What are the responsibilities and job description for the Executive Assistant position at Freeman Company?
About Us
Freeman is a global leader in events, on a mission to redefine live for a new era. With a data-driven approach and the industry’ largest network of experts, Freeman’s insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full-service solutions leverage a 97-year legacy in event management as well as new technologies to deliver moments that matter.
Summary
The Executive Assistant provides administrative support of a highly complex and responsible nature to the CFO & Finance department. As an Executive Assistant, you will manage the executive’s workflow and priorities by knowing their real priorities, managing their schedules, anticipating steps ahead and keeping them focused on the most important projects.
This position will support our Finance team. It is eligible to work a hybrid schedule, generally requiring work in-office 2-3 days per week. This position is based out of Dallas, TX.
Essential Duties & Responsibilities
Freeman provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.
At Freeman, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.
Freeman is a global leader in events, on a mission to redefine live for a new era. With a data-driven approach and the industry’ largest network of experts, Freeman’s insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full-service solutions leverage a 97-year legacy in event management as well as new technologies to deliver moments that matter.
Summary
The Executive Assistant provides administrative support of a highly complex and responsible nature to the CFO & Finance department. As an Executive Assistant, you will manage the executive’s workflow and priorities by knowing their real priorities, managing their schedules, anticipating steps ahead and keeping them focused on the most important projects.
This position will support our Finance team. It is eligible to work a hybrid schedule, generally requiring work in-office 2-3 days per week. This position is based out of Dallas, TX.
Essential Duties & Responsibilities
- Agile mindset – comfortable with constant change and successfully manages competing priorities.
- Acts as an extension of the executive in the operation of daily affairs of the executive’s and teams functional support areas of the business.
- Completes projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving and adjusting plans.
- Communicates with the general staff on the executive’s behalf and coordinates logistics with high-level meetings both internally and externally, which include Board meetings.
- Responds to internal and external company contacts regarding the executive, the company’s operations, and its financial results as if they were acting in the stead of the executive.
- Prepares for and follows up on internal and external meetings. When needed, participates directly in meetings and conducts follow up on the executive’s behalf.
- Applies the utmost discretion given exposure to the most sensitive company information that others on the executive assistant team may not be privy to.
- Reflects the executive’s style and company culture when carrying out activities.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
- Maintains a high level of service even when directing inquiries away from the executive to help better manage their calendar and activities.
- Prepares and researches presentations, emails, announcements and other correspondence and reflects the executive's style and professionalism when doing so.
- Carries out assignments relating to civic or committee activities of the executive. May at times assist with personal activities as well.
- Helps the executive make consistent decisions by advising them of historical precedents and serving as liaison between them, the C-Suite, Board Members and other EVP’s.
- Answers email requests and written correspondence as needed.
- Performs other duties as required.
- Bachelor's Degree required.
- 5 years relevant experience working with C-Suite executives in a support and logistical management capacity, with ability to make an impact on Day One.
- Strong project management skills with demonstrated ability to identify opportunities for innovation and continuous improvement, and ability to execute projects in a timely manner.
- Business savvy with polished communication skills and good judgment.
- Ability to manage multiple evolving & competing priorities.
- Wizard with technology. Proficient user of technologies across your work & daily lives.
- Minimal training or significant management support required to be a positive contributing member of the team.
- Enjoys & supports cross-organizational collaboration, working in a team environment, and sharing knowledge.
- Detail oriented with the ability to carefully listen and process input from others.
Freeman provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.
- Medical, Dental, Vision Insurance
- Tuition Reimbursement
- Paid Parental Leave
- Life, Accident and Disability
- Retirement with Company Match
- Paid Time Off
At Freeman, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.
