Operations Support Assistant

We are seeking a highly organized and detail-oriented Operations Support Assistant to join our team in Buffalo, New York. As an Operations Support Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our office. Your primary responsibilities will include providing administrative support to our team of Certified Public Accountants (CPAs) and Consultants. This role will work directly with our Office Administrator assisting in various office tasks all ensuring that our Firm is maintaining consistent and accurate communication with our clients with the objective of meeting all client deadlines. This could include assisting with client communications, being a backup to various administrative personnel and performing general clerical duties.

The ideal candidate will have excellent communication and organizational skills, a strong attention to detail, and the ability to work in a fast-paced environment.

About the Job

• Scheduling meetings - on & off-site, coordinating with internal and external participants
• Reserving conference rooms and work spaces for employees utilizing software program
• Preparing, mailing, and distributing letters, correspondence, emails, and reports as needed using Microsoft Office
• Assist with maintaining Outlook calendars for leadership
• Assist with travel arrangements as needed – Air, Hotel & Car – using Firm travel agency
• Scheduling and coordinating document deliveries via various systems including couriers
• Annual conference and event coordination including registration, travel, Meetings and refreshments
• Schedule candidate interviews with the Human Resources Department
• Other administrative tasks to assist other departments during peak busy seasons

What We Are Looking For

• High school diploma or equivalent; additional education or certification in office administration is a plus
• Proven experience as an office assistant or in a similar role
• Proficient computer skills, including MS Office (Word, Excel, PowerPoint, Outlook) and basic tax and accounting software
• Minimum 2 days a week in office

What Freed Maxick Offers

We’re committed to ensuring our professionals succeed both personally and professionally. When you join us, you’ll enjoy:

• Rewarding Compensation Package: Enjoy a competitive base salary complemented by performance and incentive-driven bonuses, along with regular salary adjustments to recognize your contributions and ensure you stay ahead in the market.
• Career Advancement: Personalized career paths, mentoring, and leadership opportunities.
• Incentives: Business development rewards and employee referral bonuses.
• Professional Development: Ongoing learning opportunities to sharpen your technical and soft skills.
• Collaborative Culture: Work with a supportive, team-oriented environment recognized as one of the best in the industry.
• Community Engagement: Compensated volunteer time to give back to the causes that matter to you.

Join One of the Best Accounting Firms to Work For

Freed Maxick is one of Accounting Today's 2024 Best Accounting Firms to Work For—a prestigious honor that reflects the outstanding culture, innovation, and collaboration our team embodies. This recognition is driven by our employees’ feedback, showcasing our dedication to fostering a workplace where professionals feel empowered, valued, and inspired.

When you join Freed Maxick, you’re not just stepping into a job—you’re entering a thriving, dynamic community of industry leaders committed to excellence and innovation. With decades of experience serving the healthcare and not-for-profit sectors, we combine technical expertise with real-world solutions to deliver transformational results.

If you’re ready to elevate your career, make a meaningful impact, and be part of a team that’s redefining the future of consulting, apply today and discover what makes Freed Maxick the firm professionals want to grow with.

Make Your Next Career Move a Game-Changer

At Freed Maxick, you’ll find the perfect balance of challenge, recognition, and growth. Be part of a team that values innovation, collaboration, and your unique contributions.

Apply today and take your place at one of the industry’s top firms!

Visit Freed Maxick to learn more about us.