues for all funds (restricted and unrestricted).
• Prepares and analyzes routine and periodic budget reports.
• Researches and recommends corrective actions in the event that budget variances occur.
• Provides explanation to Directors, Curriculum Specialists, and Secretaries of the established budget policies, procedures, and reports.
• Facilitates all required budget actions to ensure that all levels of management are able to attain programmatic goals through appropriate procedures.
• Prepares budget transfers for elementary/secondary CII department.
• Reviews for accuracy all elementary/secondary CII budget transfers, accounts payable requests, mileage reimbursements, and recommends appropriate changes.
• Provides assistance and guidance to Directors, Curriculum Specialists, and Secretaries, in the resolution of budget variances should they occur.
• Assists in the identification and preparation of long-term budgetary goals.
• Prepares, types, and proofreads materials, reports, and presentations for executive meetings and the public on behalf of the school system.
• Prepares Contracts/MOU’s for routing to Legal Services and the Superintendent’s office for approval.
• Manges funds and spending for department and school-based travel and conferences
• Completes and assists with Purchase Orders
• Prepares and monitors individual budgets for 31 cost centers for CII content areas and programs.
• Completes Journal Entries when required.
• Tracks Professional Leave Days per the FCTA contract.
• Tracks the purchase and replacement cycle of devices through inventory process for the department.
• Ensures internal controls of the CII Budget including accountability, administration and content-based budgets.
• Responds to inquiries from stakeholders regarding department budget entries, submissions and adjustments.
• Keeps abreast of changes and developments in the profession by attending training sessions and conferences as requested or required.
• Answers telephone, takes messages, greets visitors, makes appointments, and gives information.
• Uses experience and judgment to resolve problems and prioritize work on behalf of the department.
• Maintains proficiency in the use of technology to meet administrative needs and trains others as needed.
• Orders and receives supplies and checks invoices.
• Manages the office in the absence of a confidential secretary.
  
  

Required Qualifications

• Associates Degree in business, accounting or closely related or an equivalent combination of experience.
• Three years of budgetary or administrative experience which includes preparing and administering a large budget.
• Demonstrated proficiency in the use of office technology to meet administrative needs.
• Demonstrated proofreading proficiency, and ability to create tables in a word processing program.
• Demonstrated ability to effectively use word processing, database spreadsheets, and e-mail software.
• Demonstrated ability to maintain confidentiality and communicate clearly and concisely in oral and written form.
• Demonstrated ability to work under pressure and maintain flexibility.
• Demonstrated ability to meet deadlines and work independently.
• Capable of performing the essential functions of the position with or without reasonable accommodations.
• Regular and predictable attendance.
  
  

Preferred Qualifications

• Working knowledge of the general organization and functions of the major units of FCPS.
• Demonstrated ability to manage an office, train, and supervise others.
• Demonstrated ability to anticipate work demands and be pro-active.
• Demonstrated evidence of continuous professional growth.
• Relevant experience.
• Knowledge of PeopleSoft applications.
• Familiarity with the FCPS policies, goals and programs.
  
  

FREDERICK COUNTY PUBLIC SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER

THIS JOB DESCRIPTION HAS BEEN WRITTEN TO INDICATE THE GENERAL NATURE AND LEVEL OF WORK PERFORMED BY AN EMPLOYEE HOLDING THIS POSITION. IT IS NOT WRITTEN TO INCLUDE OR BE INTERPRETED TO INCLUDE A COMPREHENSIVE INVENTORY OF ALL DUTIES, RESPONSIBILITIES, AND QUALIFICATIONS REQUIRED OF THE EMPLOYEE. NOTHING IN THIS DESCRIPTION RESTRICTS MANAGEMENT’S RIGHT TO ASSIGN OR REASSIGN DUTIES AND RESPONSIBILITIES OR ADD REQUIRED QUALIFICATIONS AT ANY TIME.