2025-26 Student Records and Attendance Manager-Flagship Campus

About Us:

Freedom Preparatory Academy Charter Schools (www.freedomprep.org) is a network of PreK-12 free public charter schools serving students in Memphis, TN, and Birmingham, AL. Our mission is to prepare all students in grades PreK-12 to excel in college and in life. Since our founding in 2009, we have grown from a class of 96 sixth grade students to now serving over 1950 students across multiple campuses. In 2024, we expanded into Birmingham, AL, starting with grades K-1, with plans to grow to a K-5 campus. 

At Freedom Prep, we are committed to transforming education for students of color across the South, ensuring they have access to high-quality educational opportunities that empower them to thrive. Over the past 15 years, our students have consistently exceeded both local and state averages in math and have surpassed local benchmarks in English Language Arts on state assessments. Our mission is guided by three core beliefs: every child deserves the right to a high-quality public education, character development is essential to student success, and exposure to diverse opportunities builds the confidence and skills needed to excel in college and in life.

At Freedom Prep, we cultivate a structured, academically rigorous environment that fosters excellence in core subjects, promotes advanced academic skills, and encourages students to embody the core values of Respect, Responsibility, Integrity, Excellence, and Community.

POSITION OVERVIEW

The Student Records & Attendance Manager is responsible for overseeing the management and maintenance of student records, ensuring compliance with institutional policies, data security standards, and legal requirements. This role involves working collaboratively with staff, faculty, and administrators to provide efficient, accurate, and accessible record-keeping services that support students and Freedom Prep. 

WORK SCHEDULE

Full-time during school hours, with occasional additional hours for special events or meetings on some nights and weekends

The Student Records & Attendance Manager is expected to arrive 30 minutes before the start of school and leave no earlier than 30 minutes after dismissal is complete.

REPORTING STRUCTURE

This position reports to the Head of School and receives network support from the Network SIS Manager.

ESSENTIAL JOB FUNCTIONSRecords Management:

• Maintain PowerSchool and be the liaison for SCS and FPA for any PowerSchool issues (i.e., EIS errors, attendance errors, etc.)

• Oversee the creation, maintenance, updating, and archiving of student records in compliance with institutional and regulatory standards.

• Ensure the accuracy and completeness of student data, including enrollment, grades, attendance, and graduation records.

• Manage digital and physical records systems, ensuring smooth transitions during system upgrades or migrations.

Attendance

• Maintain accurate student attendance and absences records, ensuring compliance with district and state regulations.

• Track and report daily student attendance, including tardies, early departures, and excused/unexcused absences.

• Process requests for student leave, including medical and vacation leave, ensuring that appropriate documentation is provided.

• Perform physical body counts of students as requested by the HOS or Network SIS  Manager.

• Communicate with parents regarding student absences, following up as necessary.

• Coordinate with teachers and school administration to address attendance concerns.

• Prepare and submit attendance reports for school administrators and other relevant authorities.

• Assist in implementing school attendance policies, including the management of chronic absenteeism cases.

• Work with the school's social worker and SART team to identify students with attendance issues and provide support.              

Enrollment

• Assist with the student enrollment and registration process.

• Assist with student check-ins and check-outs during the school day, ensuring proper documentation and parental consent.

• Maintain confidentiality of all student information in compliance with FERPA (Family Educational Rights and Privacy Act) and school policies.

Compliance and Security:

• Maintain compliance with applicable laws and standards, such as FERPA (Family Educational Rights and Privacy Act).

• Develop and enforce policies to safeguard the confidentiality and integrity of student records.

• Conduct regular audits to ensure data accuracy and compliance.

Data Reporting and Analysis:

• Generate reports and provide data analysis for internal and external stakeholders.

• Collaborate with departments to provide accurate records for accreditation, state reporting, and institutional research.

Customer Service:

• Address inquiries from students, parents, and staff regarding student records in a professional and timely manner.

• Assist students with transcript requests, enrollment verifications, and other record-related needs.

Supervision and Training:

• Lead and train the school-based records management staff, ensuring high performance and adherence to policies.

• Provide ongoing professional development opportunities for the team with support from the Manager of Student Information Systems.

Other Duties as required by the Head of School

Minimum QualificationsEDUCATION

Bachelor’s degree in education administration, information management, or a related field OR

EXPERIENCE

•At least 3 years of experience in student records management, registrar services, or a related roleProficiency with student information systems (e.g., Banner, PowerSchool) and data management tools

SKILLS:

• Strong organizational and analytical skills.Excellent interpersonal and communication abilities.

• Familiarity with compliance standards such as FERPA.

• Proficiency in database systems and reporting tools.

• Preferred QualificationsExperience in K-12 education settings.

• Certification in records or data management

• 5 years of PowerSchool experienceA strong commitment to supporting educators and the overall mission of Freedom Preparatory Academy.

We are excited that you are inspired or called to learn more about our mission, values, and potential opportunities. We’d encourage you to explore a few additional resources about us, the recent investment for what’s possible, and why you should consider our community as a place for you to become a part of. We are one of the few networks that centers the whole person and their needs to thrive and support themselves and their families in the South.

BENEFITS AND COMPENSATION: At Freedom Prep, we prioritize transparency in everything we do. We believe that open communication fosters trust and collaboration. As part of this commitment, we make our salary scales available online for you to view, ensuring clarity and fairness in our compensation practices. You can view our compensation scales on our website. Please click HERE to be redirected.

Check out some of the unique and rare benefits here, including but not limited to: 

-Paying higher, scaffolded teacher salaries from Year 1 to retirement stage

-Zero dollar monthly premium options, including holistic options such as chiropractic or acupuncture care (TN ONLY)

-Focus on staff well-being and collective care through our Adult Social-Emotional Learning

-Support in obtaining licensure

COMMITMENT TO DIVERSITY: Freedom Preparatory Academy is actively seeking to build a diverse and experienced team of educators. We do not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin. We are an equal opportunity employer.

Salary : $40,000 - $59,000