Operations Manager

Description

COMPANY WEBSITE: https://prioritytransportation.biz/

COMPANY PHONE NUMBER: (667) 260-6142

HUMAN RESOURCES PHONE NUMBER: (410) 372 4513

POSITION TITLE: Office Manager

ALTERNATE TITLE(S): Office Manager

COMPANY: Priority Transportation Services, LLC

DIVISION: Operations Division

DEPARTMENT: Freight Carrier Services Department

UNIT: N/A

CLASSIFICATION: Part-time. Hourly. 8 hours per week. W-2.

COMPENSATION RANGE: Compensation ranges hourly between $12.00 - $17.00 per hour; and is commensurate upon experience, expertise, company budget, and verified credentials.  

WORK SCHEDULE: 726 Wade Hampton Boulevard, Suite A # 9, Greenville, SC 29609 
Your part-time schedule of 8 hours per week will be Mondays and Wednesdays from 1:00 PM to 5:00 PM each of those days

ACCOUNTABLE TO: Chief Operations Officer

ACCOUNTABLE FOR: N/A

ANTICIPATED TRAVEL: 5% of the time. There is no additional compensation for travel.

SUMMARY OF POSITION RESPONSIBILITIES: We are seeking an experienced Office Manager to join our team. The Office Manager will be responsible for overseeing the daily operations of our office and ensuring efficient and effective administrative support. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. 

If you are a highly organized individual with excellent communication skills and a passion for providing administrative support, we encourage you to apply for the Office Manager position. We offer competitive compensation packages along with opportunities for professional growth within our organization.

SCHEDULED DUTIES AND RESPONSIBILITIES:

• Manage office operations and procedures, including budgeting, file management, and vendor management.
• Maintain office supplies inventory and place orders as needed.
• Coordinate and schedule meetings, appointments, and travel arrangements.
• Manage calendars and schedule appointments for executives.
• Develop and implement office policies and procedures. 
• Oversee the maintenance of office equipment and systems, including troubleshooting and coordinating repairs. 
• Assist with training and development initiatives for new employees. 
• Handle confidential information with discretion and maintain strict confidentiality protocols. 
• Serve as a point of contact for internal and external stakeholders, providing excellent phone etiquette and customer service. 
• Assist with human resources tasks such as onboarding new employees, managing employee records, and coordinating performance evaluations.

UNSCHEDULED DUTIES AND RESPONSIBILITIES:

• Participate in external and internal audits/surveys (FMCSA/DOT) as directed by the supervisor. 
• Participates in quality assurance and performance improvement plans by completing periodic audits or other activities to ensure regulatory compliance and/or improve service delivery.
• Assist the supervisor with any work-related tasks as requested.
• Support the maintenance of a safe environment by participating in training and drills as requested. 
• Advise the supervisor on the development and implementation of protocols to better enhance the efficiency of day to day operations effecting change when approvals are made.
• Troubleshoot and abate any issues that could adversely affect the day-to-day operations.
• Report to the Supervisor daily and as requested. Report deviation of operational standards to the CEO daily.
• Report to the CEO, COO, manager via email when starting and ending service period if not using Company’s time keeping system.
• Check emails and company group texts at least every 30 minutes while on duty; respond accordingly.
• Assist the CEO, COO and/or contract manager with other services as requested/directed.

COMPETENCIES AND SKILLS:

• Strong organizational skills with the ability to prioritize tasks effectively 
•  Excellent file management skills to ensure documents are properly organized and easily accessible 
• Proficient in using office software applications such as Microsoft Office Suite (Word, Excel, PowerPoint) 
• Exceptional phone etiquette with strong communication skills 
• Experience in managing office operations, including vendor management and budgeting
• Calendar management skills to effectively schedule appointments and meetings 
• Ability to develop training materials and facilitate training sessions for new employees
• Basic understanding of human resources practices and procedures 
• Strong administrative skills with attention to detail 

PHYSICAL DEMANDS: Regularly walk, stand or stoop; occasionally lift, carry, push, pull or otherwise move objects weighing up to 25 pounds; and regularly drive a motor vehicle.

WORKING CONDITIONS: Some work is performed in an office. 

DISCLOSURES: The specific statements shown in each section of this job description are not intended to be all inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. The job’s responsibilities/tasks may be modified and/or expanded over time. Company will inform the personnel member when changes in the respective job description are made.

Qualifications

NECESSARY COMPETENCIES AND SKILLS:

• Strong organizational skills with the ability to prioritize tasks effectively. 
• Excellent file management skills to ensure documents are properly organized and easily accessible. 
• Proficient in using office software applications such as Microsoft Office Suite (Word, Excel, PowerPoint).
• Exceptional phone etiquette with strong communication skills. 
• Experience in managing office operations, including vendor management and budgeting.
• Calendar management skills to effectively schedule appointments and meetings. 
• Ability to develop training materials and facilitate training sessions for new employees.
• Basic understanding of human resources practices and procedures. 
• Strong administrative skills with attention to detail. 

NECESSARY EDUCATION / TRAINING / QUALIFICATIONS:

• Valid driver's license required
• Minimum high school diploma or equivalent required
• Minimum 2 years experience required

Salary : $12 - $17