What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT position at Freedom Behavioral Hospital of Bastrop?
POSITION SUMMARY:Administrative Assistant Role:
An Administrative Assistant (AA) is responsible for managing the schedules and communications of the CEO. The AA
organizes meetings, including scheduling, and sending reminders for leadership activities. Their duties include prioritizing
emails and phone calls, gathering documents to prepare for meetings and coordinating CEO activities and tasks. An
administrative assistant is a highly skilled administrative professional who provides a wide range of support services to an
executive such as a CEO of the company. The executive has a very demanding schedule, and the job of the assistant is to
ease the workload by taking on most of the administrative duties, leaving the executive to focus on decision making. This
helps to make the executive’s job easier, which is the goal of the administrative assistant position. The administrative
assistant helps organize and keep the executive running smoothly. An administrative assistant responsibility is to provide
leadership in planning, organizing and controlling the work effort of the CEO to minimize all lower-level items of focus so the
CEO can focus on the organizations larger and more strategic initiatives. The AA always maintains strict confidentiality. The
AA performs minor accounting duties; code invoices, compile expense reports, etc and performs other duties as assigned
WORKING CONDITONS:
Work environment characteristics are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities
to perform essential job functions. While performing the duties of this job, the employee may occasionally be exposed to
fumes or airborne particles. The noise level in the work environment may be moderate to high. The work environment
may include chemicals used for cleaning, and have dust, mist, and stream generated in housekeeping tasks.
This is a smoke free workplace.
PHYSICAL REQUIREMENTS: Must be able to stand on feet for moderate periods of time, standing couls be
as high as 60-80% per working shift per day. Must be able to sit for extended periods of time, at least 4 hours. A
certain amount of walking and standing are often necessary to carry out job duties. Lifting/carrying may exceed 10
pounds.
Additional work environment characteristics may include performing repetitive tasks/motion, and hearing alarms,
telephone, and normal speaking voice. Stress is identified as a job hazard resulting from a hectic environment with
frequent interruptions. The environment alone presents a certain amount of stress and risk in a high pace and moving
environment.
The position also requires:
Reaching Extending the hands and arms in any direction.
Handling Seizing, holding, grasping, turning, or otherwise working with the hand or hands.
Fingering Picking, pinching, and otherwise working with the fingers primarily.
Feeling Perceiving such attributes of objects and materials as size, shape, temperature or texture by means
of receptors in the skin, particularly those of the fingertips.
Talking Expressing or exchanging ideas by means of the spoken word.
Hearing Perceiving the nature of sounds by the ear.
Seeing Obtaining impressions through the eyes of the shape, size, distance, motion, or other
characteristics of objects. The major visual functions are: (a) acuity – far and near; (b) depth
perception; (c) field of vision; (d) accommodation; (e) color vision.
PREFERRED KNOWLEDGE, SKILLS, AND/OR EXPERIENCE REQUIRED:
Education: High School Diploma. Some college: Business, Human Resources or Project Management is preferred
License: None required
Experience: 1 years coordinating Business, Human Resources or Project Management activities
Additional Requirement
Effective verbal communication skills
Analytical problem-solving skills. Ability to read and comprehend written instructions; ability to follow verbal instructions.
Proficient knowledge of PC computers
Basic understanding of Business scheduling and coordinating events
An Administrative Assistant (AA) is responsible for managing the schedules and communications of the CEO. The AA
organizes meetings, including scheduling, and sending reminders for leadership activities. Their duties include prioritizing
emails and phone calls, gathering documents to prepare for meetings and coordinating CEO activities and tasks. An
administrative assistant is a highly skilled administrative professional who provides a wide range of support services to an
executive such as a CEO of the company. The executive has a very demanding schedule, and the job of the assistant is to
ease the workload by taking on most of the administrative duties, leaving the executive to focus on decision making. This
helps to make the executive’s job easier, which is the goal of the administrative assistant position. The administrative
assistant helps organize and keep the executive running smoothly. An administrative assistant responsibility is to provide
leadership in planning, organizing and controlling the work effort of the CEO to minimize all lower-level items of focus so the
CEO can focus on the organizations larger and more strategic initiatives. The AA always maintains strict confidentiality. The
AA performs minor accounting duties; code invoices, compile expense reports, etc and performs other duties as assigned
WORKING CONDITONS:
Work environment characteristics are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities
to perform essential job functions. While performing the duties of this job, the employee may occasionally be exposed to
fumes or airborne particles. The noise level in the work environment may be moderate to high. The work environment
may include chemicals used for cleaning, and have dust, mist, and stream generated in housekeeping tasks.
This is a smoke free workplace.
PHYSICAL REQUIREMENTS: Must be able to stand on feet for moderate periods of time, standing couls be
as high as 60-80% per working shift per day. Must be able to sit for extended periods of time, at least 4 hours. A
certain amount of walking and standing are often necessary to carry out job duties. Lifting/carrying may exceed 10
pounds.
Additional work environment characteristics may include performing repetitive tasks/motion, and hearing alarms,
telephone, and normal speaking voice. Stress is identified as a job hazard resulting from a hectic environment with
frequent interruptions. The environment alone presents a certain amount of stress and risk in a high pace and moving
environment.
The position also requires:
Reaching Extending the hands and arms in any direction.
Handling Seizing, holding, grasping, turning, or otherwise working with the hand or hands.
Fingering Picking, pinching, and otherwise working with the fingers primarily.
Feeling Perceiving such attributes of objects and materials as size, shape, temperature or texture by means
of receptors in the skin, particularly those of the fingertips.
Talking Expressing or exchanging ideas by means of the spoken word.
Hearing Perceiving the nature of sounds by the ear.
Seeing Obtaining impressions through the eyes of the shape, size, distance, motion, or other
characteristics of objects. The major visual functions are: (a) acuity – far and near; (b) depth
perception; (c) field of vision; (d) accommodation; (e) color vision.
PREFERRED KNOWLEDGE, SKILLS, AND/OR EXPERIENCE REQUIRED:
Education: High School Diploma. Some college: Business, Human Resources or Project Management is preferred
License: None required
Experience: 1 years coordinating Business, Human Resources or Project Management activities
Additional Requirement
Effective verbal communication skills
Analytical problem-solving skills. Ability to read and comprehend written instructions; ability to follow verbal instructions.
Proficient knowledge of PC computers
Basic understanding of Business scheduling and coordinating events
