What are the responsibilities and job description for the Special Events Producer position at Freeman Company?
About Us
Freeman is the global leader in events. Whether virtual, in-person, or hybrid, we are on a mission to redefine live for a new era. With a data-driven approach and the world's largest network of experts, our insights are shaping exhibitions, exhibits, and events that drive audiences to action. Our integrated full-service solutions leverage a 100-year legacy in event management as well as new technologies to deliver moments that matter.
Summary
The Special Events Producer is responsible for supporting the Agency Event Production – Special Event operations team in conjunction with other Freeman lines of business to develop and execute industry-leading experiential marketing programs globally.
Essential Duties & Responsibilities
Must possess advanced knowledge of all financial aspects of event production, technical production, entertainment production, venue operations, and food & beverage with exceptional analytical skills. It is essential to have advanced proficiency in contracting, negotiation skills and the in-depth ability to evaluate and address risks associated with all aspects of a program. Must possess superior customer services skills and be an inherent problem-solver who is equally knowledgeable in the creative, operational, technical and management aspects of the role.
- Must possess advanced knowledge of all financial aspects of event production, technical production, entertainment production, marketing, venue operations, and catering with exceptional analytical skills.
- Must have advanced proficiency in contracting, negotiation skills and the in-depth ability to evaluate and address risks associated with all aspects of a program.
- Must be proficient in account management and business retention, possess superior sales and customer services skills, and be an inherent problem-solver who is equally knowledgeable in the creative, operational, technical and management aspects of the role.
- Works cross-functionally with teams (sales, strategy, creative, entertainment, digital, operations, production, AV, F&B and finance) to special events ranging in size and manage multiple workstreams. Strong negotiating and contracting skills are a must.
- Creates and manages budgets, vendor invoice/expense tracking and final reconciliation. Develop and track project schedules, agendas and show flows as needed. Drives timeline with team and clients.
- Runs weekly team and client meetings and prepares follow-up notes and action item reports.
- Provides various event reports, analytics and audits.
- Ensures programs are within budget and meeting profit margin goals.
- Ensures flawless execution, quality of service and timely delivery of all necessary components, properties, and materials for each event.
- Actively participates in creative ideation, collaborating with the Creative and Account teams to brainstorm and generate concepts.
- Acts as day-to-day client lead.
- Develops project plan, production schedule and project budget that meet client's requirements.
- Collaborates and communicates with technical teams and provides direction to project staff.
- Organizes and conducts initial site inspections.
- Oversees all production aspects of events.
- Thorough understanding of permitting standards and ability to successfully manage production timelines and needs as related to permit procurement.
- Implements the original creative vision for the event by contracting venues, audio visual, catering, talent and technical staff according to the requirement of the special event director.
Education & Experience
- Bachelor’s degree from four-year accredited college or university.
- Minimum 5 years’ experience in the experiential marketing and events industry specializing in operations, creative and strategy, multi-dimensional design and program development and execution for Fortune 500 clients.
- Experience with various project types, including live and digital events, brand activations, and strategic consulting.
- Must have agency experience.
Travel Requirements
Travel 25% to 50%
Diversity Commitment
At Freeman, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.
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