What are the responsibilities and job description for the Law Firm Administrator position at Frederick Fox?
Our client, a successful boutique law firm in ATL, is seeking an experienced Firm Administrator to oversee its financial operations and administrative functions. This role will initially be primarily accounting-focused, with responsibilities centered on billing, accounts receivable, payroll, reconciliations, and financial reporting. The ideal candidate will have experience in law firm accounting, strong organizational skills, and the ability to manage financial operations independently.
This is an excellent opportunity for an accounting professional who is detail-oriented, proactive, and eager to contribute to the financial stability of a well-established legal practice.
Key Responsibilities:
Financial & Accounting Management
- Manage monthly client billing using Centerbase and respond to client inquiries regarding invoices and payments.
- Handle accounts receivable, including following up on past-due balances and working directly with clients to resolve payment issues.
- Process and track payments via credit card, wire transfer, check, and cash, ensuring proper reconciliation.
- Verify credit card transactions, posting dates, and properly allocate surcharge amounts.
- Oversee firm payments, process invoices, and conduct regular bank reconciliations.
- Assist the CPA with monthly and annual reporting, audits, and financial analysis.
- Enter and manage payroll and 401k contributions using ADP, Centerbase, and Voya.
Administrative & Operational Support
- Ensure compliance with financial policies, procedures, and best practices.
- Work closely with attorneys and firm leadership to streamline financial workflows and improve efficiencies.
- Manage relationships with vendors and coordinate payment schedules and reconciliations.
- Provide general operational support, ensuring smooth financial and administrative processes.
Qualifications & Experience:
- 3 years of experience in law firm administration, law firm accounting, and/or law firm operations.
- Proficiency in law firm billing software (Centerbase preferred) and ADP payroll systems.
- Experience handling accounts payable, receivable, invoicing, payroll processing, and reconciliations.
- Strong understanding of financial reporting and compliance.
- Excellent communication skills and comfort with client-facing financial discussions.
- Ability to work independently, prioritize tasks, and problem-solve in a fast-paced legal environment.
- Strong attention to detail, discretion, and ability to handle confidential financial information.
Why This Opportunity?
- Join a well-established, growing law firm with a strong reputation in Atlanta.
- Take ownership of critical financial and administrative functions in a dynamic environment.
- Competitive salary and benefits package based on experience.
- Long-term stability with opportunities to expand into broader firm administration responsibilities over time.
Salary : $100,000 - $150,000
