Contract Administrator - Supply Chain - Full-time

Job Summary

As a member of the FHH Supply Chain team, and under the general direction of the Contracts Manager, the Contract Coordinator will independently perform a variety of tasks in support of the supply chain department’s sourcing strategies, product and pricing category and compliance management activities, and value analysis initiatives.

Supports, and is responsible for incorporating into job performance, the Frederick Health (FH) mission, vision, core values and customer service philosophy and adheres to the FH Compliance Program, including following all regulatory requirements and the FH Standards of Behavior.

Example of Essential Functions:

• Analyzes requests for contract extensions and/or amendments, renewals and cancelations of contracts to determine financial and contractual implications on Group Purchasing Organization (GPO) contracts, and current non-GPO contact.
• Assists in the assessment of expiring product categories to determine if existing purchased products should be on a GPO contract, local contract or on courtesy pricing. Reaches out to vendor for local contract proposals or courtesy pricing opportunities. Finalizes all courtesy pricing requests.
• Reviews purchase requests for supply, capital or services to identify appropriate terms and conditions prior to contract execution or an issued purchase order. Ensures that the purchase requisition documentation is complete and that all associated documents are in accordance with FHH policies and procedures. Works with SC Data Analyst to ensure appropriate pricing on supply agreements.
• Finalizes local supply agreements and uploads contract/price files into GHX when the contract terms and pricing are in compliance with FHH objectives. Works with SC Data Analyst to ensure appropriate pricing.
• Attends periodic Value Analysis and Category Management/Compliance team meetings over the course of each month.
• Reviews contract compliance and provides comments to the Value Analysis team using assessment software (Lumere) to determine if new product requests will conflict with existing contracts and/or potential spending commitments.
• Conducts benchmarking activities using online benchmarking tools.
• Researches contract pricing discrepancies for the Sourcing team, and interacts with GPO, manufacturers and wholesalers/distributors to resolve contract-related issues.
• Ensures contracts are properly loaded into the appropriate contracts (Meditract) and/or pricing (GHX) databases.
• Serves as backup to the Contracts Manager on the Meditract workflow tool.
• Assists the Data Analyst in efforts to ensure integrity of pricing data in GHX and Nuvia.
• Serves as backup to the Data Analyst on Nuvia.

 Required Knowledge, Skills and Abilities:

• Must have knowledge of contracting principles and be comfortable reading and understanding contract language.
• Must be able to prioritize, organize and assess work in order to meet deadlines.
• Must have excellent teamwork and collaboration skills.
• Must have excellent written and oral communication skills and the ability to interact with all levels of the organization.
• Must be proficient in computer applications such as relational databases, Excel, Access, Word, and other related software.
• Must be able to prepare redlined documents and compare documents in Word’s Track Changes tool.
• Must be proficient using Excel spreadsheets and have knowledge of, or willing to learn, pivot tables.
• Must understand how to manipulate and analyze compiled data.
• Must be able to identify and resolve problems.

 Minimum Education, Training, and Experience Required:

• 1-3 years’ experience in a supply chain management and/or contracting role, required; preferably in a healthcare setting.
• Understanding of purchasing, supply chain and other general business skills, required.
• Bachelor’s degree required or equivalent experience.
• Experienced with negotiating with vendors or vendor management, required.
• Experienced with Group Purchasing Organization (GPO) contracting, preferred.
• Experienced in the Value Analysis process work flow, preferred.

Physical Demands:

Sedentary - Light Work - Lifting up to 15 pounds on an infrequent basis (less than one lift every three minutes).  While work is mostly done sitting, a certain amount of walking or standing is often necessary. 

Ergonomic Risk Factors:

Repetition:  Repeating the same motion over and over again places stress on the muscles and tendons.  The severity of risk depends on how often the action is repeated, the speed of the movement, the required force and muscles involved. 

Awkward Posture:  Posture is the position your body is in and its effect on the muscle groups that are involved in the physical activity.  Awkward postures include repeated or prolonged reaching, twisting, bending, kneeling, squatting, working overhead with your hands or arms, or holding fixed positions. 

Working Conditions:

1. Bloodborne Pathogens Exposure Risk:  Category C – NO exposure to blood or body fluids. 

Reporting Relationship:

Reports to Manager

Caring for you as you care for the CommUNITY
Frederick Health offers a comprehensive and affordable benefits package. Health, Dental and Vision insurance are offered the 1st of the month after 30 days of employment to all employees hired to work at least 20 hours per week and we offer multiple plans to best meet your and your family's needs. Life insurance, Short-Term Income Replacement and Long-Term Disability are employer paid for eligible employees. Frederick Health offers a robust Paid Time Off program for eligible employees. Our 403B retirement plan helps you save for your retirement and includes an employer match to eligible employees. All employees have access to free financial planning sessions. We also offer an educational assistance program to support your education goals as well as an employer paid Employee Assistance Program. 

Pay is based on experience, skills and education. If position is part-time, salary will be pro-rated based on scheduled hours. The pay range may also vary within the stated range based on specialty if applicable. Non-Exempt positions may have shift differential and/or Overtime paid, if applicable. 

Salary Range: $53,452.88 - $78,624.00

Salary : $53,453 - $78,624