2025-26 School Receptionist and Student Activities Coordinator-Brownlee High School

About Us:

Freedom Preparatory Academy Charter Schools (www.freedomprep.org) is a network of PreK-12 free public charter schools serving students in Memphis, TN, and Birmingham, AL. Our mission is to prepare all students in grades PreK-12 to excel in college and in life. Since our founding in 2009, we have grown from a class of 96 sixth grade students to now serving over 1950 students across multiple campuses. In 2024, we expanded into Birmingham, AL, starting with grades K-1, with plans to grow to a K-5 campus. 

At Freedom Prep, we are committed to transforming education for students of color across the South, ensuring they have access to high-quality educational opportunities that empower them to thrive. Over the past 15 years, our students have consistently exceeded both local and state averages in math and have surpassed local benchmarks in English Language Arts on state assessments. Our mission is guided by three core beliefs: every child deserves the right to a high-quality public education, character development is essential to student success, and exposure to diverse opportunities builds the confidence and skills needed to excel in college and in life.

At Freedom Prep, we cultivate a structured, academically rigorous environment that fosters excellence in core subjects, promotes advanced academic skills, and encourages students to embody the core values of Respect, Responsibility, Integrity, Excellence, and Community.

POSITION OVERVIEW

The School Receptionist & Student Activities Coordinator is responsible for managing the front desk operations, greeting visitors, handling incoming calls, and maintaining effective communication between parents, staff, and students. Additionally, this role will be responsible for overseeing student activities. This is a critical position requiring strong communication skills, attention to detail, and the ability to work effectively in a fast-paced school environment.

Work Schedule

Full-time during school hours, with occasional additional hours for special events or meetings on some nights and weekends

Reporting Structure

Reports directly to the Head of School (principal)

Physical Demands

Ability to sit, stand, and move around the school building as necessary.May occasionally lift or move office supplies or equipment.A strong commitment to supporting educators and the overall mission of Freedom Preparatory Academy

ESSENTIAL JOB FUNCTIONS

Front Office Management:

• Greet and assist students, parents, staff, and visitors professionally and courteously.

• Answer and direct phone calls, take messages and respond to general inquiries.

• Manage the school’s front desk, ensuring it is organized, welcoming, and efficiently operating.

• Assist with scheduling appointments for visitors with administrators, faculty, and staff.

• Maintain and distribute school forms, handbooks, and other documents to parents and visitors.

• Handle incoming and outgoing mail and packages.

• Ensure that the school’s visitor sign-in and sign-out procedures are followed using Raptor.

• Support the office staff with various administrative tasks as needed, such as filing, copying, and data entry.     

Activities Coordinator Duties:

• Plan, organize, and oversee a variety of school activities, including cultural events, academic programs, and extracurricular activities, not including athletics.

• Maintain the Linq Connect platform by updating it with upcoming events and activities throughout the school year.

• Collaborate with staff, teachers, and student leaders to ensure successful event execution.

• Maintain and manage event calendars, ensuring no overlap or scheduling conflicts.

• Coordinate logistics for events, such as venues, equipment, materials, and catering.

• Collaborate with the school finance manager to track budgets for activities and events, ensuring cost-effective management.

• Serve on the team responsible for publishing and submitting the annual activities calendar to the Network Operations team.

Communication Management:

• Develop and distribute communication materials, including newsletters, announcements, and promotional content, to students, parents, and staff.

• Submit communication requests to the Director of Marketing and Communication regularly updating with news, achievements, photographs, social media posts, and upcoming events.

• Act as a point of contact for inquiries from parents, students, and external parties related to school activities.

• Create and maintain a consistent tone and style for all communications, aligned with the school’s mission and values.

Additional Responsibilities:

• Assist with the student enrollment and registration process.

• Assist with student check-ins and check-outs during the school day, ensuring proper documentation and parental consent.

• Maintain confidentiality of all student information in compliance with FERPA (Family Educational Rights and Privacy Act) and school policies.

• Support special projects or initiatives as requested by school leadership.

• Provide general administrative support as needed, including managing student information systems and data entry.

•Maintain a positive, professional, and approachable demeanor at all times.

• Other Duties as required by the Head of School

Required Qualifications

Education:

High school diploma or equivalent (Associate’s degree or higher preferred).

Experience 

Prior experience as a receptionist, administrative assistant, or as an event coordinator 

Previous time working/volunteering in a K-12 school setting is highly desirable.

Technical Skills: Proficiency in office software (e.g., Microsoft Office, Google Workspace) and familiarity with school management systems.

Interpersonal Skills: Excellent verbal and written communication skills, with the ability to interact professionally with diverse groups of parents, students, faculty, staff, vendors, funders, and network administrators.

Key Competencies

Strong organizational and multitasking abilities.

Attention to detail and accuracy in record-keeping.

Ability to handle sensitive information with confidentiality.

Problem-solving and critical thinking skills.

A positive and professional attitude in a fast-paced environment.

A strong commitment to the mission and vision of Freedom Preparatory Academy Charter Schools. 

This position offers a rewarding opportunity to contribute to the smooth functioning of the school environment while fostering strong relationships within the school community.

We are excited that you are inspired or called to learn more about our mission, values, and potential opportunities. We’d encourage you to explore a few additional resources about us, the recent investment for what’s possible, and why you should consider our community as a place for you to become a part of. We are one of the few networks that centers the whole person and their needs to thrive and support themselves and their families in the South.

BENEFITS AND COMPENSATION: At Freedom Prep, we prioritize transparency in everything we do. We believe that open communication fosters trust and collaboration. As part of this commitment, we make our salary scales available online for you to view, ensuring clarity and fairness in our compensation practices. You can view our compensation scales on our website. Please click HERE to be redirected.

Check out some of the unique and rare benefits here, including but not limited to: 

-Paying higher, scaffolded teacher salaries from Year 1 to retirement stage

-Zero dollar monthly premium options, including holistic options such as chiropractic or acupuncture care (TN ONLY)

-Focus on staff well-being and collective care through our Adult Social-Emotional Learning

-Support in obtaining licensure

COMMITMENT TO DIVERSITY: Freedom Preparatory Academy is actively seeking to build a diverse and experienced team of educators. We do not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin. We are an equal opportunity employer.